Events for Reapproval

Conditions that trigger a reapproval of an event are listed in the table below.

If an event

then

crosses to a higher dollar threshold; i.e. beyond $19,999

the event must be submitted as a new request for the Commissioner’s approval, because the original approval was below the $20,000 threshold level.(Note – Contact your BU liaison with the STETS Unique ID so the STETS record can be processed for approval);

changes in location or hotel that could be perceived as a resort location

a reapproval is necessary.Footnote 1: Business units must refer to and apply their internal guidelines when training or an event (approved at their level) later exceeds a 10% cost variance and remains within their dollar threshold level.(For example: Training was approved for Kansas City then moves to Las Vegas.)

was estimated to be held in a:

federal facility that is subsequently planned to be held in a commercial facility; OR

commercial facility for which the estimated costs increase by 10 percent, excluding any increase due to interpreter costs

a reapproval is necessary.

is in IRS space with estimated costs that increase more than 10%

a reapproval is necessary.

requires a date change

a reapproval is not necessary.

is approved at the business unit’s level then later exceeds the 10% cost variance but remains within the business unit’s approval’s dollar threshold level

a reapproval is not necessary, because it is approved according to the business unit’s dollar threshold level.

Business units should know that updating their approval and marking it ready In the STETS will not automatically result in an ad hoc pull, simply because the event is entered as an approval. The STEM staff must receive a notification to mark the event NULL. Doing so will ensure the event is processed for the Commissioner’s approval.