Red Bluff Municipal Code § 2.66 Purchasing and Sales Policy

There is hereby created the position of Purchasing Officer who shall be appointed by the City Manager. The Purchasing Officer shall be responsible for the administration of the city's purchasing system. The duties of Purchasing Officer may be combined with those of any other office or position.

(`61 Code, § 2.66-1) (Ord. 906, passed 6-15-1999; Am. Ord. 1073, passed 4-18-2023; Am. Ord. 1080, passed 3-5-2024)

The Purchasing Officer shall have the following functions:

(A) To purchase or contract for supplies, services, equipment and public works projects required by any using agency in accordance with these purchasing procedures;

(B) To obtain as full and open competition as possible for all purchases;

(C) To prepare and submit to the City Manager, for approval, administrative policies and procedures and purchasing system forms as may be reasonably necessary for the internal management and operation of the purchasing system;

(D) To maintain bidders' lists, catalog files and other records as may be necessary for the effective and efficient operation of the purchasing system;

(E) To award or recommend the award of contracts for the purchase of supplies, services, equipment and public works projects;

(F) To procure the quality and quantities needed by using agencies for supplies, services, equipment and public works projects at minimum expense; (Whenever practical, using agencies shall file estimates of their requirements for supplies, services and equipment with the Purchasing Officer in a manner, at times, and for the future periods as the Purchasing Officer shall prescribe.)

(G) To be cognizant of current developments in the fields of purchasing, pricing, marketing and new products;

(H) To inspect, or arrange for the inspection, of supplies and equipment delivered, as well as contractual services performed, to determine their conformance with the specifications established for them; and (In this regard, the Purchasing Officer shall have the authority to require chemical, physical or other tests, as may be deemed appropriate, of samples submitted by vendors or contractors or products delivered or provided by them as may be necessary to determine conformance with the specifications.)

(I) To maintain an inventory of all real and personal property

(`61 Code, § 2.66-2) (Ord. 906, passed 6-15-1999; Am. Ord. 1073, passed 4-18-2023; Am. Ord. 1080, passed 3-5-2024)

The Purchasing Officer may authorize in writing any using agency to purchase or contract for specified supplies, services, equipment or public works projects directly, provided that:

(A) All purchases or contracts are made in conformance with the procedures herein established, in which instances the using agency shall have the same discretionary authority as conferred herein upon the Purchasing Officer.

(B) Periodic reports are submitted to the Purchasing Officer, at the times and in the form as he or she may require, as to purchases and contracts made under written authorizations.

(`61 Code, § 2.66-3) (Ord. 906, passed 6-15-1999; Am. Ord. 1073, passed 4-18-2023; Am. Ord. 1080, passed 3-5-2024)