San Francisco County Municipal Code Ch. 8 Documents, Records and Publications

New Ordinance Notice Publisher's Note: This Chapter has been AMENDED by new legislation (Ord. 99-26 , approved 5/29/2026, effective 6/29/2026). The text of the amendment will be incorporated under the new section number when the amending legislation is operative.

Sec. 8.1. "Records" Defined. Sec. 8.2. Responsibility for Preservation and Filing of Records. Sec. 8.3. Retention and Destruction of Records Generally. Sec. 8.3-1. Sound Recordings. Sec. 8.4. Records Classifications. Sec. 8.5. Establishment, Use, Etc., of Records Center. Sec. 8.7. Prerequisites to Destruction of Records; Sale in Lieu of Destruction. Sec. 8.8. Disposal of Obsolete Law Books. Sec. 8.9. Preservation of Essential Records. Sec. 8.10. Department of Building Inspection Records. Sec. 8.12.2. Cost of Publication, Etc. Sec. 8.12.3. Disposition of Money. Sec. 8.12.4. Free Publications. Sec. 8.12.5. Electronic Distribution of Multi-Page Documents. Sec. 8.13. Sale of Systems Time and Programming Time. Sec. 8.14. Medical Examiner's Fees for Copies of Documents and Certain Services. Sec. 8.15. Filing or Posting of Departmental Rules and Regulations. Sec. 8.16. Filing of Annual Reports and Official Documents with San Francisco Public Library. Sec. 8.17. Mailing of Documents. Sec. 8.21. Library Commission – Note Cards. Sec. 8.21-1. Establishment of a Library Publication Fund. Sec. 8.21-2. Library Fines and Fees. Sec. 8.21-3. Library Fee Amnesty Program. Sec. 8.22. Registrar's Fees. Sec. 8.23. Police Department Fees. Sec. 8.24. Recorder's Fees. Sec. 8.24-1. Establishment of a Recorder's Fund. Sec. 8.24-2. Establishment of a Recorder's Modernization Fund. Sec. 8.24-3. Additional Fee for Filing of Preliminary 20-Day Notices. Sec. 8.24-4. Recorder's Access and Indexing Fees and Fund. Sec. 8.24-5. Real Estate Fraud Prosecution Recordation Fee. Sec. 8.24-6. Survey Monument Preservation Fee. Sec. 8.24-7. Social Security Number Truncation Program Fee. Sec. 8.25. Destruction of Criminal History Records. Sec. 8.26. Civil Service Commission Inspection and Fingerprint Fees. Sec. 8.27. Sheriff's Department Fees. Sec. 8.27-1. Booking Fee; Sheriff and Police Departments. Sec. 8.28. City Planning Fees.

Sec. 8.29. No Authorization to Collect Fees for Probation Costs. Sec. 8.30. Adult Probation Department – Project 20 Administrative Fee. Sec. 8.32. Small Claims Court Judgment Debtor Fee. Sec. 8.33.1. County Clerk's Fees. Sec. 8.33.2. County Assessor-Recorder's Fees. Sec. 8.34. Tax Collector Fees. Sec. 8.34.1. Tax Billing – Administrative Fees. Sec. 8.34.2. Credit and Debit Card Transaction Fees. Sec. 8.36-1. Juvenile Probation Department – Stepparent Adoptions. Sec. 8.37. Clerk of the Board of Supervisors – Fees. Sec. 8.39. Regional Transit Discount Identification Card Fees. Sec. 8.40. Department of Public Works ("DPW") Geographic Information System ("GIS") Data License Agreements; Ratification of Prior Fees. Sec. 8.41. Controller's Fees. Sec. 8.43. Mayor's Office of Housing and Community Development Administrative Fees. Sec. 8.44. Department of Administrative Services Reproduction and Notary Fees.

"Records," as used in this Chapter, shall mean such paper, book, photograph, film, sound recording, map, drawing or other document, or any copy thereof, as has been made or received by the department in connection with the transaction of public business and may have been retained by the department as evidence of the department's activities, for the information contained therein, or to protect the legal or financial rights of the City and County or of persons directly affected by the activities of the City and County. (Ord. No. 7070(1939), Sec. 1)

The head of every department shall be responsible for the preservation and proper filing of papers, film or other records of the department and the ultimate disposition of the same in accordance with the applicable law. (Ord No. 7070(1939), Sec. 1; amended by Ord. 530-88, App. 12/16/88)

