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SAMPLE TENANT CONSENT TO DISCLOSE EIV INCOME INFORMATION

USE OF EIV REPORTS

HUD Handbook 4350.3 REV-1 — Occupancy Requirements of Subsidized Multifamily Housing Programs · 2026 edition · updated 2026-07-29 · United States

USE OF EIV REPORTS
REPORT *UPDATE O/A REPORT USE FILE DOCUMENTATION RETENTION
TSP P&P
INCOME REPORTS Cont’d.
Note: A current, signed form HUD-9887 must be on file to view and/or use the income reports.
**Acurrent, signed form HUD-9887-A must be on file to obtainwritten third party verification of **		 income.
No Income
Reported on
50059		 X As identified in O/As
policies and
procedures.		 Correspondence/documents
received for re-verification of
zero income tenants		 Tenant File
Any
correspondence/documents
received when re-verifying
zero income tenants.
No Income
Reported by HHS
or SSA
Identifies tenants who
passed the SSA
identity test but no
income was reported
by HHS or SSA.
This does not mean
that the tenant does not
have any income. O/A
must obtain written
third party verification
of any income reported
by the tenant.
Recommend “zero”
income tenants be
required to disclose
and O/A re-verify
income at least
quarterly. These are
tenants who report no
income at all.
See Paragraph
9-12.D.1.a		 X As identified in O/A’s
policies and
procedures.
Interview tenants,
asking the right
questions to provide
the tenant the
opportunity to disclose
any income.		 Third party verification from
income sources of other
income reported by tenant, if
applicable.
Correspondence/documents
received for re-verification of
zero income tenants.
.		 Tenant file
Any documentation or third
party verifications for other
income reported by the tenant
for term of tenancy plus 3
years.

*TSP = Tenant Selection Plan P&P = Policies and Procedures

HUD Occupancy Handbook Exhibit 9-5

8/13

4

Exhibit 9-5

4350.3 REV-1

USE OF EIV REPORTS
REPORT *UPDATE O/A REPORT USE FILE DOCUMENTATION RETENTION
TSP P&P
INCOME REPORTS Cont’d.
Note: A current, signed form HUD-9887 must be on file to view and/or use the income reports.
**Acurrent, signed form HUD-9887-A must be on file to obtainwritten third party verification of **		 income.
New Hires Report
Identifies tenants who
have new employment
within the last 6
months. Report is
updated monthly.
See Paragraph
9-12.D.1.b		 X At least quarterly
Contact tenant
regarding new
employment
Confirm new
employment with
tenant. Request tenant
provided documents to
support current income
and/or third party
verification from
employer, as
applicable.
Process Interim
Recertification to
include new income, if
applicable.		 New Hires Report with
notation of action(s) taken.
No Dispute of EIV
Information:

EIV Income Report

Current, acceptable tenant
provided documents

Third party verification
from the source, if
necessary.
Disputed EIV Information:

EIV Income Report

Third party verification
from the source for
disputed information
Any correspondence with/from
tenant relating to new
employment and/or disputes of
the employment or income
reported in EIV.
Form HUD-50059(s)
.		 Master file
Retain New Hires Summary
Report in a master “New Hires
Report” file for 3 years.
Tenant file
Retain New Hires Detail
Report for the tenant along
with any correspondence with
tenant, third party verifications,
form HUD-50059(s), etc., .for
term of tenancy plus 3 years.

*TSP = Tenant Selection Plan P&P = Policies and Procedures

HUD Occupancy Handbook Exhibit 9-5

8/13

5

Exhibit 9-5

4350.3 REV-1

USE OF EIV REPORTS
REPORT *UPDATE O/A REPORT USE FILE DOCUMENTATION RETENTION
TSP P&P
VERIFICATION REPORTS
Note: A form HUD-9887 is not required to view and/or use verification reports.
Existing Tenant
Search
Identifies applicants
who may be receiving
assistance at another
Multifamily or PIH
location.
See Paragraph
9-13.A		 X At the time of
processing an
applicant for
admission
Search each applicant
and applicant
household member to
see if receiving
assistance at another
location.
Discuss with tenant
regarding
circumstances relative
to being assisted at
another Multifamily or
PIH property.
Follow up with
respective PHA or
O/A to confirm the
individual’s program
participation status
before admission.
Coordinate move-
in/out dates with PHA
or O/A.		 Search results for each member
of the household.
Results of any contact with
applicant must be recorded on
and/or with the search results
for affected household
member.
Results of any contact with
PHA, owner, management
agent where applicant is
reported as receiving assistance
must be recorded on and/or
with the search results for
affected household member.		 Application file
If not admitted – retain search
results and any supporting
documentation with the
application for 3 years.
Tenant file
If admitted – retain search
results and any supporting
documentation with the
application for term of tenancy
plus 3 years.

