DBA Reversal Sub Menu

The DBA reversal sub menu is used to reverse journal entries posted in error to the General Ledger. A reversal journal action reverses all erroneous posting to all accounts that were posted in error by an original journal entry. All reversal journal number series begin with 903.

This table describes the steps required to enter data through the DBA Reversal Sub Menu.

Step

Prompt

Description/Action

Select

DBA Main Menu

From Action Bar Select Reverse.

Reverse Journal Control

Journal number to be reversed

Enter journal Number to be reversed by series (XXX) date (MMDDYYYY) number (XXXX) format.

Tab Key

Message

Input message for appropriate audit control, select...

OK Button

Post

Review data, if correct select...

Post Button

Reversal journals must be approved by a management official.

If required, reinput journal Entry into appropriate Process type using the RACS Main Menu.

To ensure adequate audit trail information (a) annotate (pen and ink) Reversal journal number and correction journal number on original journal number, (b) annotate original journal number being corrected and Reversal journal number in MESSAGE section of correction journal.

When reversing a pulled or confirmed record, the pulled or confirmed posting must be reversed first, then the original journal can be reversed.

This table provides notes/checks, by process type, while attempting to reverse a journal control.

Process Type

Notes / Checks

Deposits

Can be reversed any time before a deposit has been confirmed. A confirmed deposit cannot be reversed.

Assessments

An assessment may be reversed any time before it has been pulled (confirmed).

Disbursement

A disbursement may be reversed any time before it has been confirmed. A confirmed Disbursement can only be reversed in the original or next account period.

Inventory

An inventory may be reversed at any time in the original or next account period of the original journal control.