"Records," as defined in Section 8.1 of this Code, shall for the purposes of this Chapter be divided into three classifications: current records, storage records and permanent records. "Current records" are records which for convenience, ready reference or other reason are retained in office space and equipment of the department involved. "Storage records" are records which need not be retained in office space and equipment of the department involved, but which must be, or should be, prudently preserved for a time or permanently in the facilities of a records center, as specified in the following section. "Permanent records" are records required by law to be permanently retained. Unless otherwise required by law or regulation, permanent records shall be stored by microfilming the paper records or placing them on an optical imaging storage system, placing the original film or tape in a State-approved storage vault and delivering a copy to the department. The paper records may then be destroyed. (Ord. No. 7070(1939), Sec. 3; amended by Ord. 530-88, App. 12/16/88)

The Director of Administrative Services shall provide for the establishment, maintenance and operation of a records center for the orderly storage, care, management and safeguarding of storage records of the departments and offices of the City and County and of the San Francisco Unified School District and for the destruction of storage records pursuant to retention and destruction schedules prepared and approved as provided in Section 8.3 of this Code. The Director of Administrative Services may establish, maintain and operate such a records center as a function of one of the departments under the Director of Administrative Services' jurisdiction or, in lieu thereof may contract with a reputable and experienced archival firm to establish, maintain and operate such a records center and to provide retrieval and accession services. A representative of the Director of Administrative Services may also be available as a consultant to departments in the formulation of paper records storage alternatives such as microfilming and optical imaging records storage systems. Within two years from the effective date of such contract, and at three-year intervals thereafter, the Director of Administrative Services shall have prepared for public hearing at the Board of Supervisors a report on the merits and demerits of the contract as compared with a municipal records center. Any of the departments or offices of the City and County and the San Francisco Unified School District may

elect to use the facilities of the records center for its storage records provided that: (a) copies of an approved schedule for systematic retention and destruction of records shall first be delivered to the Director of Administrative Services and to the records center; and (b) the cost for the use of the records center facilities shall be the obligation of, and be paid by, the department or office using the facilities or by the San Francisco Unified School District if it shall use the facilities. (Amended by Ord. 111-76, App. 4/1/76; Ord. 530-88, App. 12/16/88; Ord. 278-96, App. 7/3/96)

(a) Before any book, document, photograph, map, architectural drawing, record, bond certificate, or other material of historical significance is destroyed, the following procedure shall be observed: (1) It shall be offered by the officer concerned, i.e., the Mayor or the Mayor's designee, or by boards or commissions for departments under their respective jurisdiction, to the San Francisco History Room of the San Francisco Public Library; (2) Such items not accepted by the San Francisco Public Library may be sold by the office of the Mayor, together with copies thereof; (3) In the event the Public Library declines to accept said historical material, or after sale thereof by the Mayor, any remaining such historical material may be offered to an historical society. (b) After all the steps outlined in Paragraph (a) above have been observed, any remaining historical records, as well as any large volume of records without historic significance which are to be destroyed, shall be offered for sale by the City Purchaser. The sales contract must provide that the buyer guarantees to the satisfaction of the City Purchaser that the records will be shredded beyond identification or otherwise destroyed within a short period of time after taking delivery. (Amended by Ord. 306-72, App. 10/19/72; Ord. 70-95, App. 3/24/95; Ord. 278-96, App. 7/3/96; Ord. 260-99, File No. 991365, App. 10/15/99)

The City Attorney is authorized to destroy or otherwise dispose of any and all obsolete law books or other published legal materials in his or her possession or control which have been a part of the library of the office of the City Attorney once such materials have been superseded or are otherwise determined to be obsolete. (Ord. No. 3646(1939), Sec. 1; amended by Ord. 330-00, File No. 001964, App. 12/28/2000)

It is hereby declared that the public interest demands that various City and County records which would be essential to the continuity of government and the protection of rights and interests of individuals in event of a major disaster (hereinafter referred to as "essential records") be preserved against possible destruction by fire, earthquake, flood, enemy attack or other cause. It shall be the duty of each department head to develop a program for the selection and preservation of the essential records of the department and to arrange for safe storage of those essential records and duplicates thereof in the same manner as is provided for the storage of permanent records under Section 8.4 of this Code. (Amended by Ord. 126-62, App. 5/24/62; Ord. 530-88, App. 12/16/88)

(a) Definitions. For purposes of this Section 8.10, the following definitions apply: “City” means the City and County of San Francisco. “Construction or Occupancy Permit” means any Building Permit, Site Permit (including any Addenda connected with a Site Permit), Certificate of Final Completion, Certificate of Final Completion and Occupancy, or Temporary Certificate of Occupancy, or any permit that serves essentially the same function as any of the foregoing. It does not mean an Electrical Permit, Mechanical Permit, or Plumbing Permit.