*TSP = Tenant Selection Plan P&P = Policies and Procedures

HUD Occupancy Handbook Exhibit 9-5

8/13

6

Exhibit 9-5

4350.3 REV-1

USE OF EIV REPORTS
REPORT *UPDATE O/A REPORT USE FILE DOCUMENTATION RETENTION
TSP P&P
VERIFICATION REPORTSCont’d.
Note: A form HUD-9887 is not required to view and/or use verification reports.
Multiple Subsidy
Report
Identifies tenants who
may be receiving
rental assistance at
more than one
location.
See Paragraph
9-13.B		 X At least quarterly
Must search both
queries:

Search within MF

Search within PIH
Provide tenant
opportunity to explain
any circumstances
relative to his/her
being assisted at
another location.
Follow up with
respective PHA or
O/A, if necessary, to
confirm tenant is being
assisted at the other
location. Depending
on the results, may
need to take action to
terminate the
assistance or tenancy
and repay subsidy to
HUD.		 Search results
Documentation supporting any
contacts made or information
obtained to determine if
household and/or household
member is receiving multiple
subsidies.
Documentation to support any
action taken if household
and/or household member is
receiving multiple subsidies.
**Note:**If a tenant’s multiple
subsidies were discussed and
resolved at the time of
recertification, this must be
noted on the printed report and
no further action is required.		 Master file
Retain Multiple Subsidy
Summary Report and
supporting documentation in a
master “Multiple Subsidy
Report” file for 3 years.
Tenant file
Retain a copy of the Multiple
Subsidy Detail Report for the
tenant along with any
documentation of action taken
for a household member for
term of tenancy plus 3 years.

*TSP = Tenant Selection Plan P&P = Policies and Procedures

HUD Occupancy Handbook Exhibit 9-5

8/13

7

Exhibit 9-5

4350.3 REV-1

USE OF EIV REPORTS
REPORT *UPDATE O/A REPORT USE FILE DOCUMENTATION RETENTION
TSP P&P
VERIFICATION REPORTS Cont’d.
Note: A form HUD-9887 is not required to view and/or use verification reports.
Failed EIV Pre-
screening Report
Identifies tenants who
have missing or
invalid personal
identifiers (last name,
date of birth, SSN) in
TRACS. These
tenants will not be sent
to SSA from EIV for
the SSA identity test.
Identifies tenants who
need to disclose a
SSN, e.g., replace
TRACS generated ID
number.
See Paragraph
9-13.C.1		 X Monthly
Follow up with tenants
identified on the report
where discrepant
personal identifiers
were not corrected at
the time of
recertification.
Check accuracy of
data entry, e.g.,
numbers not
transposed in SSN.
Contact tenant and
confirm to verify
discrepant personal
identifiers
Correct TRACS data
within 30 days of the
date of the report.		 Failed EIV Pre-screening
Report documented with action
taken to resolve invalid or
discrepant personal identifiers.
**Note:**This report will include
those persons who are exempt
from the SSN disclosure and
verification requirements. In
these instances the O/A will
note on the copy of the report
retained in the “Failed EIV
Pre-Screening Report” master
file that tenant(s) is exempt
from SSN requirements.
**Note:**If a tenant’s information
was corrected at the time of
recertification but the EIV data
has not yet been updated, this
must be noted on the printed
report and no further action is
required.		 Master file
Retain copy of report in a
master “Failed EIV Pre-
screening Report” file for 3
years.
Tenant file
Documentation to verify
discrepant personal identifiers
for term of tenancy plus 3
years.
Failed
Verification
Report (Failed
SSA Identity
Test)
Identifies tenants
whose personal
identifiers (last name,
date of birth, SSN) do
not match the SSA
database.
See Paragraph
9-13.C.2		 X Monthly
Follow up with tenants
identified on the report
where discrepant
personal identifiers
were not corrected at
the time of
recertification.
Check accuracy of
data entry, e.g.,
numbers not
transposed in SSN.
Contact tenant and
confirm to verify
discrepant personal
identifiers.
Correct TRACS data
within 30 days of the
date of the report.		 Failed Verification Report
(Failed SSA Identity Test)
report documented with action
taken to resolve invalid or
discrepant personal identifiers
**Note:**If a tenant’s information
was corrected at the time of
recertification but the EIV data
has not yet been updated, this
must be noted on the printed
report and no further action is
required.		 Master file
Retain copy of report in a
mater “Failed EIV SSA
Identity Test” file for 3 years.
Tenant file
Documentation to verify
discrepant personal identifiers
for term of tenancy plus 3
years.
.

