Redwood City Municipal Code § 2.23 Meetings of Planning Commission

Every person who is appointed to an office or position in the service of the City must, before entering upon the duties of his office or position, take and subscribe the oath prescribed by section 3 of article XX of the State Constitution.

(Ord. No. 606, § 1)

Each oath required by the preceding Section shall be taken, executed and signed before an official authorized by law to administer oaths and the jurat of such officer shall be affixed to the oath so subscribed under the official seal of such officer.

(Ord. No. 606, § 3)

It shall be the duty of each appointing power to require each officer or employee to execute and sign the oath as required by Section 2.1 of this Article. The oaths required hereby to be executed by officers and employees of the City shall be filed with the City Clerk.

(Ord. No. 606, § 4)

Whenever an appointing authority determines that an officer or employee subject to his direction swore falsely in or has violated the oath required by Section 2.1 of this Article he must discharge such person.

(Ord. No. 606, § 5)

The following officials or employees of the City shall, before entering upon their duties, deposit with the City Clerk surety bonds in favor of the City conditioned for the proper handling of the public funds of the City and for the faithful performance of the duties of their respective offices or positions in the following amounts:

A. City Treasurer in the sum of seventy-five thousand dollars ($75,000.00);

B. City Manager in the sum of two thousand five hundred dollars ($2,500.00);

C. City Collector in the sum of twenty-five thousand dollars ($25,000.00);

D. Superintendent of Streets in the sum of five thousand dollars ($5,000.00);

E. City Clerk in the sum of two thousand five hundred dollars ($2,500.00);

F. Chief of Police in the sum of two thousand five hundred dollars ($2,500.00);

G. All clerks or assistants in the City Hall handling the funds of the City in the sum of two thousand five hundred dollars ($2,500.00) each;

H. Inspector (building, plumbing and electrical) in the sum of one thousand dollars ($1,000.00).

(Ord. No. 302, § 1)

Charter reference—Official bonds, § 24.

All bonds required by the preceding section shall be approved by the Council and filed in the office of the City Clerk, with the exception of the bond of the City Clerk, which shall be filed with the Mayor.

(Ord. No. 302, § 1)

If one person holds more than one of the positions enumerated in Section 2.5 of this Article for which a bond is required, he shall give the largest bond of such two (2) or more positions, which bond shall be conditioned upon the faithful performance of the duties of all such offices or positions held by him.

(Ord. No. 302, § 2)

The premium on the bonds required by Section 2.5 of this Article shall be paid by the City.

(Ord. No. 302, § 3)

Except as provided in Sections 2.10 and 2.11 of this Article City administrative offices shall be open for the transaction of business during the hours of nine o'clock (9:00) A.M. to four o'clock (4:00) P.M. every day except Saturdays, Sundays and holidays.

(Ord. No. 689, § 1; Ord. No. 1757, § 1, 6-26-1978)

The office of the City Assessor in the judgment and discretion of the assessor may be kept open during the hours of eight o'clock (8:00) A.M. to twelve o'clock (12:00) noon on any Saturday when the proper conduct of his office so requires.

(Ord. No. 689, § 2; Ord. No. 760)

The office of the City Collector may be open for the transaction of business during the hours of eight o'clock (8:00) A.M. to twelve o'clock (12:00) noon on any Saturday which in the judgment and discretion of the City Collector is necessary for the proper conduct of the business of that office.

(Ord. No. 689, § 3; Ord. No. 760)

Pursuant to the provisions of section 22 of the Charter, the offices of the City Treasurer, City Collector, City Assessor, and City Auditor are hereby consolidated. The person holding the position designated Director of Finance shall exercise and perform all powers, functions, and duties of the offices of treasurer, collector, assessor, and auditor as are prescribed by sections 34, 36, 35, and 33, respectively, of the Charter, or as are otherwise prescribed by the Charter or any ordinance or resolution, in the same manner as if such offices were not consolidated. Wherever in this Code, or any ordinance, resolution, or other order or directive reference is made to any of the offices consolidated herein, such reference shall be deemed to mean the person holding the position of Director of Finance, to the extent such reference pertains to the powers, functions, and duties exercised or performed by the office so referenced.

(Ord. No. 1060, § 1; Ord. No. 1444, § 1, 2-2-70; Ord. No. 1690, § 1, 1-10-77)

Editor's note— Section 2.12.1, relative to consolidation of the office of City Assessor and City Auditor, was repealed by Ord. No. 1690, § 2, adopted Jan. 10, 1977. Said Section was derived from Ord. No. 1480, § 1, adopted Feb. 1, 1971.