“Department” means the Department of Building Inspection. “Earthquake-related Hazards” means any hazard of any kind that can be caused in whole or in part by an earthquake and includes but is not limited to hazards relating to liquefaction, earthquake- related landslides or debris flows, earthquake-related fires, earthquake- related flooding, and tsunamis and seiches, in addition to direct effects from ground shaking. “Relevant Building” means the building or other structure, at any stage of design or construction and whether or not occupied, that is or was the subject of a particular Construction or Occupancy Permit. (b) Retention Requirements. Notwithstanding any other provision of City law, the Department shall permanently retain any writing, as defined in Section 6252(g) of the California Government Code, that is in the Department’s actual possession, if the writing (which, for purposes of this Section 8.10, is called the “record”) satisfies at least one of the following criteria and no exception identified in subsection (c) of this Section applies: (1) The record was submitted to the Department as part of an application for, or as a condition of obtaining, a Construction or Occupancy Permit. (2) The record pertains to the Relevant Building and was in the possession of the Department prior to any decision regarding the issuance of a Construction or Occupancy Permit, regardless of the manner in which the Department obtained the record or the purpose for which the record was obtained by or submitted to the Department. (3) The record was created or received by the Department after the issuance of a Construction or Occupancy Permit, and contains any reference to the possibility (including any question about the possibility, and any response to such a question) that: (A) The Department should not have issued the Construction or Occupancy Permit for the Relevant Building as the Relevant Building was designed at the time that the Construction or Occupancy Permit was issued; (B) Physical conditions associated with the Relevant Building are more likely to endanger human health or safety, or may endanger human health or safety to a greater degree, than the Department anticipated when the Construction or Occupancy Permit was issued; (C) Physical conditions associated with the Relevant Building are more likely to damage property, or may damage property to a greater degree, than the Department anticipated when the Construction or Occupancy Permit was issued; (D) Physical conditions associated with the Relevant Building are more likely to adversely affect the value of real property, or may adversely affect the value of real property to a greater degree, than the Department anticipated when the Construction or Occupancy Permit was issued; or (E) Physical conditions associated with the Relevant Building are more likely to give rise to litigation, or may give rise to more instances of litigation, than the Department anticipated when the Construction or Occupancy Permit was issued. (4) The record was created or received by the Department after the issuance of a Construction or Occupancy Permit, and contains any reference to the possibility (including any question about the possibility, and any response to such a question) of any of the following: (A) The Relevant Building, or any part of the Relevant Building, is experiencing, or may experience, greater compressive stress, tensile stress, shear stress, deformation, strain, or deflection than the Department anticipated when the Construction or Occupancy Permit was issued; (B) The Relevant Building, or any part of the Relevant Building, is tilting, or may tilt, to a degree greater than the Department anticipated when the Construction or Occupancy Permit was issued; (C) The Relevant Building, or any part of the Relevant Building, or soil or other material beneath or adjacent to the Relevant Building, is subsiding or settling, or may subside or settle, to a degree greater than the Department anticipated when the Construction or Occupancy Permit was issued; (D) The Relevant Building, or any part of the Relevant Building, is at greater risk of collapse than the Department anticipated when the Construction or Occupancy Permit was issued; (E) The Relevant Building is more vulnerable to Earthquake-related Hazards, wind, flooding, or other natural hazards than the Department anticipated when the Construction or Occupancy Permit was issued; (F) The Relevant Building is more vulnerable to fires of any kind than the Department anticipated when the Construction or Occupancy Permit was issued; or (G) The construction or existence of the Relevant Building, or any site preparation related to construction of the Relevant Building, has made any other building more vulnerable to any of the conditions listed in subsections (b)(4)(A)–(F), to a degree greater than, or in a manner different from, that which the Department anticipated when the Construction or Occupancy permit was issued. (c) Exceptions. The retention requirements of Section 8.10 do not apply to any record described in subsections (b)(1) or (b)(2) that satisfies either of the following criteria: (1) All or substantially all of the record consists of mathematical calculations underlying architectural or engineering plans that will be retained by the Department, and the Department does not possess an electronic version of the record; or (2) The record concerns a building for which the Department has issued a Construction or Occupancy Permit for the building’s

