Chapter 1-2 — DEPARTMENTS

(Legislative History: Ordinance No. 79-10, 4/20/79; Ordinance No. 81-075, 10/30/81; Ordinance No. 83-025, 9/19/83; Ordinance No. 84-018, 7/16/84; Ordinance No. 89-09, 4/3/89 (Section 1-2-120); Ordinance No. 90-014, 7/16/90 (Sections 1-2-100, 1-2-125); Ordinance No. 92-013, 7/20/92 (Sections 1-2-100, 1-2-126); Ordinance No. 94-02, 3/7/94 (Sections 1-2-100, 1-2-127, 1-2-128); Ordinance No. 95-010, 6/26/95 (Sections 1-2-100, 1-2-129); Ordinance No. 2002-027, 10/22/02 (Section 1-2-110); Ordinance No. 2021-003, 4/19/21 (Section 1-2-111); Ord. No. 2023-011, 12/18/2023 (Sections 1-2-100–1-2-132))

The following departments are hereby created, and shall be under the direct control of the designated department heads:

Departments Department Heads

City Attorney City Attorney

City Manager City Manager

Community Development Department Community Development Director

Finance Department Finance Director

Fire Department Alameda County Fire Chief (pursuant to
contract with Alameda County Fire District)

Information Technology Department Chief Technology Officer

Library Department Library Director

Human Resources Department Human Resources Director

Human Services Department Human Services Director

Police Department Police Chief

Public Works Department Public Works Director

Recreation and Parks Department Recreation and Parks Director

The City Manager shall possess exclusive administrative authority over all departments except that of City Attorney. The City Manager shall:

(a) Create, reorganize and abolish divisions within each department as necessary for the proper
administration of the City's business;

(b) Assign duties to each department and division as necessary for efficient functioning of City
services;

(c) Assign employees to each department and division as necessary for the accomplishment of
assigned duties;

(d) Prescribe rules and regulations for the conduct of City officers and employees; and

(e) Prescribe rules and regulations for the conduct of City administrative officers and
employees.

Notwithstanding Section 1-2-105, whenever a function, power, obligation or liability is imposed upon the office or personage of a City Clerk, either by the general laws of the State of California, by the Charter of the City of San Leandro, by this Code or by any administrative rules, regulations, custom or practice of the City of San Leandro, the officer in the City Manager's office assigned to City Clerk duties shall have or exercise such function, power, obligation, or liability and shall be fully vested with the requisite legal authority and exclusive responsibility to have or perform such function, power, obligation or liability. The City Manager shall, at all times, assign an officer of the City to the duties of City Clerk, and such officer shall possess the requisite qualifications for such duties. Such assignment shall be approved by the City Council. For the authentication and certification of official acts, documents, records, and election results and for the deposit and custody of resolutions, ordinances, minutes, disclosure statements, petitions and other official documents, the assigned officer shall use the seal, title and emoluments of the office of the City Clerk to the extent required by law.

(a) Any elected officer, candidate, committee or other person required to file specified statements, reports, or other documents with the City Clerk as required by Chapter 4 of the Political Reform Act (California Government Code Section 84100 et seq.) and that has received contributions or made expenditures of $2,000.00 or more, may electronically file such statements using the City Clerk's online system according to procedures established by the City Clerk. These procedures shall ensure that the online system complies with the requirements set forth in Section 84615 of the Government Code. Elected officers, candidates, and committees required to file statements may file such statements using the City Clerk's online system, unless exempt from the requirement to file pursuant to Government Code Section 84615 because the elected officer, candidate or committee received contributions totaling less than $2,000.00 and makes expenditures totaling less than $2,000.00 in a calendar year.

(b) The online filing system shall ensure the integrity of the data transmitted and shall include safeguards against efforts to tamper with, manipulate, alter, or subvert the data.

(c) The online filing system shall only accept a filing in the standardized record format that is developed by the California Secretary of State pursuant to Section 84602(a)(2) of the California Government Code and that is compatible with the Secretary of State's system for receiving an online or electronic filing.

(d) During the period commencing with the effective date of this ordinance, an elected officer, candidate, or committee may choose to opt-in to the electronic filing system by electronically filing California Fair Political Practices Commission (FPPC) campaign forms required to be filed with the City Clerk pursuant to Chapter 4 of the Political Reform Act. Once the elected officer, candidate or committee has opted-in, all subsequent statements shall be filed electronically to ensure reporting continuity. An elected officer, candidate, or committee may opt-out of the electronic filing system by filing original statements in paper format with the City Clerk. Thereafter the elected officer, candidate or committee shall file all original statements in paper format with the City Clerk.

