D. Other EIV Income Reports — HUD Handbook 4350.3 REV-1 — Occupancy Requirements of Subsidized Multifamily Housing Programs

The EIV system contains the following stand-alone income reports. Owners must use these reports as discussed below and at times as established in their policies and procedures. Owners must retain a “Master” file that contains a copy of the report and documentation and/or notations as indicated in the report discussions below.

Caution: Any detail reports retained in a tenant’s file must only contain information for members of that tenant’s household. Many of the reports do not have page breaks between households; therefore, owners will need to separate the reports by household by cutting the reports apart until page breaks are inserted in the EIV system.

Additional Income Reports There are three additional income reports that owner must use: the No Income Reported on 50059, the No Income Reported by HHS or SSA, and the New Hires Report. These reports are accessed from the Monthly Summary Report when querying by project number and/or contract number. Additionally, the New Hires Report can be found in the EIV system as a Verification Report. If the report is underlined, this indicates that the report is an active link. Just click on the report name to obtain data about households identified where no income was reported or where a household member is reported as having new employment.
- a. No Income Reported on 50059 This report is a tool for owners to use to identify tenants who passed the identity match against SSA’s records but have zero income represented in the TRACS system.
  - (1) Owners must use this report only as identified and described in their policies and procedures. When running the report, the owner must select the recertification month “All”.
  - (2) Owners are not required to retain copies of this report

NOTE: It is recommended that owners have a policy to re-verify the status of tenants reporting zero income at least quarterly. As part of the procedures for implementing the policy, the owner must use the EIV Income Report to determine if the tenant or any family members have income reported by HHS or SSA.

b. No Income Reported by HHS or SSA

This report is a tool for owners to use to identify tenants who passed the SSA identity test but no employment or income information was received from the match against either the SSA or NDNH records.

HUD Multifamily Occupancy Handbook Chapter 9: Enterprise Income Verification (EIV)

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Section 3: EIV Reports

4350.3 REV-1

(1) Owners must use this report as identified and described in their policies and procedures. When running the report, the owner must select recertification month “All”.
(2) Because no income was reported as a result of the match against SSA and NDNH records does not mean that the tenant(s) does not have income.
(3) Owners must make sure when they interview the tenants at the time of recertification that the right questions are asked so that the tenants are given the opportunity to disclose any income they receive.
(4) Owners are not required to retain copies of this report.

NOTE: It is recommended that owners have a policy to re-verify the status of tenants reporting zero income at least quarterly. As part of the procedures for implementing the policy, the owner must use the EIV Income Report to determine if the tenant, or any family members, has income reported by HHS or SSA.