Editor's note— Ord. No. 1480, § 2, adopted Feb. 1, 1971, repealed former § 2.12.2, derived from Ord. No. 1252, § 2, pertaining to the consideration of the offices of City Engineer and Superintendent of the Public Services Department.

Neither the City Manager, City Attorney, City Engineer nor any other City officer or employee, except members of the City Council as an ex officio member and technical advisor of any commission or committee, unless otherwise provided by the Charter, shall have the right to vote in the deliberations of any such commission or committee.

(Ord. No. 542, § 1)

Charter reference— Provisions as to vote of officers of City, § 26(n).

Whenever any officer or employee of the City, other than a member of the City Council, is required to travel outside or within the City in performance of his official duties, he shall be allowed and paid, in addition to his salary or compensation and other allowable expenses, the transportation expenses provided for in Section 2.15.

(Ord. No. 960, § 1; Ord. No. 1575, § 1, 8-13-73)

Transportation expenses shall be allowed as follows:

A. Actual costs to and from destination shall be allowed, but shall not exceed a maximum computed at twenty cents ($0.20) per mile for miles traveled both within and outside the City by carrier service, including a privately owned conveyance; provided, however, that for travel to and from destination in excess of three hundred (300) miles said maximum shall not exceed actual air coach fare when such fare is less than the amount computed at the aforesaid rates. Notwithstanding the foregoing, should the Internal Revenue Service of the United States Department of the Treasury specify, as an automobile expense business deduction for federal income tax purposes, a standard mileage rate higher than the above mileage rate, said higher rate shall be allowed and substituted for said above rate; provided, further, that if a mileage rate for reimbursement of transportation expenses be specified in any memorandum of understanding or memorandum of agreement approved by the Council for any employee organization of the City, the rate specified in such memorandum shall govern reimbursement for transportation expenses incurred by any employee subject to or governed by the provisions of such memorandum. For the purposes of this subsection, the actual cost for miles actually traveled by privately owned conveyance, including costs of fuel, maintenance, repairs, insurance and depreciation shall be deemed equal to the maximum allowance provided for in this subsection.

B. Any employee of the City who is required to keep available a privately owned vehicle for use in traveling on City business during working days as a condition of employment shall be allowed, as determined by the City Manager, an amount equal to estimated actual costs (including cost of fuel, maintenance, repairs, insurance and depreciation) of such business use.

(Ord. No. 960, § 2; Ord. No. 1266, § 1; Ord. No. 1575, § 2, 8-13-73; Ord. No. 1699, § 1, 3-14-77; Ord. No. 1791, § 1, 7-16-79; Ord. No. 1829, § 1, 11-3-80)

For purposes of subsection B of Section 2.15, an employee who is required to keep an automobile available is one who is so designated by the City Manager, who shall require proof of insurance covering the claimant's liability arising out of the ownership, maintenance or use of the motor vehicle used by the claimant, with coverage limits at least equal to the financial responsibility requirements specified in section 16059 of the Vehicle Code of the State of California. Claims under subsection B of Section 2.15 shall not be submitted more than once in any month.

(Ord. No. 960, § 3; Ord. No. 1266, § 2; Ord. No. 1331, § 1)

Before any transportation expenses are allowed or paid under this Article, the claimant shall file a claim therefor on such forms as may be specified by the City Auditor. The claim shall be approved by the head of the office or department employing the claimant and there shall be attached thereto receipts for any expense item, other than private automobile expenses, which exceeds ten dollars ($10.00).

(Ord. No. 960, § 4)

The provisions of this Article shall not be construed to preclude reimbursement for expenses incurred by officers and employees of the City in the performance of their official duties when such expenses are other than, or in addition to, expenses based upon mileage transportation costs.

(Ord. No. 960, § 5)

The City Council declares that it desires that the City be qualified to receive aid from the State under the provisions of section 13522, chapter 1 of title 4, part 4, of the California Penal Code.

Pursuant to section 13510(c) of the California Penal Code, the City, while receiving aid from the State pursuant to the aforesaid chapter 1 of title 4, part 4, will adhere to standards for recruitment and training established by the California Commission on Peace Officer Standards and Training.

Pursuant to section 13512 of the California Penal Code, the commission and its representatives may make such inquiries as deemed appropriate by the commission to ascertain that the City's peace officer and public safety dispatcher personnel adhere to those standards for selection and training established by the commission on peace officer standards and training.

(Ord. No. 978, §§ 1, 2; Ord. No. 1975, § 1, 8-8-1988)

A. Regular meetings of the Council shall be held on the first, second, and fourth Monday of each month, except when such Monday is a holiday as defined by the personnel rules and regulations of the City (excluding the provisions for administrative holidays).

