Earlier editions: 2026-09
Chapter 2 — ADMINISTRATION›Article V — PURCHASING CONTROL SYSTEM
Belmont Municipal Code Div. 2 Open Market Purchase Procedures
Belmont Municipal Code · 2026-10 edition · updated 2026-10-04 · Belmont
Cite as: Belmont Municipal Code Division 2 · Text as of 2026-10-04
Sec. 2-110. - Purchase authorization.¶
Purchase orders of supplies and equipment having an estimated value less than that specified by council resolution for bid, may be made by the purchasing officer or designee in the open market without observing the formal contract procedures set out in division 3 of this chapter. Contracts subject to bidding having an estimated value less than that specified by council resolution for bid, may be made by the city manager or designee in the open market without observing the formal contract procedures set out in division 3 of this chapter.
(Ord. No. 992, § 1, 7-22-03; Ord. No. 2024-1179, § 6, 7-23-24)
Sec. 2-111. - Quotations—Notice of invitation.¶
The purchasing officer or designee shall invite, either by verbal or written request, quotations from prospective sellers, vendors, suppliers or contractors.
(Ord. No. 992, § 1, 7-22-03)
Sec. 2-112. - Same—Submission in writing; recordkeeping.¶
Written quotations shall be submitted to the purchasing officer or designee, who shall keep a record of open market quotations and orders for a period of ninety (90) days after the receipt of such quotations.
(Ord. No. 992, § 1, 7-22-03)
Sec. 2-113. - Same—Number required.¶
Open market purchases shall be based, whenever reasonably possible, on at least three (3) quotations.
(Ord. No. 992, § 1, 7-22-03)
Sec. 2-114. - Same—Rejection.¶
The purchasing officer or designee may reject:
(a) Any quotations which fail to meet the specific purchase requirements in any respect; or
(b) All quotations, for any reason whatsoever, and may invite new quotations.
(Ord. No. 992, § 1, 7-22-03)
Sec. 2-115. - Award of purchase orders.¶
Purchase orders shall be awarded by the purchasing officer or designee, to the person or entity submitting the lowest responsive and responsible quotation, except as follows:
(a) If two (2) or more quotations are received for the same total amount or unit price, quality and service being equal, and if at the discretion of the purchasing officer, the public interest will not permit the delay of inviting new quotations, then the purchasing officer may accept the lower quotation obtained through negotiation with the persons or entity submitting the tie quotations; or
(b) If no quotations are received the purchasing officer may make the required purchase without further notice.
(Ord. No. 992, § 1, 7-22-03)
Secs. 2-116—2-119. - Reserved.¶
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