(e) Any elected officer, candidate, committee or other person who has electronically filed a statement, report, or other document using the City Clerk's online system is not required to file a copy of that statement in paper format with the City Clerk.

(f) In any instance in which an original statement, report, or other document must be filed with
the Secretary of State and a copy of that statement, report, or other document is required to
be filed with the City Clerk, the filer may, but is not required to, file the copy electronically.

(g) If the City Clerk's system is not capable of accepting a statement, an elected officer,
candidate, committee or other person shall file that statement in paper format with the City
Clerk.

(h) The City Clerk's office shall maintain, for a period of at least 10 years commencing from
the date filed, a secured, official version of each online or electronic statement which shall
serve as the official version of that record for purpose of audits.

SUPERINTENDENT OF STREETS, ET AL.

Notwithstanding the provisions of this Code to the contrary, whenever a function, power, obligation or liability is imposed upon the office or personage of a public works director, city engineer, superintendent of streets or the like, either by the general laws of the State of California, by the Charter of the City of San Leandro, by this Code or by any administrative rules, regulations, custom or practice of the City of San Leandro, the City Manager or the City Manager's designee shall have or exercise such function, power, obligation or liability and shall be fully vested with the requisite legal authority and exclusive responsibility to have or perform such function, power, obligation or liability. The City Manager shall, at all times, assign an officer or officers of the City to the duties of a public works director, city engineer and superintendent of streets and such officers shall possess the requisite licenses, registrations and qualifications for such duties. For the authentication and certification of official acts, documents, records and maps, the assigned officers shall use the seal, title and emoluments, if any, of the office of a public works director, city engineer or superintendent of streets to the extent required by law. As used herein, "Public Works Director" shall mean "Public Works Director," as appropriate to the text.

Notwithstanding the provisions of this Code to the contrary, whenever a function, power, obligation or liability is imposed upon the office or personage of a City Treasurer either by the general laws of the State of California, by the Charter of the City of San Leandro, by this Code or by any administrative rules, regulations, custom or practice of the City of San Leandro, the City Manager's designee to perform the duties of the City Finance Director shall have or exercise such function, power, obligation or liability and shall be fully vested with the requisite legal authority and exclusive responsibility to have or perform such function, power, obligation or liability. The City Manager shall, at all times, assign the Finance Director of the City to the duties of a City Treasurer, and the Finance Director shall possess the requisite qualifications for such duties. For the authentication and certification of official acts, documents and records, the Finance Director shall use the seal, title and emoluments, if any, of the office of City Treasurer to the extent required by law.

Notwithstanding the provisions of this Code to the contrary, whenever a function, power, obligation or liability is imposed upon the office of the Community Development Department, either by the general laws of the State of California, by the Charter of the City of San Leandro, by this Code, by an uncodified ordinance or by any administrative rules, regulations, custom or practice of the City of San Leandro, the City Manager or the City Manager's designee shall have or exercise such function, power, obligation or be subject to such liability and shall be fully vested with the requisite legal authority and exclusive responsibility to have or perform such function, power, obligation or incur such liability. The City Manager shall, at all times, assign officers of the City to the duties of the Community Development Director and such officers shall possess the requisite licenses, registrations and qualifications for such duties. For the authentication and certification of official acts, documents, records and maps, the assigned officers shall use the seal, title and emoluments, if any, of their respective offices. As used herein, "Community Development Director" shall mean Development Services Director, and Planning and Building Director as appropriate to the text.

Notwithstanding the provisions of this Code to the contrary, whenever a function, power, obligation or liability is imposed upon the office of the Library Director, either by the general laws of the State of California, by the Charter of the City of San Leandro, by this Code, by an uncodified ordinance or by any administrative rules, regulations, custom or practice of the City of San Leandro, the City Manager or the City Manager's designee shall have or exercise such function, power, obligation or be subject to such liability and shall be fully vested with the requisite legal authority and exclusive responsibility to have or perform such function, power, obligation or incur such liability. The City Manager shall, at all times, assign officers of the City to the duties of the Library Director and such officers shall possess the requisite licenses, registrations and qualifications for such duties. For the authentication and certification of official acts, documents, records and maps, the assigned officers shall use the seal, title and emoluments, if any, of their respective offices.

