Clearlake Municipal Code § 2-4 City Clerk

Pursuant to Government Code Section 40801 et seq., the duties of the City Clerk of the City of Clearlake shall be as follows: a. To keep an accurate record of the proceedings of the City Council in books bearing appropriate titles and devoted exclusively to such purposes. The books shall have a comprehensive general index. b. To keep a book marked “Ordinances” and record in it all City ordinances with a certificate annexed to each, stating that it has been published or posted pursuant to law, stating that the file copy is a true and correct copy of the ordinance. Editor’s Note: Resolution No. 87-78, adopted September 21, 1987 designates the Clear Lake Observer for legal publications as required by the City of Clearlake. c. To be the custodian of the City seal. The City Clerk will also: d. Maintain custody of all City records not otherwise provided for by ordinance or resolution, and provide certified copies upon request and payment of any fee prescribed by such service. e. Generally, act as Secretary to the City Council and perform all duties as are customarily understood to pertain to the office of a secretary, including but not limited to: 1. Receiving all correspondence addressed to the Council. 2. Preparing the agenda of all Council meetings. 3. Giving all notices of meetings or hearing as required by law. f. Accept all legal process (summonses, subpoenas, claims and demands) for the City.

g. File all official bonds required of City offices, employees, franchises, or licensees, except as may be otherwise provided for by statute, ordinance, or resolution. h. Administer oaths, affirmations, and acknowledgements. i. Receive petitions relating to City matters. j. Perform all duties relating to annexation, improvement districts, street vacations, changes of street names or numbers, and related and similar matters as required by State law. k. Any other duties as may now be prescribed by State law or as may hereafter be prescribed by State law except as set forth in the following paragraph. l. The office of Director of Finance is separate from the Office of City Clerk although the same person may hold both offices at the same time. The duties of a Director of Finance shall be separate from the duties of the Clerk and will be compensated separately. (Ord. #9, SS1, 2)

The City Clerk may appoint deputies for whose acts for which he and his bondsman are responsible. The deputy shall hold office at the pleasure of the City Clerk and receive such compensation as may be provided by resolution of the City Council. (Ord. #9, S3)

The City Clerk and his deputies may administer oaths or affirmations and take and certify affidavits and depositions pertaining to City affairs and business. (Ord. #9, S4)

The City Clerk of the City of Clearlake shall perform all duties required by a City Clerk with respect to the conduct of municipal elections as set forth in the Elections Code of the State of California. (Ord. #9, S5)

The City Council shall, by resolution, from time to time establish the salary to be paid to the City Clerk for the performance of the foregoing duties. (Ord. #9, S6)

Whenever a vacancy shall occur in the office of City Clerk, whether by resignation, removal for cause, death, or other disability, the City Manager is automatically appointed to fill the vacancy temporarily until a successor is appointed or elected, unless he is already acting as Clerk or Treasurer, in which case the Planning Director shall fill the vacancy. a. The City Council shall take the action specified by this section to fill any vacancy occurring in the office of City Clerk. The Council shall fill the vacancy within thirty (30) days from the commencement of the vacancy, either by appointment or call a special election to fill the vacancy. Such special election shall be held on the next regularly established election date not less than ninety (90) days from the call of the special election. A person appointed or elected to fill a vacancy holds office for the unexpired term of the former incumbent. b. If the vacancy is to be filled by election, the City Council shall follow the procedure for special elections in the Elections Code. The City Council will not normally schedule a special election to fill a vacancy where the unexpired term is less than one (1) year and need not do so in any case. (Ord. #17; Ord. #2012-153)