Chapter 2.20 — FINANCE

• A. Time and Place of Filing—Forms for Filing. On or before the tenth day of June of each year, the mayor, city clerk, city assessor, city treasurer, chief of police, chief of fire department, superintendent of streets, sewer inspector and other such officers as the city council may require, shall make an estimate of the financial needs of the respective departments for the coming fiscal year and shall file such estimate with the administrative officer on forms supplied by the administrative officer as set forth in subsection D of this section.

• B. Contents of Mayor's Estimate. The estimate filed by the mayor shall cover all contemplated expenditures of the legislative department of the city government and, so far as possible, shall include expenditures for any proposed improvements, special assessments and bond issues not under the head of maintenance. All additions, betterments and improvements in any department must be included in the mayor's budget and, when so included, it is understood to carry his or her recommendation and endorsement.

• C. Estimate Sheet to Be Supplied by Administrative Officer—Information to Be Shown. The administrative officer shall prepare on or before the first Monday in June in each year and hand to the head of each city department, an estimate sheet, which shall contain the names of accounts as set forth in the annual report of the administrative officer to the State Controller, together with the provisions for all funds carried on the books of the city, and shall provide and show the expenditures for the last 2 fiscal years in detail, the amount of the budget for the current fiscal year in detail and the expenditures for the first 9 months of the current fiscal year in detail.

• D. Forms Supplied by Administrative Officer. Heads of all departments shall prepare their estimates on the forms supplied by the administrative officer, and it is their duty to procure such forms from the administrative officer and return the same to the administrative officer's office not later than the tenth day of June of each year.

• (Code 1954 §§ 2.29—2.32)

• A. Time of Distribution to City Councilmembers. The administrative officer shall prepare from the estimate sheets received from the mayor and heads of departments, a preliminary consolidated municipal budget, a copy of which shall be placed in the hands of each member of the city council not later than the fifteenth day of June of each year.

• B. Review by City Council—Time of Filing in City Clerk's Office. The preliminary consolidated municipal budget shall be reviewed by the city council within one week after receipt from the administrative officer and shall be complete and on file in the city clerk's office not later than the day following the first regular council meeting in July of each year.

• C. Notice of Public Hearing. The city clerk shall then give notice within one week following the filing of the budget in his or her office as provided by the preceding subsection in a newspaper that a public hearing will be held on the preliminary consolidated municipal

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City of Oroville, CA

OROVILLE CODE

§ 2.20.020

§ 2.20.040

budget, the publication thereof to be substantially in the following form and to be published once in a newspaper of general circulation published in the city:

NOTICE OF BUDGET HEARING, CITY OF OROVILLE

Notice is hereby given that a hearing on the preliminary consolidated municipal budget of the City of Oroville for the ensuing fiscal year, which is now being considered by the City Council, will be held on the second Monday of July at 8 o'clock in the Council Chambers of the City Hall, at which time any and all persons may appear and be heard respecting the same. Copies of the preliminary consolidated municipal budget may be inspected at the office of the CITY CLERK.

Dated: ___________ 20______

_________________________ City Clerk

• D. Time of Hearing—Adoption. The hearing shall be held within one week after notice is published as provided by the preceding subsection. The city council shall then hear any protests or objections to the proposed expenditures and any explanation regarding same from the city officials. After further consideration of the preliminary consolidated budget the city council shall meet within one week after the hearing is held to finally prepare and adopt the budget for the ensuing fiscal year.

• (Code 1954 §§ 2.33— 2.36)

• A. Created. A fund is hereby created for capital outlays pursuant to the provisions of Section 53730 et seq. of the Government Code, and taxes or assessments may be levied and collected for the creation and accumulation of funds therefor. All or part of the fund may be shown in the budget as reserves for future expenditures in subsequent years and when so shown shall be identified as to purpose, but need not be itemized.

• B. Limitation on Taxation to Raise Money for Fund. Taxes may be levied upon the taxable property in the city for the raising of money for the fund created in this section, but no levy so made shall exceed the limitation imposed by the Charter of the city upon the right of the city to impose taxes without the assent of two-thirds of the qualified electors of the city voting at any general or special election at which such proposition may be submitted.

• (Code 1954 § 2.38; Ord. 1094 § 2)

• A. Created. To comply with the provisions of the Streets and Highways Code, Sections180 to 207, there is hereby created in the city treasury a special fund to be known as the special gas tax street improvement fund.

• B. Money Received From State Under Provisions of Streets and Highways Code to be Paid Into Fund. All money received by the city from the state, under the provisions of the Streets and Highways Code, for the acquisition of real property or interests therein for, or the construction, maintenance or improvement of, streets or highways other than state highways shall be paid into the fund created in the preceding section.

• C. Disbursement of Fund. All money in the fund created in subsection A of this section shall

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City of Oroville, CA

ADMINISTRATION AND PERSONNEL

§ 2.20.040

§ 2.20.050

be expended exclusively for the purposes authorized by Article 5, Chapter 1, Division 1, of the Streets and Highways Code and shall be subject to all of the provisions therein. (Code 1954 §§ 2.39—2.41)

• A. Created. A revolving fund is hereby created for the use of the office of the city clerk to be known and designated as the petty cash fund.

• B. Amount—Use—Procedure on Disbursement. The petty cash fund shall be carried in the amount of $500.00, and the city clerk may make payments from the fund for any routine cash expenditures required by any department of the city not to exceed the sum of $30.00. Such payments shall be made only when the proper voucher or bill sought to be paid is filed with the city clerk by the duly authorized representative of the department seeking payment thereof.

• C. Administrative Officer to Account for All Disbursements—Procedure on Contested Items—Reimbursement of Fund. At the end of each month, the administrative officer shall prepare and file with the city council a claim in the regular manner provided for by the Charter of the city and, by law, shall show in itemized detail all payments made out of the petty cash fund during the preceding month, and to which original bills or vouchers shall be attached. Upon approval thereof, the same shall be repaid into the petty cash fund by warrant executed to the administrative officer as provided in the Charter. In case any item thereof should be contested or rejected, then the balance of the approved item shall be a charge against the officer upon whose request such rejected claim was paid by the administrative officer. Such officer shall forthwith reimburse the petty cash fund the amount thereof.

• D. Responsibility of Employees for Disbursement Vouchers. All claims for items paid out of the petty cash fund shall be segregated by the administrative officer to show the department or employee on which account such expenditure was made, and such department, officer or employee shall be responsible for the validity and accuracy of any vouchers filed with the administrative officer for payment out of the fund.

• (Code 1954 §§ 2.42—2.45)

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City of Oroville, CA

ADMINISTRATION AND PERSONNEL

§ 2.24.010

§ 2.24.030