Red Bluff Municipal Code Art. VI Purchasing and Sales Policy

The purpose of this article is to adopt a purchasing system which will:

(A) Establish uniform and systematic procedures for the purchase of supplies, services, equipment and public works projects;

(B) Secure the purchasing requirements of the city's offices and departments at the lowest possible cost consistent with the quality needed;

(C) Provide procedures to assure positive financial control over purchases; and

(D) Clearly define authority for the purchasing function.

(`61 Code, § 2.61) (Ord. 906, passed 6-15-1999; Am. Ord. 1073, passed 4-18-2023; Am. Ord. 1080, passed 3-5-2024)

A centralized purchasing system is hereby created for the city. When making purchases pursuant to the system, vendors and contractors who maintain places of business within the city may be given preference of 5% if quality, price and service are equal. In making a determination pursuant to the foregoing, the using agency may consider the benefit derived by the city from sales tax revenues which would be received by it in awarding the quotation to a vendor or contractor who maintains a place of business located within the limits of the city.

(`61 Code, § 2.62) (Ord. 906, passed 6-15-1999; Am. Ord. 1073, passed 4-18-2023; Am. Ord. 1080, passed 3-5-2024)

Whenever the requirements of state and/or federal statutes, rules, regulations or agreements for the funding of city purchasing projects conflict with the provisions of this article or purchasing policies or procedures adopted pursuant to it, the state or federal requirements shall prevail.

(`61 Code, § 2.63) (Ord. 906, passed 6-15-1999; Am. Ord. 934, passed 6-18-2002; Am. Ord. 1073, passed 4-18-2023; Am. Ord. 1080, passed 3-5-2024)

The bidding procedures set forth in this article may be dispensed with by the Purchasing Officer, with the approval of the City Manager, when it is determined that:

(A) An emergency exists pursuant to the provisions of Chapter 6 of this code requiring purchases to be made with the nearest available source of supply;

(B) When it is established to the satisfaction of the Purchasing Officer that the supplies, services, equipment or public works projects can be obtained only from one vendor or contractor;

(C) Subject to the approval of the City Council, the supplies, services, equipment or public works projects, including but not limited to the items as communications systems, traffic signals, parking meters and the like, have been uniformly adopted or otherwise standardized due to the needs of the city for systems uniformity, effective maintenance, cost effectiveness or similar purposes;

(D) The equipment being purchased or leased consists of one or more used vehicles;

(E) The purchase of professional, consulting or technical services, so long as funds for the purchases have been appropriated in the annual budget and the purchases are made in accordance with policies and procedures approved by the City Manager as set forth in the city's Administrative Policies and Procedures Manual, so as to ensure that the services needed are acquired in a fair and equitable manner in the best interests of both the city and the service providers;

(F) The purchase of insurance and services related thereto, including but not limited to insurance adjusting services, so long as funds for the purchases have been appropriated within the annual budget; (If an existing appropriation for the purpose is insufficient, or a new appropriation therefor as required, the Purchasing Officer shall have authority to bind a coverage or provide for the services until the required appropriation has been approved.)

(G) The purchase of materials, supplies or services from public or private nonprofit state corporations operating workshops serving the handicapped, so long as funds for the purchases have been appropriated within the annual budget;

(H) The purchase of supplies, services, equipment and public works projects through a cooperative purchasing program with another state or local governmental agency, so long as funds for the purchases have been appropriated within the annual budget;

(I) Purchases of supplies, services or equipment where the price for such are regulated by a federal or state regulatory agency;

(J) Interest and principal payments on long-term debt of the city;

(K) Software maintenance, and continuation of Software-as-a-Service (SAAS) Contracts; and/or

(L) Land purchases approved by the Council.

(`61 Code, § 2.65) (Ord. 906, passed 6-15-1999; Am. Ord. 1073, passed 4-18-2023; Am. Ord. 1080, passed 3-5-2024)

(A) The Purchasing Officer may sell property determined to be surplus to the city's needs by competitive bid, or by other procedure, with the concurrence of the City Manager, as he or she determines will yield the best and most reasonable return in relation to its estimated value.

(B) In carrying out this function, the Purchasing Officer shall obtain, at the times and in the form as he or she shall prescribe, reports from all using agencies showing all supplies and equipment which are surplus to the city's needs or are obsolete or worn out.

(C) In the event the Purchasing Officer determines the surplus property may be useful to another city agency, he or she may approve the transfer of the surplus or unused supplies or equipment among using agencies as needed.

(`61 Code, § 2.69) (Ord. 906, passed 6-15-1999; Am. Ord. 1073, passed 4-18-2023; Am. Ord. 1080, passed 3-5-2024)

Any bicycles or toys, or both, in the possession of the Police Department, which have been unclaimed for a period of at least 60 days may, instead of being sold at public auction to the highest bidder pursuant to the provisions of California Civil Code § 2080.5, be turned over to the County Probation Officer, the Welfare Department or to any charitable or nonprofit organization which is authorized under its articles of incorporation to participate in a program or activity designed to prevent juvenile delinquency and which is exempt from income taxation under federal or state law, or both, for use in any program or activity designed to prevent juvenile delinquency.

(`61 Code, § 2.70) (Ord. 906, passed 6-15-1999; Am. Ord. 1073, passed 4-18-2023)