Calexico Municipal Code Ch. 2.40 Compensation

This chapter shall be known as the "salary regulations of the city" and may be cited as such.

(Ord. 573 § 1 (part), 1964: prior code § 1531)

This chapter is enacted to provide for the number, titles, qualifications, powers, duties, compensation and terms of employment of city officers and employees, and to conform to the principle of equal pay for equal work.

(Ord. 573 § 1 (part), 1964: prior code § 1531.1)

The basic monthly compensation plan for city officers and employees shall be established by resolution of the city council.

(Ord. 573 § 1 (part), 1964: prior code § 1532)

The classification plan for city officers and employees and allocation of class titles to salary ranges shall be established by resolution of the city council.

(Ord. 573 § 1 (part), 1964: prior code § 1532.1)

Exceptions to the city salary plan and classification plan shall be established by resolution of the city council.

(Ord. 573 § 1 (part), 1964: prior code § 1532.2)

No employee shall receive less than the minimum nor more than the maximum monthly rate of compensation established for the class to which he is assigned, initial appointments shall be made at the minimum of the salary range, but the city manager may approve a higher initial rate of compensation if the best interests of the city so require. An employee who is promoted from one class to another class which is allocated to a higher salary range shall receive no less than the equivalent of a one step increase in the class to which he is promoted. All salary advancements within each class shall not be automatic, but shall be based upon merit and fitness and upon the financial ability of the city to make such advancements. Each employee may be granted a one step salary increase at the completion of one hundred eighty days and three hundred sixty days employment following appointment or promotion; provided, however, the city manager may approve a special meritorious increase prior to expiration of the required time. All appointments, promotions, and salary increases shall be recommended by the department head and approved by the city manager.

(Ord. 573 § 1 (part), 1964: prior code § 1533)

A. All officers and employees of the city shall be in attendance at their work in accordance with the working hours established for the several departments, except that the city manager, department heads and supervisory personnel designated by the city manager shall work such hours as may be necessary for the effective operation of their respective departments. Employment by the city shall be eight hours per day and forty hours per week except that the city manager may authorize employment on a different basis when the nature of the employment or the best interests of the city so require.

B. Each department head shall certify to the attendance of his employees at such time and in such manner as the finance director may require.

C. Working time computation for lost time, overtime, daily and hourly rates shall be computed on the basis of twelve times the monthly rate divided by fifty-two times the number of working hours per week for the position for which such rate is computed. Hourly and daily rates for persons so employed shall be computed on the basis of a forty-hour week.

(Ord. 573 § 1 (part), 1964: prior code § 1533.1)

A. It shall be the duty of all department heads to operate their respective departments with a minimum amount of overtime. If the best interests of the city require that a person be employed beyond his regular working hours at the request of his department head, such person shall receive compensation at the rate of one and one-half times of his regular compensation for such overtime worked.

B. Call time shall be that period other than regularly scheduled working time during which an employee is on standby duty to receive calls for emergency service arising in the city, the servicing of which is the responsibility of the department in which he is employed. Call time rates for the various departments shall be determined by the department head with the concurrence of the city manager. Unless otherwise determined, said call time compensation shall be at the rate of four hours regular pay for each full twenty-four-hour call time period and shall be paid upon recommendation of the department head with the approval of the city manager.

C. The city manager, department heads and supervisory personnel designated by the city manager shall not be subject to the provisions for overtime and call time, but shall work such hours as may be necessary for the effective operation of their respective departments, without additional compensation.

(Ord. 661 § 1, 1973: Ord. 573 § 1 (part), 1964: prior code § 1533.2)

A. Number of Days.

1. Every person who has been in the continuous employ of the city for six full months, except firefighters, temporary seasonal and part-time employees, shall receive one working day vacation for each full month of employment or major portion thereof.

2. Every person who has been in the continuous employ with the city from one to five years shall receive twelve working days vacation.

3. Every person who has been in continuous employ with the city from six to ten years shall receive sixteen working days vacation.

