Santa Clara County Municipal Code Ch. XIX Santa Clara County/Hsinchu County, Taiwan, Republic of China,…

The Santa Clara County/Hsinchu County, Taiwan, Republic of China, Sister-County Commission is hereby established.

(Ord. No. NS-300.558, § 1, 12-20-94)

The Commission consists of 15 members, three members appointed by each member of the Board of Supervisors. Persons appointed will have previously demonstrated their interest or participation in matters pertaining to the relationship between the Republic of China and the United States.

Each member has a term of three years. To facilitate the change in the length of each term, the terms of the initial members will be staggered so that the term of five members expires on July 1, 2004, the term of five members expires on July 1, 2005, and the term of five members expires on July 1, 2006. The initial members will draw lots at the first meeting of the Commission after Board approval of this amendment to determine the term of each initial member.

The number of terms is limited to three full consecutive terms except that a partial term does not count toward the three-term limit. Commissioners may apply for reappointment of additional terms on June 30 one year after their last term expiration.

Attendance by Commission members at all regularly scheduled Commission meetings is vital to the proper functioning of the Commission. Three absences in a 12-month period constitute automatic resignation. A Commissioner may appeal his or her automatic resignation to the Board of Supervisors.

(Ord. No. NS-300.558, § 1, 12-20-94; Ord. No. NS-300.703, § 1, 1-28-03)

As soon as practicable after July 1 of every year, the Commission will organize by electing one of its members to serve as chairperson and another as vice chairperson at the pleasure of the Commission. The Commission will adopt rules of procedure subject to approval by the Board of Supervisors. After approval by the Board of Supervisors, the rules will govern the Commission.

The Commission will meet no less than six times each year. A majority consists of eight Commissioners which constitutes a quorum for the transaction of business, and no act of the Commission is valid unless at least eight of the members concur.

(Ord. No. NS-300.558, § 1, 12-20-94; Ord. No. NS-300.703, § 2, 1-28-03)

The Clerk of the Board of Supervisors shall be ex-officio secretary of the Commission and shall provide secretarial assistance to the Commission.

(Ord. No. NS-300.558, § 1, 12-20-94)

The Commission shall act in an advisory capacity to the Board of Supervisors in promoting, aiding and encouraging diverse commerce, cultural, educational and technological exchange with the Hsinchu County, Taiwan, Republic of China.

(Ord. No. NS-300.558, § 1, 12-20-94)

The Commission may form committees consisting of Commission members as needed. At least three members of the Commission shall be represented on any committee. The chairperson of the Commission may recommend committee appointments to the Commission members.

(Ord. No. NS-300.558, § 1, 12-20-94)

The Commission will conduct its business in a fiscally responsible manner ensuring adequate revenue to cover any expenditure during the course of the Commission's business. Expenditures must be authorized by the Commission and supported by available revenues. Reimbursement for expenditures must comply with the County of Santa Clara travel policies and guidelines.

All funds received for the Commission must be deposited in the trust fund account administered by the Clerk of the Board, to the credit of the Commission, within five working days after receipt by the Clerk of the Board.

(Ord. No. NS-300.703, § 3, 1-28-03)