Chino Municipal Code Ch. 2.72 Electronic Filing of Campaign Finance Statements

This chapter provides standards for the development and use of an online electronic filing system for the electronic filing of campaign finance statements to ensure compliance with the reporting guidelines set forth in AB 2151 and other applicable law.

(Ord. 2023-007, § 2, 2023.)

A. Except as set forth in subsection B, any elected officer, candidate, committee, or other person required to file specified statements, reports, forms, or other documents with the Chino city clerk as required by Chapter 4 of Title 9 of the Government Code (commencing with Section 84100 of Chapter 4 of Title 9 of the California Government Code), and that has received contributions or made expenditures of two thousand dollars or more in a calendar year, may electronically file such statement using the city's online filing system according to procedures established by the city clerk. However, to ensure reporting continuity, once a statement, report, form, or other document is filed electronically by or on behalf of the elected officer, candidate, committee, or other person, all future statements, reports, forms, and other documents filed on behalf of such person(s) must be filed electronically; provided that such person(s) may opt-out of the electronic filing system pursuant to subsection B.

B. An elected officer, candidate, committee, or other person may opt-out of the electronic filing system by filing all original statements, reports, forms, or other documents in paper format with the city clerk. Thereafter, such person(s) shall file all original statements in paper format with the city clerk unless advance arrangements are made to begin filing electronically pursuant to subsection A above.

C. The online filing system shall ensure the integrity of the data transmitted and shall include safeguards against efforts to tamper with, manipulate, alter, or subvert the data.

D. The online or electronic filing system shall accept a filing in the standardized record format pursuant to Government Code Section 84615(b).

(Ord. 2023-007, § 2, 2023.)

Any elected officer, candidate, committee, or other person who has electronically filed a statement, report, form, or other document using the city's online system is not also required to file a copy of that document in a paper format with the city clerk.

(Ord. 2023-007, § 2, 2023.)

In any instance in which an original statement, report, form, or other document must be filed with the secretary of state or other agency, and a copy of that document is required to be filed with the city clerk, the filer may electronically file a copy with the city clerk or may file in a paper format.

(Ord. 2023-007, § 2, 2023.)

If, for technical reasons, the city's system is not capable of accepting a particular type of statement, report, form or other document, an elected officer, candidate, committee, or other person shall timely file that document in paper format with the city clerk.

(Ord. 2023-007, § 2, 2023.)

Pursuant to Government Code Section 84616, the city clerk shall ensure that the city's system makes all electronically-filed statements, reports, forms, or other documents available on the internet in an easily understood format that provides the greatest public access. The data shall be made available free of charge and as soon as possible after receipt/deadline. The data made available on the internet shall not contain personal information (other than the name) of the filer, including but not limited to, address, social security number, driver's license of the persons or entity representatives listed on the electronically filed forms or any bank account number required to be disclosed by the filer.

(Ord. 2023-007, § 2, 2023.)

The city clerk's office shall maintain records according to the city's records retention schedule and applicable state law commencing from the date filed, a secured, official version of each online or electronic statement, report, form, or other document, which shall serve as the official version of that record.

(Ord. 2023-007, § 2, 2023.)

The city clerk is authorized to adopt such administrative policies and procedures as deemed necessary to implement this chapter.

(Ord. 2023-007, § 2, 2023.)