4. Every person who has been in continuous employ with the city from eleven to fifteen years shall receive eighteen working days vacation.

5. Every person who has been in continuous employ with the city for sixteen years or more shall receive twenty-two working days vacation.

B. Firefighters.

1. Vacation for the firefighters will be determined on shifts due to the twenty-four-hour shift that they are required to work.

2. Every firefighter who has been in the continuous employ of the city for six full months shall receive one-half calendar shift vacation for each full month of employment or major portion thereof.

3. Every firefighter who has been in the continuous employ with the city from one to five years shall receive six calendar shifts vacation.

4. Every firefighter who has been in continuous employ with the city from six to ten years shall receive eight calendar shifts vacation.

5. Every firefighter who has been in the continuous employ with the city from eleven to fifteen years shall receive nine calendar shifts vacation.

6. Every firefighter who has been in the continuous employ with the city for sixteen years or more shall receive eleven calendar shifts vacation.

C. Half Time. Persons employed on a half-time basis or more, but less than full time, shall be entitled to receive vacation at one half the regular rate.

D. Scheduling. Vacation leave shall be accumulated as of January 1st to exceed that which is allowed for one year's continuous service.

E. Accumulation. No vacation leave shall be accumulated as of January 1st to exceed that which is allowed for one year's continuous service.

F. Separation from City. Upon separation from city employment, compensation shall be paid for vacation leave which has been earned but not taken.

G. Paid Vacation Restriction. No paid vacation leave shall be allowed except earned vacation leave.

H. No Compensation for Vacation Leave. Compensation shall not be paid for vacation leave except as provided in subsection F of this section, or except as approved by the city council.

(Ord. 962, 1996: Ord. 711 § 1, 1977: Ord. 701 § 1, 1976: Ord. 573 § 1 (part), 1964: prior code § 1533.3)

Authorized holidays are as follows and, except where the best interests of the city so require, municipal offices shall be closed on such days: New Year's Day, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Admission's Day, Veterans Day, Thanksgiving Day and Christmas Day. If a holiday falls on a Saturday, the preceding Friday shall be considered a holiday. If a holiday falls on a Sunday, the following Monday shall be considered a holiday. Exception to this rule is the fire department which will honor the holiday on the actual calendar day. Every person who is employed in a permanent full-time position shall be allowed leave of absence with pay for every authorized holiday. Temporary, seasonal and less than half-time employees shall not receive leave of absence pay for holidays. Persons employed on a half-time basis or more, but less than full time, shall be entitled to receive holiday pay at one half the regular rate.

(Ord. 711 § 2, 1977: Ord. 701 § 2, 1976: Ord. 573 § 1 (part), 1964: prior code § 1533.4)

A. Every person who has been continuously employed by the city for one hundred eighty days, except temporary, seasonal or part-time employees, shall receive one working day of sick leave with pay for each full month of employment or major portion thereof.

B. Sick leave credit may be accumulated without limitation.

C. Sick leave shall be allowed only for actual illness or injury, except that an employee may take up to five days sick leave in the event of death of any relative of the first degree by blood or marriage.

D. If sick leave for illness or injury exceeds three working days, the employee, prior to return to work, shall submit a statement of such disability from a physician, surgeon or other person practicing a recognized healing art certificated by the state of California. The statement shall certify that the employee's physical condition prevented him from performing the duties of his position during the period of absence.

E. All sick leave shall be approved by the department head.

F. Persons employed on a half-time basis or more, but less than full-time, shall be entitled to receive sick leave benefits at one-half the regular rate.

G. If an employee sustains an illness or injury which is incurred in the course of his employment with the city, he shall receive his full pay for the waiting period following such disability as defined by state law. Such compensation shall not be deducted from the employee's sick leave credit.

(Ord. 573 § 1 (part), 1964: prior code § 1533.5)

When an employee incurs an on-the-job disability, he may request and receive cash compensation in lieu of sick leave to make up the difference between the net salary paid the employee and the amount he or she receives in state compensation insurance benefits while disabled.

