Exhibit 7-4: Sample Annual Recertification Third Reminder Notice/Notice of Termination
Exhibit 7-8: Sample Interim Adjustment Termination of Assistance
HUD Handbook 4350.3 REV-1 — Occupancy Requirements of Subsidized Multifamily Housing Programs · 2026 edition · updated 2026-07-29 · United States
(Tenant’s Name) (Address) (Date)
Dear __________:
On (date of interim initial notice), we sent you a notice requesting that you arrange a meeting to discuss a change that (Resident Manager, Occupancy Clerk, etc.) believes occurred in your (income, family composition). Since you did not respond to that notice, your rent will be raised to $ _______(market rent/contract rent/110% of the BMIR rent) effective (first day of the month after the 10-day period stated in the initial notice has elapsed).
If you meet with (Resident Manager, Occupancy Clerk, etc.) by (10 calendar days from the date of this notice) and supply all required information or explain that no change occurred, we will not terminate your assistance unless your income shows you are no longer eligible for assistance. If you do not meet with (Resident Manager, Occupancy Clerk, etc.) and supply the required information by that date, we will be free to give your assistance to another tenant.
( NOTE: For tenants in PRAC projects add the following sentence.) If you do not meet with the (Resident Manager, Occupancy Clerk, etc.) and supply the required information by that date, we may terminate your tenancy.
If you have any questions, please call (Resident Manager, Occupancy Clerk, etc.) at __________ (phone #).
Sincerely,
(Managing Agent, Resident Manager, etc.)
HUD Multifamily Occupancy Handbook Exhibit 7-8
6/07
4350.3 REV-1
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- HUD Handbook 4350.3: Occupancy Requirements of Subsidized Mult…
- Exhibit 3-12: Section 8, RAP, and Rent Supplement Programs – S…
- Exhibit 3-13: Section 236 Without Additional Assistance – Spec…
- Exhibit 3-14: Section 236 With Benefit of Additional Assistanc…
- Document Package for Applicant's/Tenant's Consent to the Relea…
- Exhibit 7-2: Sample Annual Recertification First Reminder Notice
-
▸ Exhibit 7-4: Sample Annual Recertification Third Reminder Noti…
Overview- Exhibit 7-5: Sample Recertification Interview and Verification…
- Dear Tenant:
- Exhibit 7-7: Sample Interim Adjustment Initial Notice
- Exhibit 7-8: Sample Interim Adjustment Termination of Assistance
- CHAPTER 8. TERMINATION
- 8-1 Introduction
- 8-2 Key Terms
- Section 1: Termination of Assistance
- 8-3 Key Regulations
- Applicability
- 8-5 Key Requirements: When Assistance Must Be Terminated
- 8-6 Procedures for Terminating or Reinstating Assistance
- B. Reinstating Assistance
- 8-7 Termination of Assistance Related to Establishing Citizens…
- C. Termination of Assistance When Unable to Establish Citizens…
- D. Termination of Assistance When a Tenant Allows an Ineligibl…
- Section 2: Termination of Tenancy by Lessees
- 8-8 Key Regulations
- 8-9 Key Requirements
- 8-10 Allowable Use of Security Deposits
- Section 3: Termination of Tenancy by Owners
- 8-11 Key Regulations
- 8-12 Overview
- 8-13 Material Noncompliance with the Lease
- Figure 8-3: Tenant Errors versus Fraud
- 4. Repeated minor violations that:
- Example – Minor Violations
- 5. Nonpayment of rent due under the lease .
- B. Procedures for Terminating Tenancy and Providing Notice
- 4. Manner of service for all other Section 8 programs.
- 8-14 Drug Abuse and Other Criminal Activity
- B. Factors to Consider When Terminating Tenancy for Drug Abuse…
- Procedures for Accessing Criminal Records
- D. Procedures for Terminating Tenancy and Providing Notice
- A. Key Requirements
- Example – Material Failure to Carry Out Obligations under a St…
- B. Procedures for Terminating Tenancy and Providing Notice
- 8-16 Other Good Cause
- Example – Other Good Cause
- Procedures for Terminating Tenancy and Providing Notice
- Section 4: Discrepancies, Errors, and Fraud
- 8-17 Key Regulations
- A. Overview
- Program Violations
- Investigating and Discovering the Facts
- Notifying and Meeting with the Tenant
- Determining the Outcome of the Investigation
- Example – Unintentional Program Violation
- A. Overview
- Criminal Violation (Fraud)
- C. Documenting Fraud
- Taking Action to Address Fraud
- A. Requirements Regarding Discrepancies Reported in the EIV Sy…
- Nondisclosure of Income Information
- Opportunity to Contest
- A. Tenant’s Obligation to Repay
- 8-22 Tenant Repayment Options
- 8-23 Repayment Agreements
- 8-24 Reimbursement to Tenant for Overpayment of Rent
- 8-25 Reimbursement for Errors Discovered During a Monitoring R…
- CHAPTER 9. ENTERPRISE INCOME VERIFICATION (EIV)
- 9-1 Introduction
- 9-2 Key Terms
- Section 1: Enterprise Income Verification (EIV) System
- Key Regulations
- 9-4 Introduction to the EIV System
- 9-5 Mandatory Use of the EIV System
- Section 2: EIV Source Data
- 9-6 EIV Data
- Section 3: EIV Reports
- 9-7 Key Regulations
- 9-8 Using EIV Reports
- 9-9 Documentation to Demonstrate Owners Compliance with Use of…
- 9-10 Independent Third Party Verification
- 9-11 EIV Income Reports
- A. Summary Report
- 5. New Admissions
- 6. Applicants
- C. Income Discrepancy Report
- analysis.)
- 3. Discrepancy Examples. Example 1: Valid discrepancy
- Example 2: Valid discrepancy
- Example 3: Invalid discrepancy
- D. Other EIV Income Reports
- New Hires Report
- 9-12 EIV Verification Reports
- A. Existing Tenant Search
- C. Identity Verification Report
- 1. Failed EIV Pre-Screening Report
- 2. Failed Verification Report (Failed the SSA Identity Test)
- D. Deceased Tenant Report
- E. New Hires Report
- A. Unreported or Underreported Income
- Over-reported income
- 9-14 Retention of EIV Reports
- 9-15 Requesting Verification of Information from SSA
- 9-16 EIV Income Incorrect or Does Not Belong to the Tenant
- National Credit Reporting Agencies Contact Information
- Section 4: Security of EIV Data
- 9-17 Disclosure of EIV Data
- C.
- 9-18 EIV Rules of Behavior (ROB)
- NOTE: HUD staff will check the “CA” box at the bottom of the f…
- Section 5: Penalties for Failure to Have Access to or Failure …
- 9-19 Penalties for Failure to Have Access To and/or Failure to…
- 9-20 Security Training
- 9-21 Safeguarding EIV Data
- Administrative Safeguards
- Physical Safeguards
- Section 6: EIV Resources
- 9-22 Resource Materials
- Chapter 9 Exhibits
- Exhibit 9-3: EIV Income Report Information
- SAMPLE TENANT CONSENT TO DISCLOSE EIV INCOME INFORMATION
- Applying the Model Lease for Subsidized Programs to Individual…
- Applying the Model Leases for Section 202 PRAC and Section 811…
- Sample Move-In/Move-Out Inspection Form
- Memorandum February 5, 2002: Fact Sheets for Project-Based Ass…