La Palma Municipal Code Art. XII Electronic Signatures

This section is intended to enable the City to use electronic signatures and digital signatures to the fullest extent allowed by law, and does not limit the City's ability to use electronic signatures and digital signatures in any way. All use of electronic signatures and digital signatures by the City shall be in accordance with City administrative policies and procedures, as may be designated and amended from time to time by the City Manager or designee.

(Ord. No. 2020-05, § 1, 12-8-2020)

The following definitions apply to this section:

Digital signature has the same meaning as in Section 16.5 of the California Government Code.

Electronic signature has the same meaning as in Section 1633.2 of the California Civil Code.

Transaction has the same meaning as in Section 1633.2 of the California Civil Code.

UETA means the Uniform Electronic Transactions Act, commencing at Section 1633.1 of the California Civil Code.

(Ord. No. 2020-05, § 1, 12-8-2020)

(a) In any transaction with the City, in which the parties have agreed to conduct the transaction by electronic means, the City may use and accept an electronic signature, if the electronic signature complies with the UETA.

(b) In any written communication with the City, in which a signature is used or required, the City may use or accept a digital signature, if the digital signature complies with Section 16.5 of the California Government Code.

(c) The City Manager or designee shall determine the documents for which the City may use and accept electronic signatures or digital signatures.

(Ord. No. 2020-05, § 1, 12-8-2020)

The City Manager or designee shall determine acceptable technologies and vendors under which this section to ensure the security and integrity of any data and signatures. In determining which technologies and vendors are acceptable for digital signatures, the City Manager or designee shall comply with all applicable regulations, including but not limited to ensuring that the level of security used to identify the signer of a document and the level of security used to transmit the signature are sufficient for the transaction being conducted. In addition, to the extent necessary, the City Manager or designee shall ensure that any certificate involved in obtaining a digital signature by the signer is sufficient for the City's security and interoperability needs. The City Manager or designee shall set forth these determinations in a written administrative policy.

(Ord. No. 2020-05, § 1, 12-8-2020)