Belmont Municipal Code Div. 4 Payment and Accounting Procedures

All purchases shall be made by requisition, or other prescribed document, signed by the purchasing officer or designee and paid by warrant signed by the city treasurer or designee. Payment will only be made upon the satisfaction of the finance director that:

(a) Sufficient moneys have been appropriated for the purchase;

(b) The expenditure is in accordance with budget authority; and

(c) The proposed expenditure is legal.

(Ord. No. 992, § 1, 7-22-03)

The finance department shall prepare a warrant after receiving properly completed accounting documents as prescribed by the finance director.

(Ord. No. 992, § 1, 7-22-03)

The finance director shall determine and assign the dates of warrant preparation.

(Ord. No. 992, § 1, 7-22-03)

In addition to any other provision of law for the issuance and payment of warrants of the city, the city council has established by resolution practices with respect to form, issuance, delivery, endorsement and payment of warrants it deems convenient, efficient and in the public interest, conforming substantially to those practices specified in California Government Code Section 37208.

(Ord. No. 992, § 1, 7-22-03)

Except in emergencies as defined in section 2-102, no notice of award of contract shall be issued, no contract shall be signed, and no open market purchase order shall be issued, until the purchasing officer or designee shall have certified that the unencumbered balance in the appropriation or appropriations concerned, in excess of all unpaid obligations, is sufficient to defray the amount of such contract or purchase order.

(Ord. No. 992, § 1, 7-22-03)