*TSP = Tenant Selection Plan P&P = Policies and Procedures

HUD Occupancy Handbook Exhibit 9-5

8/13

8

Exhibit 9-5

4350.3 REV-1

USE OF EIV REPORTS
REPORT *UPDATE O/A REPORT USE FILE DOCUMENTATION RETENTION
TSP P&P
VERIFICATION REPORTS Cont’d.
Note: A form HUD-9887 is not required to view and/or use verification reports.
Deceased Tenants
Report
Identifies tenants
reported by SSA as
being deceased.
See Paragraph
9-13.D		 X At least quarterly
Confirm, in writing,
with head of
household, next of kin
or contact person or
entity provided by the
tenant to determine
whether or not the
person is deceased.
If deceased, within 30
days from date of
report:

Update family
composition, and,
if applicable,
income and
allowance, on the
form HUD-50059.
See Paragraph 7-
13D of Handbook
4350.3 REV-1 for
effective date.

Single member of
a household,
process move-out
using form HUD-
50059-A.
Effective date
retroactive to
earlier of 14 days
after date of death
or date unit
vacated.
**Note:**Overpayment
of subsidy must be
returned to HUD.
Any discrepant data in
TRACS must be
updated within 30 days
from the date of the
report.
Encourage tenant to
contact SSA if SSA’s
data is incorrect.		 Deceased Tenants Report
Documentation obtained to
resolve discrepancy.
Form HUD-50059 with change
of family composition.
Form HUD-50059-A for move-
out.

**Note:**If action was taken to
remove the deceased tenant
from the household or to
terminate tenancy of a
deceased single member of a
household at the time of
recertification but the EIV data
has not yet been updated, this
must be noted on the printed
report and no further action is
required.		 Master file
Retain copy of report in a
master “Deceased Tenants
Report” file for 3 years.
Tenant file
Form HUD-50059 and/or form
HUD-50059-A plus any other
documentation received for a
particular tenant must be
retained for term of tenancy
plus 3 years.

