Note:

Events under the $20,000 threshold are approved at the business unit level. Therefore, the STEM staff does not issue an approval notification email.

Reminder: Approval documents are emailed to each business unit’s point of contact and uploaded to the “Approved Training Events” library on the STEM’s SharePoint site. Event status is posted in the TD 12-70 Dashboard, also located on the STEM’s SharePoint site.

If the reported costs of an event cross to a higher threshold level, the business unit must take additional steps to notify the CFO of the increased costs. This includes any event where the costs would have required initially the:

Commissioner’s approval ($20,000 to $49,999)

Treasury Assistant Secretary for Management’s approval ($50,000 - $99,999)

Treasury Deputy Secretary’s approval ($100,000 - $249,999), and

Treasury Secretary’s approval ($250,000 and above).

Business units and operating divisions must prepare a memorandum, signed by the appropriate commissioner, chief or head of office, which documents the reasons for the additional costs and the steps taken to avoid a similar overage in the future. This memorandum is emailed to *CFO Event Request. The CFO will submit the information to the IRS Commissioner or the Treasury Conference Approval team, as needed.

Reminder: If it is known that the costs of an event will cross to a higher dollar threshold level prior to the event taking place, the business unit must obtain that approval in advance of the event being held. If timely approval is not received prior to event start date, the event may require re-scheduling until approval is received.

Training or an event approved at the business unit’s level that later exceeds the 10% cost variance but remains within the business unit’s approval’s dollar threshold level does not require re-approval. It is approved according to the business unit’s dollar threshold level.

Following approval of training or an event by the IRS Commissioner or Treasury official, the STEM staff will add the approval(s) to the STETS record and close the related e-Trak case. The business unit will:

Cascade the approval(s) to the appropriate program managers.

Ensure all costs remain within the Commissioner’s or Treasury’s approval threshold, so that they do not exceed 10% of the approved estimate.