B. Regular meetings of the Council shall be held at six o'clock (6:00) P.M in the City Council Chambers, City Hall, 1017 Middlefield Road, Redwood City, California.

C. All Council meetings shall be open to the public except for permitted executive sessions.

(Ord. No. 1075, § 1; Ord. No. 1270, § 1; Ord. No. 1300, § 1; Ord. No. 1548, § 1, 9-18-1972; Ord. No. 1602, § 1, 6-10-1974; Ord. No. 1758, § 1, 6-26-1978; Ord. No. 1799, § 1, 9-17-1979; Ord. No. 2126, § 1, 7-14-1997; Ord. No. 2205 § 1, 12-4-2000; Ord. No. 2496, § 5, 5-10-21)

State Law reference— Council meetings, Gov. C., §§ 54950-54957.

The Council may adjourn any regular, adjourned regular, special or adjourned special meeting to a time and place specified in the order of adjournment. Less than a quorum may so adjourn from time to time. If all members are absent from any regular or adjourned regular meeting, the City Clerk or Deputy City Clerk may declare and order the meeting adjourned to a stated time and place. When a regular or adjourned regular meeting is adjourned as provided in this Section, the resulting meeting is a regular meeting for all purposes. When an order of adjournment of any meeting fails to state the hour or place at which the adjourned meeting is to be held, it shall be held at the hour and place specified for regular meetings by the preceding section.

Any hearing being held or noticed or ordered to be held by the Council at any meeting may, by order or notice of continuance, be continued or recontinued to any subsequent meeting of the Council in the same manner and to the same extent as set forth in this Section for the adjournment of meetings; provided that if the hearing is continued to a time less than twenty-four (24) hours after the time specified in the order or notice of hearing, a copy of the order or notice of continuance of hearing shall be posted immediately following the meeting at which the order or notice of continuance was adopted.

(Ord. No. 926, § 2; Ord. No. 1220, § 1)

State Law reference— Adjourned meetings, Gov. C., § 54955.

A special meeting may be called at any time by the Mayor, or by a majority of the members of the Council. On such call the City Clerk shall issue written notice thereof which shall be delivered personally, or by mail, to each member of the Council, the City Manager, the City Attorney, and to each newspaper of general circulation, radio or television station which has filed with the City Clerk a written request for such notice. Such notice must be delivered personally or by mail at least twenty-four (24) hours before the time of the meeting as specified in the notice. The notice shall specify the time and place of the special meeting and the business to be transacted. No other business shall be considered at such meetings by the Council. Such written notice may be dispensed with as to any member who at, or prior to, the time the meeting convenes, files with the City Clerk or Mayor a written waiver of notice. Such waiver may be given by telegram. Written notice may also be dispensed with as to any member who is actually present at the meeting at the time it convenes.

(Ord. No. 926, § 3)

State Law reference— Special meetings, Gov. C., § 54956.

Unless notice is otherwise provided, regular meetings of the Planning Commission of the City of Redwood City shall be held at City Hall, 1017 Middlefield Road, Redwood City, on the days and at the hour designated by the Planning Commission by resolution adopted by such body and all such meetings shall be open to the public. Any meetings of the Planning Commission may be cancelled in advance by order of the Commission entered upon the minutes thereof. If the meeting is so cancelled, the secretary of the Planning Commission shall forward written notice thereof to each member of the Commission and to such other persons that request such notice and have filed their names and addresses with the secretary of the Planning Commission, unless such notice is waived in writing or unless the member in question is present at the meeting. Failure of any Commission member or any other person to receive notice of cancellation or of a change of meeting location shall not invalidate or otherwise affect the action of the Commission in cancelling the meeting. The provisions of Sections 2.21 and 2.22 of this Article relative to adjourned and special meetings of the Council shall be applicable to and shall govern the Planning Commission with the following modifications: the term "Commission" shall be substituted for the term "Council"; the term "chairman of the Planning Commission" shall be substituted for the term "Mayor"; the term "secretary of the Planning Commission" shall be substituted for the term "City Clerk"; and the term "Planning Director" shall be substituted for the term "Deputy City Clerk".

(Ord. No. 926, § 4; Ord. No. 1548, § 2, 9-18-1972; Ord. No. 1602, § 2, 2-10-1974; Ord. No. 2284, § 1, 7-25-05)

A. Pursuant to the provisions of section 59 of the Charter of the City, the City Manager and City Treasurer are hereby designated and authorized as the proper City officers to issue and sign all warrants and checks including checks, warrants and orders for payment of bond interest and redemption for outstanding bonds of Parking District No. 1. All such warrants and checks withdrawing City funds on deposit in the City treasury or on deposit in any banking institution, whether such funds be in active or inactive accounts, shall be issued and signed by both the City Manager and the City Treasurer.

