Finalizing and Organizing Workpapers and the CCR

The Case Chronology Record (CCR) or Case Activity Record (CAR) must be documented fully prior to closing the case. At a minimum the following actions should be documented in the CCR or CAR at case closure:

An explanation for any delays or extended periods of inactivity

The date the examiner closes the case to the group manager

The date the manager approves the case closure

Managerial review and approval of all surveyed closures

Managerial approval of penalties (Where required, see IRM on Penalties)

Ensure time on case agrees between the closing record, Form 5773 or Form 4318, CCR and WebETS.

Finalize all workpapers with examination conclusions.

Finalize all required forms for your type of case closure. See IRM 4.70.14.4.2.2, Case File Forms Finalized to close

Save all copies of workpapers, forms and letters that you generated in the RCCMS Office Documents folder using the TE/GE RCCMS Naming Convention.