Stanton Municipal Code Ch. 2.20 Director of Finance

The city manager shall appoint a director of finance. Upon appointment of the director, the level of compensation, severance and other miscellaneous benefits shall be established by contract between the director and the city manager.

(Ord. 641 § 1, 1986; Ord. 761 § 2, 1994)

The city council may appoint the director of finance as the city treasurer.

(Ord. 641 § 2, 1986)

The director of finance is the accounting officer of the city and shall maintain records readily reflecting the financial condition of the city.

(Prior code § 2.16.030)

At the end of each fiscal year he shall prepare and present to the legislative body a summary statement of receipts and disbursements by departments and funds, including opening and closing fund balances in the treasury.

(Prior code § 2.16.040)

The director of finance shall cause the financial statement to be published once in a newspaper of general circulation, printed and published in the city. If there is no such newspaper, he shall cause copies of the statement to be posted in three public places in the city designated by ordinance as the places for posting public notices.

(Prior code § 2.16.050)

The statement shall be printed or posted not later than one hundred twenty days after the close of the fiscal year for which the report is compiled.

(Prior code § 2.16.060)

In addition to such other duties as may be required by law or assigned by the city manager, the director of finance shall:

A. Formulate and recommend to the city manager policies and procedures on accounting, auditing, budgeting, the preparation and payment of payrolls, tax matters when directed by the city manager, billing, the drawing of warrants for payment of proper and approved claims against the city, and other financial matters; administer such policies and procedures when they are approved by the city manager;

B. Prescribe, subject to the approval of the city manager, the form in which the budget is to be presented for adoption;

C. Prepare and maintain the cost accounting books of the city, records reflecting the unencumbered balances, and such other records as may be appropriate for the fulfillment of his function;

D. Prepare all financial statements and reports for the city, and in particular:

1. Render annual and monthly reports to the city manager, reflecting revenues and expenditures of the several departments,

2. Render a current monthly statement to the city manager, reflecting unencumbered balances for all accounts administered by the city manager or departments coming under his control;

E. Review the proposed annual budgets of all offices and departments of the city and consolidate them into the proposed annual city budget for presentation to the council by the city manager;

F. Establish procedures for the operation of the city's insurance program, have custody of all insurance policies, and keep the city manager advised as to the status and expiration dates of all policies;

G. Be responsible for the maintenance of an inventory of all property, equipment, and supplies owned by the city;

H. Audit all demands on the city, and pre-audit accounts when necessary or when requested by the city manager or his appointed officer;

I. Prescribe procedures for accounting and billing in all departments;

J. Interpret the intent of budget appropriations, and upon request of the city manager, or his appointed officer advise as to the propriety of any proposed charge;

K. Prescribe, subject to the approval of the city manager the methods and procedures to be followed to maintain uniform purchasing practices for the city;

L. Have the powers and duties of city auditor;

M. Before approving any demand, determine that Section 3107 of the Government Code has been complied with, if the section is applicable.

(Prior code § 2.16.080; amended during 1980 recodification)

It is the specific duty and responsibility of the administrative services director, as finance director so serving in the aforesaid capacity, to comply with the investment objectives set forth in this Section 2.20.090, when investing, reinvesting, purchasing, acquiring, exchanging, selling, and managing public funds. The primary objective as a trustee shall be to safeguard the principal of the funds under its control. The secondary objective shall be to meet the liquidity needs of the city. The third objective shall be to achieve a return on the funds under its control.

(Prior code § 2.16.100; Ord. 777 § 1, 1996)