Martinez Municipal Code Ch. 2.38 Park, Recreation, Marina and Arts Commission

A. The Park, Recreation, Marina and Arts Commission shall consist of nine members and one alternate who shall be appointed by the Mayor. Residence within the corporate limits of the City shall be a requisite for membership on the Park, Recreation, Marina and Arts Commission. The Mayor will make appointments for staggered terms of office. Three of the terms shall expire on June 30, 2011, two terms shall expire on June 30, 2012 and two terms shall expire on June 30, 2013. All subsequent appointments shall be for four years or until a successor's appointment is confirmed. Any vacancies shall be filled by appointment by the Mayor, and affirmed by the vote of the City Council.

B. The Mayor shall strive to make initial membership appointments from each of the Commissions (Arts and Library Commission, Marina Commission, and the Park and Recreation Commission). New appointments to the PRMAC shall be made by the Mayor and ratified by the City Council.

C. Members of the Commission shall serve without compensation.

D. To facilitate time efficient decision-making and recommendations to the full commission, the PRMAC will utilize ad hoc and/or standing sub-committees as needed and as staff resources permit. No sub-committee meetings will take place without a City staff member present.

(Ord. No. 1351 C.S., § 2, 1/21/2009; Ord. No. 1355 C.S., § 1, 7/21/2010; Ord. No. 1467, § 1, 1/15/2025)

A. Annually, the members of the Commission shall meet in regular session and elect from their members a chair and a vice-chair. These officers shall perform the normal and customary duties associated with these offices. Officers shall hold office for one year or until their successors are elected. Elections for chair and vice-chair will generally take place in October of each year and the newly elected chair and vice-chair will assume their positions on the 1st of the New Year. There are no term limits for these positions.

The City Council will adopt rules and regulations (bylaws) to govern the activities of the PRMAC. The PRMAC and/or staff determine the regular meeting day that is in the best interest of the Commission, the meeting day may be changed by a majority vote of the PRMAC. A special meeting may be called by staff with approval from the chair to address critical time sensitive issues or by a majority vote of the Commission.

B. A majority of the regular members will constitute a quorum.

C. Minutes of the PRMAC meetings will be taken at each regular and special meeting and will be presented to the PRMAC for approval after preparation at the next regular meeting of the PRMAC after which said minutes are ready for PRMAC approval. After approval, the minutes will be filed and made available to the public consistent with the City's records retention policy.

D. Agenda preparation. The staff assigned to the PRMAC will develop the draft agenda for each regular and/or special meeting based upon business items carried over from previous PRMAC agendas, action items needing PRMAC discussion, deliberation and/or recommendation, new projects or programs, current project updates and/or programs moving forward, requests from the public, minute approval, and informational items.

1. Agenda review. The staff assigned to the PRMAC will discuss the draft agenda with the Chair to jointly review and approve.

2. Agenda posting. The staff assigned to the PRMAC will ensure that the agenda for each regular or special meeting will be published consistent with the City's policy and State Brown Act requirements.

3. The scope and depth of agenda items and reports will be provided within the parameters of the staff and available resources.

(Ord. No. 1351 C.S., § 2, 1/21/2009; Ord. No. 1355 C.S., § 1, 7/21/2010; Ord. No. 1467, § 1, 1/15/2025)

The duties of the Park, Recreation, Marina and Arts Commission shall be:

A. Act in an advisory capacity to the City Council:

1. In all matters pertinent to public recreation, arts, parks, and open space, and to cooperate with other governmental agencies and civic groups in the advancement of park planning and recreation programming; and

2. Policies and procedures pertaining to the use, improvement and utilization of the City's marina; and

3. Policies and procedures pertaining to the implementation and coordination of public events in city parks, public art displays, including public murals and art works, music and arts festivals, drama presentations, and special events to stimulate local and regional interests; and

4. Policies and procedures pertaining to the coordination of library; and

5. Opportunities to partner with nonprofit and professional organizations that promote parks, open space, recreation and art in the community.

B. Make recommendations to the staff assigned to the PRMAC concerning preparation of the bi-annual budget and capital improvement plans for park and recreation programs, marina, library services and art programs.

C. Make recommendations to the staff assigned to the PRMAC concerning preparation of an annual budget for various events, fundraising activities and programs sponsored by the City. Promote and actively solicit funding for expansion of these and other arts services to the community.

D. Review and provide input on the following program and funding areas:

1. Open space areas, recreation and park areas and facilities; and

2. Marina use by members of the public as well as members of the Martinez Yacht Club; and

3. Library facility, program and hours;

4. Arts, library and literary events.

E. Review, upon referral from the Planning Commission, tentative subdivision maps and make recommendations to the Planning Commission and City Council regarding park dedication fees, open space and trails.

F. Make periodic appraisals of:

1. The recreation program and make inspections of recreation and park facilities and report findings to staff assigned to the PRMAC; and

2. The marina program and make inspections of the marina's facilities and report its findings to staff assigned to the PRMAC; and

3. The arts and library programs and report findings to the staff assigned to the PRMAC.

G. Formulate recommendations to the City Council and Planning Commission pertaining to the development of long-range plans for park, recreation and marina development, arts and library programs in the City and review annually the long-range plans including the Parks Master Plan, the General Plan Update and other documents as may be required and make recommendations as needed or requested.

H. Hear public comment on policies and procedures related to parks, recreation, the Martinez Marina and library programs.

I. Commission members will notify the staff person in charge of the PRMAC of their absence from a PRMAC meeting at least 24 hours before a scheduled meeting. Giving insufficient notice repeatedly may result in removal from the Commission.

J. The role of the chair and/or vice chair is to:

1. Ensure that the meetings proceeds in a logical manner according to the agenda and Roberts Rules of Order;

2. Ensure that all commission members are heard and respected;

3. Manage input received from the public during the meeting; and

4. Work with staff to enhance overall meeting effectiveness.

(Ord. No. 1351 C.S., § 2, 1/21/2009; Ord. No. 1355 C.S., § 1, 7/21/2010; Ord. No. 1467, § 1, 1/15/2025)