Oceanside Municipal Code Art. X Department of Administrative Services

Footnotes:

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Editor's note— Ord. No. 71-44, adopted Nov. 24, 1971, provided in § 8 thereof that the ordinance be codified, but did not specify the manner thereof, hence inclusion of §§ 1—5 herein as Art. X, §§ 2.55—2.60, was at the discretion of the editor. Catchlines were added by the editor to facilitate indexing and reference; and §§ 6, 8 and 9, directory provisions, were omitted. See the editor's footnote to § 2.57 for the effect of § 7 of the ordinance. Subsequently, Ord. No. 97-19, § 2, adopted Jan. 7, 1998, amended Art. X to change the word "finance" to "administrative services" throughout the entire article.

There is hereby established a department of financial services in order to establish a central agency for the uniform processing and development of all fiscal, accounting and budgetary functions of the administration of the City of Oceanside. This department shall carry out the fiscal accounting and budgetary functions of the City of Oceanside from and after March 1, 1972.

(Ord. No. 71-44, § 1, 11-24-71; Ord. No. 97-19, § 2, 1-7-98; Ord. No. 20-OR0062-1, § 2, 2-5-20)

There is hereby created and established the office of director of financial services of the City of Oceanside. The director of financial services shall be appointed by the city manager in accordance with the personnel ordinance and regulations.

(Ord. No. 20-OR0062-1, § 2, 2-5-20)

Editor's note— Ord. No. 20-OR0062-1, § 2, adopted Feb. 5, 2020, amended § 2.56 in its entirety to read as herein set out. Former § 2.56 pertained to office of director of administrative services and appointment, and derived from Ord. No. 71-44, § 2, adopted Nov. 24, 1971; Ord. No. 91-36, § 1, adopted Aug. 14, 1991; and Ord. No. 97-19, § 2, adopted Jan. 7, 1998

The duties imposed upon the city clerk pursuant to the provisions of Sections 37201 through 37208, inclusive, and Sections 40802 through 40805, inclusive, of the California Government Code are transferred to and vested in the director of financial services as authorized by Sections 37209 and 40805.5 of the Government Code. The city council reserves the right, from time to time, by resolution to prescribe different or additional methods of drawing warrants and checks. For the purposes of this Code, or any resolution or other action implementing this Code, the director of financial services shall be conclusively deemed to be a director of finance as that term may appear in any general law. In addition to the duties imposed with respect to financial affairs, the director of financial services may supervise other activities assigned by the city manager to the financial services department, including, but not limited to, centralized purchasing.

(Ord. No. 20-OR0062-1, § 2, 2-5-20)

Editor's note— Ord. No. 20-OR0062-1, § 2, adopted Feb. 5, 2020, amended § 2.57 in its entirety to read as herein set out. Former § 2.57 pertained to duties of the director of administrative services, and derived from Ord. No. 71-44, § 3, adopted Nov. 24, 1971; Ord. No. 91-30, § 1, adopted June 19, 1991; and Ord. No. 97-19, §§ 2, 4, adopted Jan. 7, 1998.

The director of financial services shall have those duties imposed by the provisions of the Government Code and such duties as are imposed by ordinance or resolution of the city council of the City of Oceanside.

The director of financial services shall have charge of the administration of all financial affairs of the city, subject to the control, and under the direction of the city manager. The director of financial services shall be the accounting officer of the city and shall maintain a general accounting system and records reflecting the financial condition of the city. He or she shall prepare and present to the city council and to other agencies all financial reports required by law, ordinance or by the direction of the city council or city manager. The director of financial services shall be responsible for the preparation of quarterly financial statements to the city manager and city council.

The director of financial services shall perform such other duties as hereinafter may be imposed upon him or her by state law or by ordinance, resolution, or motion of the city council. He or she shall assist the city manager in all financial and budgetary matters as well as any other financial matter when ordered and directed to do so by the city manager.

The director of financial services, under the jurisdiction of the city manager, shall:

(a) Direct the administration of the financial affairs of the city.

(b) Compile the budget expenses and income estimates for the city manager.

(c) Maintain and supervise a general accounting system for the city government and each of its officers, departments and agencies.

(d) Assume and perform all municipal functions and duties relating to the payment of invoices, charges, purchase orders against the city, including payrolls to ensure that budget appropriations are not exceeded.

(e) Prepare and submit to the city manager quarterly financial statements, of the city as well as an annual statement and report of the financial condition of the city.

(Ord. No. 20-OR0062-1, § 2, 2-5-20)

Editor's note— Ord. No. 20-OR0062-1, § 2, adopted Feb. 5, 2020, amended § 2.58 in its entirety to read as herein set out. Former § 2.58 pertained to duties, responsibilities and functions of director of administrative services, and derived from Ord. No. 71-44, § 4, adopted Nov. 24, 1971; and Ord. No. 97-19, § 2, adopted Jan. 7, 1998.

The director of financial services, upon his or her appointment, shall receive such compensation as set forth, and adopted by the city council, in the executive salary schedule and compensation plan for unrepresented employees pertaining to his or her position.

(Ord. No. 20-OR0062-1, § 2, 2-5-20)

Editor's note— Ord. No. 20-OR0062-1, § 2, adopted Feb. 5, 2020, amended § 2.59 in its entirety to read as herein set out. Former § 2.59 pertained to compensation of director of administrative services, and derived from Ord. No. 71-44, § 4, adopted Nov. 24, 1971; and Ord. No. 97-19, § 2, adopted Jan. 7, 1998.

Before commencing any duties of office, the director of financial services and any employee of the financial services department responsible for the collection, payment or management of money shall post a faithful performance bond payable to the city in an amount determined by resolution of the city council. This bond may be a master bond providing coverage for more than one officer, employee or agent of the city pursuant to Section 1481 of the California Government Code. The cost of the premium on the bond shall be a charge against the general fund of the city.

(Ord. No. 71-44, § 5, 11-24-71; Ord. No. 97-19, §§ 2, 4, 1-7-98; Ord. No. 20-OR0062-1, § 2, 2-5-20)