Note:

A copy of the project agreement may be found on the IRS VEC website at:http://sbse.web.irs.gov/taskManagement/VisualCommGroup/VisualCommGroupMain.aspx.

The VEC project agreement is approved by the head of the IRS television studio as the executive producer and by the appropriate business unit project manager.

The components of a VEC project agreement include:

Program type (live broadcast, Digital Video Disc (DVD) development, etc.)

Program description (human resources, research materials, and high-level outline)

Program training goals and objectives

Audience profile

Materials/Distribution

Dates/Times

Program framework (demonstration, drama, interview, panel discussion, moderator)

Budget information

Personnel needed

In a VEC Project Agreement, the responsible employees and their contractual commitments are specified as follows:

The executive producer (VEC) conducts initial concept meeting with the client, decides if VEC TV Studio will proceed with the project, and assigns the Producer/Director (PD) for the project.

The VEC Producer/Director (PD) produces and directs the project. Duties include pre-production, production, and post-production.

The project manager (business unit project manager) serves as the client’s principal point of contact with VEC to conceptualize the project, secures subject matter experts to prepare the outline and script for taping or broadcast program, secures focus group participants and secures authorization for funding.

The business unit financial manager transfers funds from the course development project budget to VEC to cover the costs of producing the videotape, broadcast or other services.

The business unit project manager participates in design and development meetings, prepares the focus group moderator’s guide, conducts the focus groups, and prepares the focus group report.

Subject matter experts prepare the content outline and script for the videotape or broadcast, participate in production, and observe production to ensure content validity.

Talent/ Presenters (IRS employees) attend all scheduled rehearsals, follows instructions of the producer/director, and serves as the presenter or participant in the broadcast program or videotape shoot.

The business unit project manager/sponsor approves the final script that serves as the basis for the actual production.

The business unit project manager/sponsor approves the final product (videotape or broadcast) and approves the duplication and distribution of taped material.