(Ord. 690 § 1, 1975: prior code § 1533.51)

Upon separation from city employment, compensation shall be paid for accumulated sick leave as follows:

A. Every person who has twenty to thirty-nine days of accumulated sick leave shall receive compensation at the rate of one half his regular monthly pay.

B. Every person who has forty or more days of accumulated sick leave shall receive compensation at the rate of one month full pay.

(Ord. 701 § 3, 1976: prior code § 1533.52)

Every person who is employed by the city may be allowed a leave of absence without pay by his department head not to exceed five working days. Every person who has been in the continuous employ of the city for six full months, except temporary or seasonal employees, may be allowed a leave of absence without pay upon recommendation of the department head with the approval of the city manager not to exceed ninety days. An employee shall not be entitled to receive the benefits of vacation, holiday, or sick leave provisions of this chapter while on such leave but shall continue to receive the benefits of continuous service. Military leave shall be granted in accordance with the provisions of state law. Every employee entitled to receive the benefits of military leave shall give his department head the opportunity, within the limits of military necessity, to determine when such leave shall be taken.

(Ord. 573 § 1 (part), 1964: prior code § 1533.6)

The finance director shall deduct from each employee's salary the amount required for income tax purposes and make payment thereof to the United States as required by law. The finance director shall deduct from each employee's salary the amount required for the employee's contribution to the State Employees' Retirement System and make payment thereof as required by law. Any officer or employee may authorize the finance director to make such deductions from his salary as are authorized by the city council. When so authorized, the finance director shall make such deductions and shall pay the amounts thereof to the specified agency, firm or group.

(Ord. 573 § 1 (part), 1964: prior code § 1533.7)

A. Any officer or employee who is required to use his personal automobile in the course of his employment with the city shall be reimbursed for each mile actually traveled on official business in any one calendar month at the following rate: twenty cents per mile.

B. Any officer or employee who is required to travel in the performance of his duties or to attend an authorized meeting or conference which is of benefit to the city shall be reimbursed for reasonable expenses incurred for transportation, meals, lodging and incidentals.

C. Automobile allowance and reimbursement for expenses shall be recommended by the department head and approved by the city manager.

D. No allowance shall be made for transportation between the employee's home and the place where such person is normally employed by the city.

(Ord. 679 § 1, 1975: Ord. 573 § 1 (part), 1964: prior code § 1533.8)

The city shall carry life and accidental death and dismemberment insurance in the amount of ten thousand dollars for each full-time employee and elected officials.

(Ord. 701 § 4, 1976: prior code § 1533.9)

A. An annual allowance in the amount of two hundred twenty-five dollars is established for the police department personnel for the maintenance and upkeep of their uniforms.

B. An annual allowance in the amount of one hundred eighty dollars is established for the firefighters for the maintenance and upkeep of their uniforms.

C. The miscellaneous employees will be allowed one uniform per day.

D. An annual allowance in the amount of one hundred twenty-five dollars is established for the city hall and library staff for the maintenance and upkeep of their uniforms.

(Ord. 711 § 3, 1977: Ord. 701 § 5, 1976: prior code § 1533.100)

A. Each city employee below the department head level who enrolls in an accredited institution of higher education shall be paid the following educational incentive pay:

1. A salary increase of two and one-half percent upon completion of thirty college units;

2. A salary increase of five percent upon completion of sixty college units;

3. A salary increase of seven and one-half percent upon completion of ninety college units (thirty units must be in the upper division);

4. A salary increase of ten percent upon completion of a bachelor's degree.

B. City employees hired before July 1, 1976, will receive credits and payment for all units earned.

C. City employees hired after July 1, 1976, will receive credit and payments for all units earned after being employed by the city.

D. All units taken by each city employee shall be job-related or approved by the city manager or his designee.

(Ord. 711 § 4, 1977: Ord. 701 § 6, 1976: prior code § 1533.110)

All firefighters in the employ of the city will receive two and one-half percent pay increase upon the satisfactory completion of paramedic training.

(Ord. 711 § 5, 1977: prior code § 1533.111)