Chapter 40 — ELECTRONIC FILING OF CAMPAIGN DISCLOSURE STATEMENTS AND STATEMENTS OF…

(A) Any elected officer, candidate, commission, committee, or other person required to file statements, reports, or other documents required by Cal. Gov’t Code Chapter 4 - Political Reform Act (commencing with § 84100) shall file those statements, reports, or other documents online or electronically with the City Clerk. Elected officers, candidates, or committees required to file statements must file such statements using the City Clerk's online system, unless exempt from the requirement to file online pursuant to Cal. Gov’t Code § 84615(a) because the officer, candidate, or committee receives less than $2,000 in contributions and makes less than $2,000 in expenditures in a calendar year. All other individuals required to file statements of economic interests according to the city's adopted Code of Conflict of Interest must file electronically using the City Clerk's online system. (B) Any person holding a position listed in Cal. Gov’t Code § 87200 or designated in the city's local conflict of interest code adopted pursuant to Cal. Gov’t Code § 87300, shall file any required Statement of Economic Interests reports (Form 700) online or electronically with the City Clerk. (C) In any instance in which an original statement, report or other document must be filed with the California Secretary of State and a copy of that statement, report or other document is required to be filed with the City Clerk, the filer may, but is not required to, file the copy electronically. (D) The online filing system shall ensure the integrity of the data transmitted and shall include safeguards against efforts to tamper with, manipulate, alter, or subvert the data. (E) The online filing system shall only accept a filing in the standardized record format that is developed by the California Secretary of State pursuant to Cal. Gov’t Code § 84602(a)(2) and that is compatible with the Secretary of State's system for receiving an online or electronic filing. (F) The online filing system shall include a procedure for filers to comply with the requirement that they sign statements and reports under penalty of perjury pursuant to Cal. Gov’t Code § 81004. (G) Any elected officer, candidate, or committee who has electronically filed a statement using the City Clerk's online system is not required to file a copy of that document in paper format with the City Clerk. (H) The City Clerk shall issue an electronic confirmation that notifies the filer that the statement was received, the notification shall include the date and the time that the statement was received and the method by which the filer may view and print the data received by the City Clerk. The date of filing for a statement filed online shall be the day that it is received by the City Clerk. (I) If the City Clerk's system is not capable of accepting a statement due to technical difficulties, an elected officer, candidate, or committee shall file that statement in paper format with the City Clerk. (J) The online filing system shall enable electronic filers to complete and submit filings free of charge. (K) The City Clerk's system shall make all campaign finance forms filed available on the city's webpage in an easily understood format that provides the greatest public access. The data shall be made available free of charge and within 72 hours after receipt. The data made available on the city's webpage shall not contain the street name and building number of the persons or entity representatives listed on the electronically-filed forms or any bank account number required to be disclosed by the filer. The City Clerk Department shall make a complete, unredacted copy of the statement, including any street names, building numbers, and bank account numbers disclosed by the filer, available to any person upon request. (L) The City Clerk Department shall maintain, for a period of at least ten years commencing from the date filed, a secured, official version of each online or electronic statement which shall serve as the official version of that record for purpose of audits and any other legal purpose. (Ord. 691, passed 9-5-23)