Red Bluff Municipal Code § 2.67 Purchasing and Sales Policy

(A) (1) Using agencies are authorized to purchase supplies, services, equipment and public works projects in amounts of $60,000 and less.

(2) All purchases and quotations obtained in connection therewith shall be reported to the Purchasing Officer within two working days of their award.

(B) (1) Using agencies shall invite quotations from prospective vendors or contractors by either oral or written request for all purchases of $60,000 and less.

(2) Open market purchases shall be based, wherever reasonably possible, on at least three quotations.

(C) If two or more quotations are received for the same total amount or unit price, quality and service being equal and the using agency finds that the public interest will not permit the delay of inviting new quotations, it shall consult with the Purchasing Officer regarding an award.

(D) Using agencies, in their sole discretion, may reject:

(1) Any quotation which fails to meet the quotation requirements in any respect;

(2) All quotations for any reason whatsoever and may then invite new quotations; or

(3) Waive minor irregularities in any quotation received.

(E) The Purchasing Officer shall maintain all quotations on file for a period or 90 days following their receipt. Quotation files shall be open to public inspection.

(`61 Code, § 2.67-1) (Ord. 906, passed 6-15-1999; Am. Ord. 1073, passed 4-18-2023; Am. Ord. 1080, passed 3-5-2024)

(A) Except for the purchase of public works projects in the amount of more than $200,000, purchases of supplies, services, equipment and public works projects in amounts of greater than $60,000, but less than $200,001, shall be awarded by the Purchasing Officer, pursuant to the provisions of this section.

(B) The purchase of public works projects in the amount of more than $200,000 shall be made by formal contract procedure pursuant to the provisions of §§ 2.68-1 through 2.68-9. The purchase of public works projects more than $60,000 but less than $200,001 shall be made by informal bidding procedures pursuant to the provisions of § 2.64-1.

(C) Using agencies shall invite written quotations from prospective vendors or contractors for the purchase of supplies, services and equipment greater than $60,000 value, and for public works projects purchases greater than $60,000, but less than $200,001 value.

(D) All quotations received shall be summarized and submitted to the Purchasing Officer within two working days following their receipt.

(E) (1) The Purchasing Officer shall maintain all quotations on file for a period of 90 days following their receipt.

(2) Quotation files shall be open to public inspection.

(F) Purchases shall be based, wherever reasonably possible, on at least three quotations.

(G) The Purchasing Officer, in his or her sole discretion, may reject:

(1) Any quotation which fails to meet the quotation requirements in any respect;

(2) All quotations for any reason whatsoever and may then invite new quotations; or

(3) Waive minor irregularities in any quotation received.

(H) If two or more quotations are received for the same total amount or unit price, quality and service being equal, and the Purchasing Officer finds that the public interest will not permit the delay of inviting new quotations, he or she shall consult with the City Manager regarding an award.

(I) The Purchasing Officer shall, at least monthly, prepare and submit a report of all open market purchases made for the preceding month, pursuant to this section to the City Council.

(`61 Code, § 2.67-2) (Ord. 906, passed 6-15-1999; Am. Ord. 1073, passed 4-18-2023; Am. Ord. 1080, passed 3-5-2024)

The Purchasing Officer shall have authority to approve a purchase without additional quotations if from a federal, state or other purchase program approved of by the City Manager.

(Ord. 1073, passed 4-18-2023; Am. Ord. 1080, passed 3-5-2024)

(A) It is the city's policy to encourage competition in procurements. Noncompetitive negotiations may be used for purchases of unique goods or services that are available from only one source.

(B) The requesting department is responsible for supplying the Purchasing Officer with a current concise written justification, approved by the Department Director or designee, for the sole source purchase for each new agreement, amendment, purchase order, or purchase request.

(Ord. 1073, passed 4-18-2023; Am. Ord. 1080, passed 3-5-2024)