Reporting Requirements to the Treasury Department

The Treasury administers a tracking database for events over $19,999 and oversees internal or external requests for data related to event spending. For all events (including those excluded in Exhibit 6.410.10-1 of this IRM and cited below), which have total or reimbursable costs of $20,000 or greater, the following details must be submitted by the business units via email to *CFO Event Request within ten days of the event completion date:

Name of event

Date

Event location (facility name, address, city, and state)

Number of IRS employees attending

Point of contact for additional event details

Within 40 days of the completion of the event, the following actual event cost information must be submitted by the business units via email to *CFO Event Request:

IOC number

Event title

Point of contact name

Point of contact email address

Point of contact phone number

Host bureau (IRS)

Start date of the event

End date of the event

Number of attendees

Event facility

Event location (city and state only)

Description of event’s purpose (training, meeting, forum, conference, etc.)

Brief explanation of how the event furthered the IRS’s mission

Justification for the use of non-government space, if applicable

Description of the contracting procedures

Total number of room nights

Lodging per diem rate

All travel-related expenses that include, but are not limited to lodging, M&IE, airfare, miscellaneous costs, transportation (rail, rental car, privately owned vehicle), taxis, parking

Meeting room rental charges, if applicable

Food, beverage charges or light refreshments, if applicable

A/V equipment charges, including A/V equipment, A/V technician and labor fees and meeting room internet fees, if applicable

Non-A/V equipment and room set up charges, if applicable

Meeting expenses (non-travel costs) including tuition, registration, cancellation fees

Total cost