Note:

When submitting a paragraph that will be sent to the taxpayer, please make sure that the source document you submit is the final version. This ensures the translated and reviewed document matches the original document. Additionally, it avoids confusion and reduces the cost of the translation from our vendors.

Once you have identified the appropriate C letter and all paragraphs you will include, submit the source document as a single file that will consist of the composed letter, as it needs to be sent to the taxpayer. Determine the appropriate signature. Request translation of the title for that person. Ensure the source document you are providing is the final version to receive a complete and accurate translation.

Enterprise Case Management (ECM) will be used to submit requests to Request Translation Services.

Complete all required fields to populate Form 14078, Request for Translation and/or Quality Review Services.

Upload source documents, as appropriate.

Attach the source document(s) sent for translation to your CII case.

When a completed translation request is returned from LPTS, scan the translation and attach the image to your CII case. When submitting multiple requests for the same case (i.e., each paragraph individually), each translation completed must be attached to your CII case. This will prevent the same correspondence being translated multiple times. Once all translations have been received, take the following actions to issue the correspondence to the taxpayer:

Assemble your letter in a Word doc including all paragraphs in the format of the appropriate C letter. Type the appropriate name in place of the signature for this letter. Include the translated title below their name.

Convert the completed letter to a .pdf file.

Attach the .pdf file to CII.

Print the letter (2 copies).