Cross-Business Unit Events

When two or more business units attend the same event, in the same city, and in the same time frame, it is defined as a cross-business unit event. For STETS input and tracking purposes, only one record is active in the system once the host record is identified by the STEM business unit’s liaison.

The business unit with the greater overall cost will be the host for the event, unless otherwise identified by the STEM staff. The host business unit is responsible for:

Maintaining the active record.

Creating a UIOC to track all business unit costs for the event when the host event has an estimated cost of $20,000 or more.

Submitting approval requests to the appropriate approval level.

Adding and updating the cross- business unit event table for each business unit attending the event.

Reporting event costs and maintaining documentation for the event as the host.

Before submitting an event for approval, the business unit’s point of contact should conduct a cross-business unit search or check and validate it with their STEM business unit’s liaison.

For reference, the STEM staff publishes a cross-business unit event list, which contains the following identifiers for a previously approved event:

Title of the event

Event type

Business unit attendees

Date held (month only)