Publishing Course Materials

Materials will be published through the Media and Publications Division. Media and Publications will make the decision to print and stock material or make available as print-on-demand.

Development staff should consult a printing specialist in Media and Publications regarding the printing requirements for specific course materials. Team member information can be found at: http://publish.no.irs.gov/pubsys/training/team.html.

These requirements include:

The type of binding to be used;

The number of training products (e.g. publications, DVDs, videos) in the course and their size (number of pages);

The number of copies needed to satisfy the target audience;

Any direct distribution to the field (including addresses and quantities);

The date that the composite PDF copy (with fonts embedded) and native files of the course material will be received by Publishing Division;

The time frame for printing and warehousing;

The infield date;

Copyright limitations for commercially produced materials, and

Standardized cover templates to be used can be found at: http://publish.no.irs.gov/pubsys/training/template.html.

The forms required for publishing course materials are routed through the Embedded L&E office for approval and forwarded to Media and Publications Division. These forms are:

Form 9123 (Rev. 1-2011), Course Catalog Listing, Catalog Number 11549Q

Form 1767-T (Rev. 6-2015),Publishing Services Requisition, Catalog Number 61490V

Media and Publications has developed a set of Training Cover Templates for each business unit. All new and revised training materials submitted after October 1st, 2012 must use the new templates. The templates and instructions can be found at: http://publish.no.irs.gov/pubsys/training/template.html.

All templates contain the generic "Official Use Only" (OUO) disclaimer language. If the course material contains no "Official Use Only" information, the OUO paragraph should be removed. If the product contains specific OUO language, then edit or replace the existing generic OUO language. (Removal/replacement of OUO language refers to the first paragraph only).

All templates contain the following paragraph that must remain on the front of the outside cover of all course materials: “This material was designed specifically for training purposes only. Under no circumstances should the contents be used or cited as authority for setting or sustaining a technical position.”

All IRS Custom developed training course materials, printed and eLearning content, are required to include the following front matter items:

Document 6987, The IRS Mission Statement (Document 6987, Catalog #62293V Rev. 12-2013) and

The Fourteen General Principles of Ethical Conduct for Federal Employees (Document 9300, Catalog #10567C Rev. 4-2009)

Your Rights as a Taxpayer (Publication 1, Catalog #64731W Rev. 12-2014), found at: http://core.publish.no.irs.gov/pubs/pdf/p1--2017-09-00.pdf, which lists the Taxpayer Bill of Rights.

Instructions and guidance for preparing and submission of electronic files to Publishing Services can be found at: http://publish.no.irs.gov/pubsys/training/step2.html.

Course materials and course numbers that no longer exist must be obsoleted from the publishing course catalog listing. Form 9123 and Form 1767 are prepared to obsolete course materials and numbers. See up to date procedures for instructions at the following link: http://core.publish.no.irs.gov/forms/internal/pdf/f9123--2011-01-00.pdf