La Palma Municipal Code Art. V Finance Director

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State Law reference— Authority of City to establish office, duties, and powers of director of finance, Government Code § 40805.5; City treasurer generally, Government Code § 41000 et seq.

In accordance with Government Code § 40805.5 and in order to establish a uniform method for the processing and development of fiscal accounting and budgetary functions within the City government, there is hereby established the office of the Finance Director.

(Code 1975, § 2-29; Ord. No. 82-15, § 1)

The City Manager shall be the Finance Director. The City Manager may delegate any of the powers and duties conferred upon him or her as Finance Director under this article to any other officer or employee of the City, or may recommend that such powers or duties be performed under contract as provided in section 2-133. The Finance Director shall:

(1) Plan, organize, direct, and supervise the accounting auditing, budget preparation, cost accounting, functions and systems of the City.

(2) Maintain and operate the general accounting system of the City, and prescribe the appropriate accounting and bookkeeping procedures that may or hereafter be established or in operation in any department.

(3) Invest inactive or surplus available public funds in accordance with State laws and maintain appropriate investment records.

(4) Perform such accounting functions and duties in accordance with the latest and most modern accounting methods as the science of accounting progresses.

(5) Assist in the preparation of the annual operating budget and in the administration thereof; prepare instructions and forms for securing budget estimates and projections to effect a balanced budget; supervise the preparation of copies of the budget and its distribution.

(6) Assume and perform all municipal functions and duties relating to the preparation, preauditing, presenting and disbursement of claims, warrants and demands against the City, including payrolls, to ensure that budget appropriations are not exceeded; audit all expenditures as to budget or Council authorization; audit and approve for payment all bills, invoices, payrolls, and demands; prepare and submit to the City Council periodically a register of audited demands in conformance with State law; supervise and be responsible for the disbursement of all moneys.

(7) Assist on special City-wide finance programs; such as insurance and long-term capital budget programs.

(8) Review revenue and expenditure reports in comparison with the approved budget and initiate the controls necessary to keep budget in balance.

(9) Cooperate in the purchase of all services, supplies, goods, wares, merchandise, equipment and material which may be required by the City; give general direction for the purchasing function of the City, and audit and approve all purchase orders for payment.

(10) Unless otherwise determined by the City Council, the Finance Director shall perform the functions of City Treasurer under this Code. If the City Council decides to have a different person perform the functions of City Treasurer, the Finance Director shall supervise the City Treasurer's functions in cooperation with the appointed City Treasurer.

(11) Supervise the Water Division financial accounting and functions.

(12) Plan and direct the implementation of appropriate financial policies, including the preparation of regular and special reports covering the revision, improvement, or adjustment of these polices.

(13) Perform all of the financial and accounting duties imposed upon the City Clerk by state statute, and the City Clerk shall be relieved of such duties imposed upon the City Clerk by Government Code §§ 40802 through 40805.5.

(Code 1975, § 2-30; Ord. No. 82-15, § 1)

The Finance Director shall prepare the following reports in sufficient detail as to show the exact financial condition of the City:

(1) Quarterly, or more frequently, cumulative statements of all receipts disbursements and cash balances by fund as of the reporting date.

(2) Such other financial and activity reports as may be required by the City Council.

(3) Compulsory reports for State and private agencies.

(Code 1975, § 2-31; Ord. No. 82-15, § 1)

The Finance Director shall consider and prepare recommendations regarding the extent to which the City should contract for the performance of technical services in connection with the operation of the financial system. The City Council may contract with any qualified person or public or private agency for the performance of any of the duties and responsibilities imposed by this article.

(Code 1975, § 2-32; Ord. No. 82-15, § 1)