*TSP = Tenant Selection Plan P&P = Policies and Procedures

HUD Occupancy Handbook Exhibit 9-5

8/13

9

Exhibit 9-6

4350.3 REV-1

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▸ Contents — HUD Handbook 4350.3 REV-1 — Occupancy Requirements of Subsidized Multifamily Housing Programs
HUD Handbook 4350.3 REV-1 — Occupancy Requirements of Subsidized Multifamily Housing Programs
  1. HUD Handbook 4350.3: Occupancy Requirements of Subsidized Mult…
  2. Exhibit 3-12: Section 8, RAP, and Rent Supplement Programs – S…
  3. Exhibit 3-13: Section 236 Without Additional Assistance – Spec…
  4. Exhibit 3-14: Section 236 With Benefit of Additional Assistanc…
  5. Document Package for Applicant's/Tenant's Consent to the Relea…
  6. Exhibit 7-2: Sample Annual Recertification First Reminder Notice
  7. Exhibit 7-4: Sample Annual Recertification Third Reminder Noti…
  8. ▸ SAMPLE TENANT CONSENT TO DISCLOSE EIV INCOME INFORMATION
    Overview
    1. A. Third party to view and/or discuss information for the sole…
    2. B. Enterprise Income Verification (EIV) information to be view…
    3. C. Penalties for Misuse of Information:
    4. D. Certifications:
    5. USE OF EIV REPORTS
    6. Exhibit 9-6: National Directory of New Hires (NDNH) Data Eleme…
    7. Quarterly Wage File
    8. New Hire File
    9. Unemployment Insurance File
    10. Exhibit 9-7: How EIV Calculates Income Discrepancies
    11. 1. Identifying the Period of Income (POI) for Discrepancy Anal…
    12. 2. Identifying Projected Income
    13. 3. Identifying the Actual Income Reported during the Period of…
    14. 4. Prorating Actual Income
    15. 5. Calculating Income Discrepancies
    16. 6. Discrepancy Analysis
    17. 7. Report Generation
    18. Glossary
    19. Adult
    20. Annual Income
    21. Application
    22. Assisted Tenant
    23. Assistance Animals
    24. Disabled
    25. Elderly Family
    26. Elderly Person
    27. Eligible Noncitizen
    28. Eviction
    29. Expected to Reside
    30. Fair Housing Act
    31. Familial Status
    32. Family
    33. Federal Financial Assistance (Section 504)
    34. Federally Assisted Housing
    35. Foster Adult
    36. Fraud
    37. Income Limit
    38. Income-Targeting
    39. From 20 U.S.C. 1001:
    40. (a) Definition of institution of higher education for purposes…
    41. (5) Certification
    42. (6) Loss of eligibility
    43. (1) Principal criteria
    44. (c) Postsecondary vocational institution
    45. Live-in Aide
    46. Market Rent
    47. Parents
    48. (Handicapped person)[1]
    49. Pet Deposit
    50. Physical Disability
    51. (Project Rental
    52. PRAC Operating Rent See Operating Rent (PRAC).
    53. Screening
    54. Stalking
    55. Student
    56. Tenant Consultation
    57. Tenant Rent
    58. Appendix
    59. U.S. Department of Housing and Urban Development Office of Fai…
    60. Multifamily Housing
    61. 3b. Targeted Marketing Activity
    62. 4b. Proposed Marketing Activities: Community Contacts
    63. 5a. Fair Housing Poster
    64. 5b. Affirmative Fair Housing Marketing Plan (AFHM Plan)
    65. 5c. Project Site Sign
    66. 6. Evaluation of Marketing Activities
    67. 7a. Marketing Staff
    68. 7b. Staff Training and Assessment: AFHM Plan
    69. 7c. Tenant Selection Training/Staff
    70. Please Select Yes or No
    71. 7d. Staff Instruction/Training:
    72. 9. Review and Update
    73. Title & Name of Company
    74. INSTRUCTIONS
    75. Part 1- Applicant/Respondent and Project Identification.
    76. Part 2-Type of AFHMP
    77. Part 3-Demographics and Marketing Area.
    78. Part 5- Availability of the Fair Housing Poster, AFHMP, and Pr…
    79. Part 4 - Marketing Program and Residency Preference (if any).
    80. Part 6 -Evaluation of Marketing Activities.
    81. Part 7-Marketing Staff and Training.
    82. Part 8-Additional Considerations.
    83. Part 9-Review and Update.
    84. Notification of Intent to Begin Marketing for Initial
    85. Appendix 2-A
    86. CHAPTER 5: SECONDARY VERIFICATION PROCEDURES
    87. Background
    88. Initiating Secondary Verification
    89. Obtaining Secondary Verification
    90. Attachments
    91. Completing the Document Verification Request
    92. Completing the Document Verification Request Supplement
    93. Mailing Document Verification Requests
    94. USCIS Office Addresses
    95. Appendix 3: Acceptable Forms of Verification
    96. Appendix 3: Acceptable Forms of Verification
    97. Appendix 3: Acceptable Forms of Verification
    98. Appendix 3: Acceptable Forms of Verification
    99. Appendix 3: Acceptable Forms of Verification
    100. Appendix 3: Acceptable Forms of Verification
    101. Appendix 3: Acceptable Forms of Verification
    102. Appendix 3: Acceptable Forms of Verification
    103. Appendix 3: Acceptable Forms of Verification
    104. Appendix 3: Acceptable Forms of Verification
    105. Appendix 3: Acceptable Forms of Verification
    106. Appendix 3: Acceptable Forms of Verification
    107. Appendix 3: Acceptable Forms of Verification
    108. Appendix 3: Acceptable Forms of Verification
    109. Appendix 3: Acceptable Forms of Verification
    110. Appendix 3: Acceptable Forms of Verification
    111. Appendix 3: Acceptable Forms of Verification
    112. Appendix 3: Acceptable Forms of Verification
    113. Appendix 3: Acceptable Forms of Verification
    114. Appendix 3: Acceptable Forms of Verification
    115. Appendix 3: Acceptable Forms of Verification
    116. Appendix 3: Acceptable Forms of Verification
    117. `17. Removal of Subsidy:`
    118. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
    119. WITNESSETH
    120. NOW THEREFORE,
    121. 25. Removal of Subsidy:
    122. `202 PRAC LEASE`
  9. Applying the Model Lease for Subsidized Programs to Individual…
  10. Applying the Model Leases for Section 202 PRAC and Section 811…
  11. Sample Move-In/Move-Out Inspection Form
  12. Memorandum February 5, 2002: Fact Sheets for Project-Based Ass…

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