overall structure (sometimes referred to as the building’s “core and shell”); the Department has also issued, or plans to issue, separate Construction and Occupancy Permits for multiple individual units or uses within the building; and the record concerns individual units or uses within the building rather than the building’s overall structure. (d) Manner of Retention. Notwithstanding any other provision of City law, records retained pursuant to this Section 8.10 may be stored electronically, on microfilm, in hard copy, or in any other manner that does not prevent the Department from preserving, locating, and retrieving the record. (e) Outside Entities. The Department’s decision to issue a Construction or Occupancy Permit may not rely, in whole or in part, on any work product of any kind produced by any person who is not an employee of the City or any other government, or by any entity that is not part of the City or any other government, unless that outside person or entity agrees to give the Department a copy of any record that would, if it were in the Department’s possession, be subject to the retention requirements of this Section 8.10. Nothing in this subsection (e) shall be construed to impair any right or obligation under any contract that exists as of the effective date of this ordinance. (f) Relationship to Other Retention Requirements. This Section 8.10 is not intended to, and does not, supplant any other records retention requirement imposed by State or City law that is applicable to the Department, and does not supplant the Department’s records retention policy. Rather, this Section supplements existing legal requirements applicable to the retention of Department records, and shall be incorporated by law into the Department’s records retention policy. (g) Records Requests. In a prominent location on its public website, the Department shall post the name(s), address(es), phone number(s), fax number(s), and e-mail address(es) of the Department employee or employees to whom requests for public records (made pursuant to Section 6253(b) of the California Government Code, Chapter 67 of this Administrative Code, or other applicable laws) may be directed. The Department may satisfy this requirement by posting, in a prominent location on its public website, a direct link to the contact information specified in the previous sentence, provided that this link is clearly labeled. (Added by Ord. 86-17, File No. 170031, App. 3/31/2017, Eff. 4/30/2017)

The Purchaser of Supplies, with the approval of the Director of Telecommunications and Information Services, and the recommendation of the Controller, is authorized to enter into agreements to sell systems time and programming time at rates established by the Purchaser and the Controller. (Added by Ord. 364-68, App. 12/26/68; amended by Ord. 278-96, App. 7/3/96; Ord. 316-10, File No. 101098, App. 12/21/2010)

Rules and regulations of every department, board or commission shall be posted in a conspicuous place, or available for public inspection, in the principal office of the board, commission or department during normal business hours. Such rules and regulations shall

be maintained in said principal offices in a current form. All additions, amendments and deletions to such rules and regulations shall be posted within 10 days of their enactment. Any violation of the provisions of this Section shall be deemed to be official misconduct by those responsible and shall be punishable as provided in Section 15.104 of the Charter. (Amended by Ord. 195-72, App. 7/7/72; Ord. 260-99, File No. 991365, App. 10/15/99)

PUBLIC LIBRARY. It shall be the duty of every official, board, commission or department, who or which publishes an annual report or other official published documents in hard copy, relative to the affairs under his or her or its control or related to his or her or its functions, to file at least two copies thereof with the Documents Department of the San Francisco Public Library within 10 days after publication of each such report or document. For annual reports posted on the City's website in accordance with Administrative Code Section 1.56, or other documents that are posted electronically, but not printed, posting the document and transmitting the Uniform Resource Location (URL) of the document to the Documents Department within 10 days after final approval of the report or other document shall constitute compliance with this paragraph. Further, it shall be the duty of the secretary or other executive officer of each board, commission or committee thereof, to file with the Documents Department two copies of the agenda of each regularly scheduled meeting of such board, commission or committee thereof, at least 72 hours prior to the time of such meeting. For special meetings of boards, commissions or committees, the agenda shall be filed with the Documents Department not less than 24 hours prior to the meeting. In addition, such secretary shall file with the Documents Department two copies of the minutes of the action taken at any meeting of such board, commission or committee thereof within 10 days of the date of such meeting. Any corrections, additions or amendments to said minutes shall be filed with the Documents Department within five working days after the date of any such correction, addition or amendment. The Documents Department shall retain such copies of agendas and minutes for a minimum period of 90 days. The City Librarian shall designate a place in the central public library, accessible to the public, for the posting of agenda filed with the City Library pursuant to this Section. The City Librarian shall cause such agenda to be posted immediately upon receipt. The reports or documents required to be filed pursuant to the provisions of this Section shall be made available by the Documents Department for reference thereto by the People of the City and County. Any violation of the provisions of this Section on the part of any elective officer or any member of any board or commission shall be deemed to be official misconduct and any violation of the provisions of this Section on the part of any employee shall be deemed to be inattention to duties and considered cause for suspension or dismissal from service. The provisions of this Section shall be deemed directory only. Failure to comply with the provisions of this Section shall not provide a basis for invalidating any action taken. (Amended by Ord. 51-87, App. 2/27/87; Ord. 14-03, File No. 021815, App. 1/31/2003)

