Trinity County Municipal Code Art. IV Eligibility Registers

A. The personnel officer, when necessary, shall establish and maintain registers of applicants who have passed required examinations and/or have otherwise been determined to be eligible for specific classes. Such registers shall contain at least the following information: name of eligibles, examination scores, if applicable, and the geographical areas in which eligibles are willing to work.

B. Where an adequate employment register is not available for a classification, the personnel officer may certify the names and scores of eligibles from a related class register.

C. An eligibility register shall be effective from the date on which it is approved by the personnel officer.

D. All eligibility registers shall be valid for twelve months unless otherwise extended or shortened by the personnel officer, in which case notification will be sent to those individuals on the register.

E. If there are four or less names on any eligibility register, the personnel officer may consider that list to be exhausted.

(Ord. 1087 §1(part), 1986)

A. The personnel officer may supplement an eligibility register for a class whenever it is deemed necessary, or upon request of the appointing authority.

B. When a supplemental eligibility register is merged with an existing register, names shall be placed on the new register according to highest scores.

C. Persons whose names appear on a merged register shall retain eligibility until the date the original register will expire subject to the provisions outlined in Section 2.60.180C of this chapter.

(Ord. 1087 §1(part), 1986)

A. Any person previously employed in a permanent position by the county, who separated in good standing, shall have the right to placement on a register for the same class in which previously employed with that previous employee's most recent examination score, provided that:

1. The previous employee submits a new application form which is approved, pursuant to the current application procedures.

2. The minimum qualifications for the class have not changed requiring additional qualifying training or experience since the employee's last appointment to that class.

3. Examinations, scoring procedures and passing points for the examination for that class have not changed since the previous employee was last examined for that class.

4. It has not been more than eighteen months since the previous employee's separation from employment in that class.

B. Employee's voluntarily seeking consideration for appointments, including promotions, transfers and reappointments to positions in classes other than that of their currently held position, shall submit applications, meet minimum qualifications and pass any required examinations prior to placement on any register.

C. Current employees voluntarily seeking consideration for a lateral transfer from one department to another while remaining in the same classification, may waive examination if approved by the appointing authority.

D. Any person who has been previously placed on any register and not hired from that register and whose term of eligibility on the register has expired may, at the discretion of the personnel officer, be placed on the new register for that class without re-examination provided that:

1. The individual submits a new application approved according to the current application procedures;

2. The minimum qualifications for the class have not changed since the individual was first placed on the register;

3. Examinations, scoring procedures and passing points for the class have not changed since the individual was last examined for the class; and

4. It has not been more than eighteen months since the individual was last examined for the class.

(Ord. 1087 §1(part), 1986)

A. Eligibles may be removed from registers by the personnel officer for any reason listed in 2.60.120E of this chapter, or for any of the following reasons:

1. The eligible has failed to provide notice of any change of name, address, telephone number, or of any information which would affect qualifications for the class;

2. The eligible has failed to respond within the prescribed time limit when an attempt has been made to contact the individual in writing at the last known address;

3. The eligible has failed to appear for a previously scheduled final selection examination;

4. The eligible has been on the register for over twelve months;

5. The eligible has failed to pass any phase of a final selection examination;

6. Upon notice from the eligible that the individual no longer desires consideration for an appointment;

7. The eligible has failed to respond within a reasonable time to any inquiry to determine if the individual desires continued consideration for an appointment;

8. The candidate has refused an offer of appointment to a given class in a location, and meeting other conditions of availability previously indicated;

9. The eligible has been appointed from the register;

10. The eligible has been appointed to a higher paying class, unless the individual has specifically requested to remain on the register for the lower paying class; or

11. Upon failure, without good cause, of an appointed candidate to report for duty on the date agreed to by the candidate and the appointing authority.

B. Whenever an eligible has provided information on an application form or otherwise submits a statement restricting the geographical areas, types of appointment, or other conditions relative to availability for, or willingness to accept an appointment, that eligible shall not be considered to be available for certification or consideration for vacancies which do not meet the conditions of indicated availability.

C. The personnel officer shall have the authority to abolish a register or require reapplication and/or reexamination of eligibles on a register when:

1. The minimum qualifications for the class have changed;

2. Positions having that classification no longer exist in the county service;

3. Examinations, scoring procedures, or passing points have been changed since those eligible were placed on the register; or

4. For other reasons involving the adequacy of the register in meeting current needs.

(Ord. 1087 §1(part), 1986)