Planning for Events

Business units must:

Input all applicable events (including exempted events to the STETS. Events that are more or less than $20,000 and meet the exemption criteria are only entered into STETS for an optics review. They do not require approval through the TD 12-70 process.

Use the STE to calculate travel costs for training with costs that are $20,000 and more. The STE provides a consistent approach to calculating travel costs by applying the standard unit costs, for:

Airfare

Miscellaneous (non-local): baggage fees, lodging tax, mileage, parking, rental car, telephone calls

TMC and CGE (Concur Gov) fees (non-local)

Miscellaneous (local)

TMC fees (local)

Allow as much lead time as possible, when posting entries for planned training into the STETS. Doing so will guarantee events are processed and approved timely as they move through the pipeline.

For all events under $20,000, the business unit:

Follows the guidance and steps for training and events with estimated costs at the applicable dollar threshold level.

Obtains the appropriate level-approval based on the estimated cost of the event.

Maintains all signatures and supporting documentation for the event.