Note:

Open-ended date ranges (e.g. 1/9/YY – 6/15/YY) are not acceptable for face-to-face events. However, they are acceptable only for online or virtual events with no travel costs.

Reminder: The STETS requires the use of actual class dates. Applying the travel dates for the delivery dates of the event will inflate the number of hours for an event and will not match up with the course length field. On the other hand, the STE requires the use of actual travel dates for attendees and instructors to generate the Itemized Expense Template (IET). The IET is completed to estimate travel; therefore, it is critical to include the actual travel dates to arrive at an accurate cost estimate of all days of travel.

Business units must submit and input course design and development training for approval into the STETS, with the following estimated costs as necessary:

Air and transportation

Per diem

Lodging

Travel Management Center (TMC) fee

Travel Authorization and Voucher (TAV) fee

Miscellaneous travel:

Baggage fees

Lodging tax

Phone calls

ATM fees

Rental car

Fuel (for government or rental vehicle); parking (tolls, mileage)

Laundry

Registration fees/tuition costs

Vendor fees

Rental of rooms for official business

Reimbursable costs

Cost other than travel/per diem:

Books

Printing

Training materials

Assessments (OPM 360°)

Audio-visuals rental

Support costs

Honorarium

Pre-approved IRS studio usage (see guidance at: Servicewide Video Editorial Board when delivering videotaped events.)

Light refreshments and meals

See Delegation Order 1-68. Authorization and Approval to Use Appropriated Funds to Purchase Meals and Light Refreshments (published on February 5, 2020) for guidance on the approval of meals and light refreshments.