B. Notwithstanding the provisions of subsection A above, the Assistant City Manager is hereby designated and authorized to issue and sign all warrants and checks of the City on behalf of the City Manager in the absence or disability of the City Manager, and the Deputy City Treasurer is hereby designated and authorized to issue and sign all warrants and checks of the City on behalf of the City Treasurer in the absence or disability of the City Treasurer.

C. The signatures of the City officers authorized to issue and sign warrants and checks of the City as designated herein may be affixed or imposed upon such warrants or checks by facsimile signature check writing machine. Any and all banking institutions which have been furnished a copy of such facsimile signature and which have on deposit funds of the City are hereby authorized to honor any and all checks and warrants bearing the facsimile signature imposed by such machine as such facsimile signature is set forth on the copy thereof on file with such bank.

(Ord. No. 1123, § 1)

The City Collector is hereby authorized to assign for collection all indebtedness due to the City when, after due diligence on the part of the City Collector, it appears that the indebtedness will remain unpaid unless special proceedings are instituted to enforce payment.

No assignment for collection shall be made except to persons or firms licensed by the State of California Department of Professional and Vocational Standards pursuant to the provisions of section 6850, et seq., of the Business and Professions Code.

(Ord. No. 1125, § 1)

Pursuant to Section 59 of the Charter of the City, a biweekly period is hereby prescribed for the allowance and payment of warrants for salaries of officers and employees. Such biweekly pay period shall be that interval of time during which officers and employees perform services on behalf of the City for which they are later compensated.

(Ord. No. 1652, § 1, 10-6-75; Ord. No. 1659, §§ 1, 2, 1-5-76; Ord. No. 1781, § 1, 5-21-79)

Whenever a member of the City Council is required to travel from the City to a destination outside the City in the performance of his official duties, prior to departure of such member approval of the Council for such travel shall be required when any one or more of the following circumstances exist:

A. The destination is outside the State;

B. The destination is in excess of seventy-five (75) miles from the City;

C. The purpose for which travel is required necessitates the use of overnight living accommodations.

Council approval, when granted, shall be deemed to include approval of advance for, or reimbursement of, expenses under Section 2.27.2.

(Ord. No. 1348, § 1; Ord. No. 1404, § 1, 5-26-69)

Notwithstanding the provisions of Section 2.27, whenever a member of the City Council is required to travel from the City to a destination outside the City in the performance of his official duties, prior to departure of such member approval of the Council for such travel and advance for, or reimbursement of expenses under Section 2.27.2 shall not be required when any one or more of the following circumstances exist:

A. The destination is seventy-five (75) miles or less from the City;

B. Funds for expenses relating to the purpose for which travel is required have been appropriated in the current annual budget;

C. Prior to departure of such member, approval of the Council is required under Section 2.27 and extraordinary or unusual circumstances exist which make such approval impractical or extremely difficult to obtain; provided, however, that under such circumstances, prior to departure of such member, approval of the Mayor shall be required, and upon return from the destination requiring such travel the Council may approve reimbursement of expenses under Section 2.27.2 hereof.

(Ord. No. 1348, § 1)

Advance for, or reimbursement of expenses of a member of the Council necessarily and properly to be incurred or incurred in the performance of official duties shall be allowed as follows:

A. Actual transportation expenses to and from destination shall be allowed, but shall not exceed a maximum computed at twenty cents ($0.20) per mile for miles actually travelled outside the City by carrier service or any privately owned conveyance; provided, however, that air travel to and from destination in excess of three hundred (300) miles said maximum shall not, exceed actual air coach fare when such fare is less than the amount computed at the aforementioned rate. Notwithstanding the foregoing, should the Internal Revenue Service of the United States Department of the Treasury specify, as an automobile expense business deduction for federal income tax purposes, a standard mileage rate higher than the above mileage rate, said higher rate shall be allowed and substituted for said above rate.

B. All other customary, reasonable and necessary expenses shall be reimbursed at the actual cost therefor.

(Ord. No. 1348, § 1; Ord. No. 1404, § 2, 5-26-69; Ord. No. 1575, § 3, 8-13-73; Ord. No. 1579, § 1, 9-17-73; Ord. No. 1699, § 2, 3-14-77; Ord. No. 1712, § 1, 7-18-77; Ord. No. 1829, § 2, 11-3-80; Ord. No. 1832, § 1, 11-24-80)

Whenever a member of the City Council desires to attend a function of a civic body, group, or organization within the City, and further desires advance for or reimbursement of actual expenses, excluding transportation, necessarily and properly to be incurred or incurred in such attendance, prior to such attendance approval of the Council shall be required.