Unless otherwise provided in this Section, each City employee, official, department, board or commission shall use interdepartmental mail, electronic mail, fax or in-person delivery by a City staff member, rather than using U.S. mail or private express, messenger or overnight delivery services when sending documents to other City departments, offices or agencies. This Section shall not apply to documents that are urgent, time-sensitive or confidential, including, but not limited to, personnel records, legal memoranda, documents relating to subpoenas, court filings or administrative hearings and other attorney-client communications. The responsible City department head or official shall determine for his or her department, board or commission, the types of documents that are urgent, time- sensitive or confidential for purposes of this Section, including the documents specified above. This Section shall not apply to documents sent to or from the Public Defender's Office, the District Attorney's office, the City Attorney's Office, the Hall of Justice, the Police Department, the Courts, the Grand Jury, the Airport, Port, Treasure Island or the offices of City departments or agencies outside of the boundaries of the City and County of San Francisco. Further, it shall be the duty of the secretary or other executive officer of each board, commission or committee thereof, to update the mailing lists at least once annually for the meetings of their respective board, commission or committee in order to remove addresses of individuals or organizations who are no longer interested in receiving the materials or who are no longer residing or operating at the listed address. (Added by Ord. 61-05, File No. 050136, App. 4/1/2005)

For the copying, certification, preparation or the borrowing of such records of the Registrar of Voters which citizens have a right by law to inspect and take a copy thereof, shall be paid to the Registrar of Voters, as follows: (a) Photocopy of any such record not exceeding the size 8½ inches by 14 inches (per page) $ .50 (b) Photocopy of any such record exceeding the size of 8½ inches by 14 inches (per page) 2.00 (c) Certifying any such record (per page) 1.00 (d) Preparing any abstract of such record (this is in addition to certifying or searching) 1.00 (e) Searching voter registration lists (per year) .50 (f) Precinct book (per copy) at cost (g) Index of registered voters (per 1000 names) .50 (h) Electronic data processing tape of the master index of voter registration for use in connection with election (as referred to in Resolution No. 517-67) (borrowing-per reel) 100.00 Such fees received by the Registrar of Voters shall be deposited with the City and County Treasurer, and the Controller shall reimburse the Registrar of Voters for the costs of materials and for the costs of interdepartmental services which must be paid for by the Registrar of Voters in order to perform the services and copy the documents referred to in this Section. (Amended by Ord. 50-70, App. 3/2/70)

Notwithstanding the provisions of any other ordinance or resolution relating to application fees payable to secure any permit or license, the Police Commission of the City and County of San Francisco shall from time to time when necessary, with the concurrence of the Controller, fix the fees to be charged by the Police Department when furnishing reproductions of reports, records, documents, data, other material and for the imprinting and processing of fingerprints. Such fees shall be not less than the cost to the Police Department for the reproducing, processing and furnishing of such reports,

records, documents, data, other material and for the imprinting and processing of fingerprints. There shall be no charge to governmental agencies or other institutions affected with a public interest which in the opinion of the Chief of Police are entitled to such reproductions of reports, records, documents, data, other material and for the imprinting and processing of fingerprints, by reason of policy or reciprocation and for which the Police Department is not required to incur expenses in the reproducing, furnishing, imprinting or processing of such reports, records, documents, data, other material or fingerprints. The Police Commission shall have full authority to adopt such rules, regulations and procedures as it deems necessary and properly related to the reproducing, furnishing and processing of said reproductions and shall have full authority to adopt rules, regulations and procedures for the imprinting and processing of fingerprints and the terms and conditions upon which said reproducing and furnishing of reports, records, documents, data, other material and the imprinting and processing of fingerprints shall be accomplished. (Added by Ord. 225-71, App. 9/2/71)