Notwithstanding the provisions of this Code to the contrary, whenever a function, power, obligation or liability is imposed upon the office of the Human Resources Director, either by the general laws of the State of California, by the Charter of the City of San Leandro, by this Code, by an uncodified ordinance or by any administrative rules, regulations, custom or practice of the City of San Leandro, the City Manager or the City Manager's designee shall have or exercise such function, power, obligation, or be subject to such liability and shall be fully vested with the requisite legal authority and exclusive responsibility to have or perform such function, power, obligation, or incur such liability. The City Manager shall, at all times, assign officers of the City to the duties of the Human Resources Director and such officers shall possess the requisite licenses, registrations and qualifications for such duties. For the authentication and certification of official acts, documents, records and maps, the assigned officers shall use the seal, title and emoluments, if any, of their respective offices.

Notwithstanding the provisions of this Code to the contrary, whenever a function, power, obligation or liability is imposed upon the office of the Fire Chief, either by the general laws of the State of California, by the Charter of the City of San Leandro, by this Code, by an uncodified ordinance or by any administrative rules, regulations, custom or practice of the City of San Leandro, and only for the term of any agreement between the City and the Alameda County Fire Department, the Alameda County Fire Chief or designee shall have or exercise such function, power, obligation, or be subject to such liability. The Alameda County Fire Chief shall be fully vested with the requisite legal authority and exclusive responsibility to have or perform such function, power, obligation, or incur such liability. The Alameda County Fire Chief shall, at all times and pursuant to agreement with the City, assign officers to the former duties of the San Leandro Fire Chief and his or her subordinate officers, and such officers shall possess the requisite licenses, registrations and qualifications for such duties. For the authentication and certification of official acts, documents, records and maps, the Alameda County Fire Chief and assigned officers shall use the seal, title and emoluments, if any, of their respective offices.

Notwithstanding the provisions of this Code to the contrary, whenever a function, power, obligation or liability is imposed upon the office of the Human Services Director, either by the general laws of the State of California, by the Charter of the City of San Leandro, by this Code, by an uncodified ordinance or by any administrative rules, regulations, custom or practice of the City of San Leandro, the City Manager or the City Manager's designee shall have or exercise such function, power, obligation, or be subject to such liability and shall be fully vested with the requisite legal authority and exclusive responsibility to have or perform such function, power, obligation, or incur such liability. The City Manager shall, at all times, assign officers of the City to the duties of the Human Services Director and such officers shall possess the requisite licenses, registrations and qualifications for such duties. For the authentication and certification of official acts, documents, records and maps, the assigned officers shall use the seal, title and emoluments, if any, of their respective offices.

Notwithstanding the provisions of this Code to the contrary, whenever a function, power, obligation or liability is imposed upon the office of the Recreation and Parks Director, either by the general laws of the State of California, by the Charter of the City of San Leandro, by this Code, by an uncodified ordinance or by any administrative rules, regulations, custom or practice of the City of San Leandro, the City Manager or the City Manager's designee shall have or exercise such function, power, obligation or be subject to such liability and shall be fully vested with the requisite legal authority and exclusive responsibility to have or perform such function, power, obligation or incur such liability. The City Manager shall, at all times, assign officers of the City to the duties of the Recreation and Parks Director and such officers shall possess the requisite licenses, registrations and qualifications for such duties. For the authentication and certification of official acts, documents, records and maps, the assigned officers shall use the seal, title and emoluments, if any, of their respective offices.

Notwithstanding the provisions of this Code to the contrary, whenever a function, power, obligation or liability is imposed upon the office of the Chief Technology Officer, either by the general laws of the State of California, by the Charter of the City of San Leandro, by this Code, by an uncodified ordinance or by any administrative rules, regulations, custom or practice of the

City of San Leandro, the City Manager or the City Manager's designee shall have or exercise such function, power, obligation or be subject to such liability and shall be fully vested with the requisite legal authority and exclusive responsibility to have or perform such function, power, obligation or incur such liability. The City Manager shall, at all times, assign officers of the City to the duties of the Chief Technology Officer and such officers shall possess the requisite licenses, registrations and qualifications for such duties. For the authentication and certification of official acts, documents, records and maps, the assigned officers shall use the seal, title and emoluments, if any, of their respective offices.