E. Procedures When Pet Rules Are Violated

1. If a property owner determines on the basis of clear evidence, supported by written statements, that a pet owner has violated a pet rule, the property owner may serve a written notice of a pet rule violation to the pet owner.

2. The notice must contain:

   • a. The pet rule(s) alleged to be violated;

   • b. A brief factual statement of how the pet violation was determined;

   • c. A statement that the pet owner has 10 days from the effective date of service of the notice to correct the alleged violation, or to make a written request for a meeting to discuss it;

   • d. A statement that the pet owner is entitled to be accompanied by another person of his/her choice at the meeting; and

   • e. A statement that the pet owner’s failure to correct the violation, request a meeting, or appear at a requested meeting may result in initiation of procedures to terminate the pet owner’s tenancy.

3. Meeting with the tenant.

   • a. If the pet owner makes a timely request for a meeting to discuss an alleged pet rule violation, a property owner must establish a mutually agreeable time and place for the meeting.

   • b. The meeting must take place no later than 15 days from the effective date of the notice, unless the property owner agrees to a later date. As a result of the meeting, the property owner may give the pet owner additional time to correct the violation.

4. Notice of pet removal. A property owner may issue a notice for the removal of the pet if:

   • a. The pet owner and property owner are unable to resolve the pet rule violation at the meeting; or

   • b. It is determined that the pet owner has failed to correct the pet rule violation.

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• 5. Initiation of procedures to terminate a pet owner s tenancy .

  • a. The owner must not initiate procedures to terminate a pet owner’s tenancy based on a pet rule violation, unless:

    • (1) The pet owner has failed to remove the pet or correct a pet rule violation within the applicable time period; and

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• (2) The pet rule violation is sufficient to begin procedures to terminate the pet owner’s tenancy under the terms of the lease and applicable regulations.

• b. The property owner may initiate procedures at any time in accordance with the provision of applicable state or local laws. If the state or local provisions conflict with the 10 days that the pet owner is given to correct the violation (see subparagraph E.2.c above), then the timeframe that is most beneficial to the pet owner must be followed.