Fullerton Municipal Code Ch. 2.44 Accounts

Section

Cross-reference:

Budget administration, see Chapter 2.68

Funds, see Chapter 2.48

It shall be the duty of the City Treasurer to file with the Clerk, each month, a statement showing the types of investments held by the city and other information concerning city investments as required by Cal. Gov’t Code § 53646.

(Ord. 174, passed - -1915; Ord. 2709, passed - -1990)

It shall be the duty of the City Treasurer to file with the Clerk, on an annual basis, a statement of investment policy in accordance with Cal. Gov’t Code § 53646.

(Ord. 2709, passed - -1990)

It shall be the duty of the Director of Administrative Services to file with the Clerk each month financial statements showing total cash balances in each of the various funds of the city and the City Redevelopment Agency, a statement of revenues showing all major sources of revenue by category for the month and year-to-date, a summary statement of expenditures for all departments and capital project totals, year-to-date and income statements for the major enterprise funds of the city.

(Ord. 2709, passed - -1990)

(A) No order or check upon the City Treasury shall be drawn unless claims for payment have been approved by the Director of Administrative Services, or acting Director of Administrative Services.

(B) Expenditures will not be approved for payment unless authorized by budget appropriations or duly approved budget transfers.

(Ord. 174, passed - -1915; Ord. 2709, passed - -1990; Ord. 2909, passed - -1997)

(A) All checks or orders upon the City Treasury for payment of any money shall be signed by the Mayor and counter-signed by the City Manager and Director of Administrative Services/City Treasurer. In the event the offices of the Director of Administrative Services and City Treasurer are held by different persons, city checks shall bear the signatures of the Mayor, Director of Administrative Services and the City Treasurer.

(B) In every check or order drawn shall be specified the name of the person to whom the same is payable, the date and amount thereof, the service or indebtedness for which it is issued, the fund out of which it is to be paid, and shall be made payable to the person named therein or to their order.

(Ord. 174, passed - -1915; Ord. 2709, passed - -1990)

No demand against the city shall be allowed by the Council, nor an order or check ordered drawn paying the same unless the claimant shall have filed with the Director of Administrative Services an itemized demand in writing giving the dates and services rendered, the character of work done and the number of days engaged therein, the supplies or materials furnished and to whom furnished and the quantity and the price paid therefor, which claim must be verified by the affidavit of the claimant or some competent representative stating that the items herein are true and correct and that no part thereof has been paid. If the work was done for or the supplies furnished to any officials of the city in their official capacity, such demand must also bear the written approval of such officer.

(Ord. 174, passed - -1915; Ord. 2709, passed - -1990)

It shall be the duty of the Director of Administrative Services to keep a record or register of all checks drawn upon the Treasury, specifying therein the date, amount and number of each check so drawn, in whose favor, for what purpose and upon what fund the same is so drawn.

(Ord. 174, passed - -1915; Ord. 2709, passed - -1990)

It shall be the duty of the Director of Administrative Services to keep a register of all accounts, bills and demands against the city in the order of their payment and checks shall be drawn upon the Treasury for the payment thereof, in the order in which they appear in such register. The City Treasurer’s office shall be responsible for releasing and/or distributing all checks drawn upon the Treasury.

(Ord. 174, passed - -1915; Ord. 2709, passed - -1990)