(Ord. No. 1348, § 1)

Requests for an advance or reimbursement of expenses under Section 2.27.2 or Section 2.27.3 shall be made upon such forms as may be specified by the City Auditor. Said requests shall be submitted to the City Manager in duplicate, one copy of which shall be kept by the City as a permanent record and the other copy shall be returned to the payee together with the City's warrant issued pursuant to said request. A copy of each such request produced by a suitable copying process shall be delivered to each member of the Council prior to submission thereof to the Council for approval.

(Ord. No. 1348, § 1)

Each item of expense for which request for advance or reimbursement is made under Section 2.27.4 shall be reported by receipt, voucher, or other appropriate document within thirty (30) days of the date upon which such expense was incurred; provided, however, that any expense item less than ten dollars ($10.00) need not be so supported; and, provided, further, that such receipt, voucher or other appropriate document shall be required in accounting for transportation expenses (excluding transportation by private conveyance) irrespective of the amount of such expense.

(Ord. No. 1348, § 1; Ord. No. 1404, § 3, 5-26-69; Ord. No. 1579, § 2, 9-17-73; Memo 3-11-94)

A. Pursuant to the provisions of Elections Code Sections 1301 and 10403.5, made applicable by Section 4 of the Charter of the City of Redwood City, this Council does hereby require and order that general municipal elections of the City of Redwood City shall be held in said City on the same day as statewide general elections as specified in Section 1200 of the Elections Code, to wit: the first Tuesday after the first Monday in November of each even-numbered year, commencing with said election in November, 2018, and continuing thereafter so long as this Section shall remain in effect.

B. This Council hereby finds and determines that, as a result of the adoption of the ordinance from which this section is derived, no term of office of any elective officer of this City shall be increased or decreased by more than twelve (12) months.

(Ord. No. 2078, §§ 1, 2, 4-11-94; Ord. No. 2433, § 3, 3-13-17)

Editor's note— Ord. No. 2078, §§ 1, 2, adopted April 11, 1994, was not specifically amendatory. At the editor's discretion, those provisions have been included as § 2.27.6.

A. Declaration of Purpose. The City Council hereby declares that the change of method of electing members of this Council hereby enacted is being made in furtherance of the California Voting Rights Act of 2001.

B. City Council Districts Established through Redistricting. Seven (7) City Council districts are hereby established in the City of Redwood City. The boundaries and identifying number of each district shall be as described on the Council District Map as attached hereto as Exhibit "A" shown below.

C. Election of Members of the City Council by District.

1. Following the effective date of the ordinance from which this Section is derived and upon the commencement of "by district" elections in the order established in Section 2.D of this Code, members of the City Council shall be elected "by district" as defined in California Government Code Section 34871 or any successor statute. Any candidate for City Council must have been a resident and elector of the district in which he or she seeks election for at least thirty (30) days before the time he or she files nominating papers or equivalent declaration of candidacy for such office, or such person's appointment to fill a vacancy therein. No term of any member of the City Council that commenced prior to the effective date of this Section shall be affected by the adoption of this Section.

2. Registered voters signing nomination papers or voting for a member of the City Council shall be residents of the geographical area making up the district from which the member is to be elected.

3. The terms of the office of each member elected to the City Council shall remain four (4) years.

D. Commencement of District Elections with Newly Established Districts through Redistricting. Commencing on the general municipal election in 2022 and every four (4) years thereafter, the voters in districts 2, 5, and 6 shall elect members of the City Council by district for full four-year terms. At the general municipal election in 2024 and every four (4) years thereafter, the voters in districts 1, 3, 4, and 7 shall elect members of the City Council by district for full four-year terms.

The term of office of any Council member who has been elected and whose term of office has not expired shall not be affected by any change in the boundaries of the district from which he or she was elected.

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(Ord. No. 2463, § 1, Exh. A, 5-20-19; Ord. No. 2506, § 1, 2-28-22)

At least ten (10) days prior to the public hearing on the budget, the Deputy Treasurer shall publish a notice of the public hearing on the budget on the City of Redwood City's Public Notices webpage.

At least ten (10) days prior to the public hearing on the budget, the Deputy Treasurer shall post a notice of public hearing on the budget at City Hall and at all branches of the Redwood City Library, consistent with the posting of regular and special agendas of meetings of the City Council.

(Ord. No. 2457, §§ 2, 3, 2-11-19)