Santa Clara County Municipal Code Ch. XIV County of Santa Clara-Metropolitan City of Florence, Italy, Sister-County…

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Editor's note— Ord. No. NS-300.941, adopted Mar. 24, 2020, amended Ch. XIV in its entirety to read as herein set out. Former Ch. XIV pertained to a similar subject matter, consisted of §§ A6-180—A6-186, and derived from NS-300.317, adopted Apr. 8, 1980.

The County of Santa Clara-Metropolitan City of Florence, Italy, Sister-County Commission is hereby established, in accordance with Sections 500 and 506 of the Charter.

(Ord. No. NS-300.941, § 1, 3-24-20)

The Commission consists of 15 members, three members appointed by each member of the Board of Supervisors. Persons appointed will have previously demonstrated their interest or participation in matters pertaining to the relationship between Italy and the United States.

Each member has a term of three years. The terms shall be staggered so that no more than five members' terms expire each year.

No member shall be eligible for appointment to the Commission for more than three full consecutive terms in addition to any portion of any unexpired term which may have been served. After reaching the term limit, an individual may not be reappointed to serve on the Commission for one year after leaving the Commission.

Attendance by Commission members at all regularly scheduled Commission meetings is vital to the proper functioning of the Commission. A Commissioner's failure to attend three regular meetings in a 12-month period without good cause, as determined by the Chairperson, will result in notification to the appointing authority, and this may result in removal of the member from the Commission.

(Ord. No. NS-300.941, § 1, 3-24-20; Ord. No. NS-300.960, § 1, 6-8-22; NS-300.989, § 1, 9-24-24)

As soon as practicable after July 1 of every year, the Commission will organize by electing one of its members to serve as chairperson and another as vice chairperson at the pleasure of the Commission. The Commission will adopt bylaws which shall govern the Commission following approval as to form and legality by County Counsel and approval by the Board of Supervisors.

A majority consists of eight Commissioners which constitutes a quorum for the transaction of business, and no act of the Commission is valid unless at least eight of the members concur. The Commission shall approve a schedule of six regular meeting for each calendar year in conformance with Ordinance Code section A6-3.

(Ord. No. NS-300.941, § 1, 3-24-20; Ord. No. NS-300.960, § 2, 6-8-22; NS-300.989, § 2, 9-24-24)

The Clerk of the Board of Supervisors shall be ex officio secretary of the Commission and shall provide secretarial assistance to the Commission.

(Ord. No. NS-300.941, § 1, 3-24-20)

The Commission shall act in the advisory capacity to the Board of Supervisors in promoting, aiding, and encouraging a diverse cultural, educational and technological exchange with the Metropolitan City of Florence, Italy.

(Ord. No. NS-300.941, § 1, 3-24-20)

The Commission will conduct its business in a fiscally responsible manner ensuring adequate revenue to cover any expenditure during the course of the Commission's business. Expenditures must be authorized by the Commission and supported by available revenues.

Reimbursement for expenditures must comply with County ordinances, policies, and guidelines.

All funds received for the commission must be deposited in the account administered by the Clerk of the Board, to the credit of the Commission, within five working days after receipt by the Clerk of the Board.

Commissions shall be eligible to be reimbursed for actual and necessary expenses incurred in the performance of official duties as allowed by County policies and the County of Santa Clara Ordinance Code.

(Ord. No. NS-300.941, § 1, 3-24-20)