Co-location and Facilities

When planning an event, business units must consider alternative means of collaboration, maximizing the use of conference calls and web-based communications, whenever possible, to minimize non-mission-critical travel and event-related expenses.

When physical co-location is mandatory, business units must first look to host or sponsor their event in space controlled by the federal government to reduce cost. GSA has a Federal Meeting Facilities Tool, which provides pertinent information on federal meeting space available at little to no cost as well as information on:

Agency Name

Facility Address

Seating capacity

Services Available (A/V, microphones, internet access, white boards, podiums, etc.)

Costs

Point of Contact (name, phone, email)