Santa Clara County Municipal Code Art. 8 Reports and Records

To enable the department to perform its duties accurately and expeditiously, each appointing authority shall report promptly, on forms provided or by letter where no form is prescribed, on the following transactions:

(a) Requisitions for certifications.

(b) All appointments.

(c) Separation from the service.

(d) Transfers and demotions.

(e) Changes in organization resulting in the creation or abolishment of a position, promotion or demotion, changes in duties or classification.

(f) Leaves of absence.

(g) Disciplinary actions.

(Code 1954, § 3.3.8-1)

Each department head shall appoint an assistant, or so act in that capacity, to cooperate with the Department and be responsible for properly reporting personnel transactions, for properly distributing within the department personnel material and information, including the posting of notices upon the department bulletin board.

(Code 1954, § 3.3.8-2; Ord. No. NS-304.113, § 38, 8-30-88)

(a) The Director shall keep such records as necessary and required by state and federal law for transactions and reference and for making reports showing administrative actions, including: records of all examinations, eligible lists, records and files of employment history of each employee, history of each position, and classification.

(b) The Director shall maintain an official roster containing the names, addresses, classifications, and department of all employees holding positions in the classified service of the County.

(Code 1954, § 3.3.8-3; Ord. No. NS-304.124, § 31, 9-17-02; Ord. No. NS-304-138, § 16, 9-16-25)

Editor's note— Former § A25-263 was repealed by § 2 of Ord. No. NS-304.114, adopted Sept. 13, 1988. The repealed provisions pertained to payroll certification and derived from Code 1954, § 3.3.8-4.

The Director shall report in writing at least annually to the Personnel Board and the Board of Supervisors regarding the operation of the personnel program.

(Code 1954, § 3.3.8-5)