Notwithstanding the provisions of any other ordinance or resolution relating to the copying and retention of records under its control, the Police Commission of the City and County of San Francisco is empowered to destroy criminal history records maintained or in the possession of the San Francisco Police Department in accordance with the current schedule of destruction of criminal history records of the Office of the Attorney General of the State of California. If there be no current schedule of destruction of criminal history records of the Attorney General, the Police Commission may establish such a schedule which in its good judgment will not adversely affect law enforcement. The Police Commission shall have full authority to adopt such rules, regulations and procedures as it deems necessary and properly relating to the destruction of criminal history records. (Added by Ord. 63-75, App. 2/26/75)

Following posting of a tentative list of eligibles, the examination papers of anyone eligible shall be available for inspection for a fee of

five dollars, which fee is waived for eligibles who wish to inspect their own papers. Notwithstanding the provisions of any other ordinance or resolution relating to fees, the Civil Service Commission of the City and County of San Francisco shall from time to time when necessary fix the fees to be charged by the Civil Service Commission when furnishing reproductions of reports, records, documents, data, other material and for the imprinting and processing of fingerprints. Such fees shall not be less than the cost to the Civil Service Commission for the reproducing, processing and furnishing of such reports, records, documents, data, other material and for the imprinting and processing of fingerprints. The Civil Service Commission shall have full authority to adopt such rules, regulations and procedures as it deems necessary and properly related to the reproducing, furnishing and processing of said reproductions. It shall have full authority to adopt rules, regulations and procedures for the imprinting and processing of fingerprints and the terms and conditions upon which said reproducing and furnishing of reports, records, documents, data, other material and the imprinting and processing of fingerprints shall be accomplished. (Amended by Ord. 66-79, App. 2/9/79)

The Planning Department is hereby authorized to charge fees for reproducing records which citizens have a right by law to inspect and copy as follows: 1. Photocopy of any record not exceeding 8-½ inches by 14 inches (per page) $0.10 2. Photocopy of any record exceeding 8-½ inches by 14 inches (per page) $0.10 The Planning Department is hereby authorized to sell printed copies of the General Plan, or any element thereof, and printed copies of other reports produced by the Department. The charges for such printed copies shall be determined by the Planning Department, but shall not exceed the cost to the Department for the reproduction of such reports.

There shall be no charge for one copy of the General Plan and any elements thereof to governmental agencies or to a person who certifies under penalty of perjury that he or she is a duly authorized representative of an organization that is on the Planning Planning1 list of San Francisco neighborhood nonprofit organizations. The Planning Department shall issue written guidelines setting forth the procedure for an organization being included on such list. (Added by Ord. 92-86, App. 3/21/86; amended by Ord. 214-94, App. 6/2/94; Ord. 63-20, File No. 200077, App. 4/24/2020, Eff. 5/25/2020) CODIFICATION NOTE

1. So in Ord. 63-20.

Notwithstanding any prior ordinance enacted to make operative Penal Code Section 1203.1b, there is no authorization to collect fees for probation costs, pre-sentence report costs, or any other costs authorized under Penal Code section 1203.1b. (Added by Ord. 131-18, File No. 180132, App. 6/14/2018, Eff. 7/15/2018, Retro. 7/1/2018) (Former Sec. 8.29 added by Ord. 393-87, App. 9/18/87; amended by Ord. 156-99, File No. 990743, App. 6/2/99; repealed by Ord. 65-10, File No. 100044, App. 4/2/2010)

(a) The Adult Probation Department is hereby authorized to charge adult offenders an administrative fee to participate in the community service alternative sentencing program of Project 20, when offenders elect to participate as an alternative to the payment of fines, pursuant to California Vehicle Code Section 40700 (b). Such fee shall be charged to defray the costs of interviewing, placing, monitoring, and reporting the performance of Project 20 participants. (b) Adult offenders, who elect to perform a specified number of hours of community service through Project 20 of the Adult Probation Department, shall be subject to the payment of an administrative fee to the Adult Probation Department. Such fee shall be determined by the Adult Probation Department to recover costs incurred for the administration of the program and shall be approved by the Board of Supervisors. Such fee shall be at a rate that is no less than $10 and no more than $75. Performance of alternative community service work shall not commence until the total fee due is paid in full to the Adult Probation Department. The Project 20 administrative fee shall be determined according to the following schedule: Number of Community Service Hours Ordered Fee Amount 1 to 25 $10.00 26 to 50 20.00 51 to 75 30.00 76 to 100 40.00 101 to 125 50.00 126 to 150 60.00 151 to 175 70.00 176 and up 75.00

(c) Inter-County Transfer Fee. An Inter-County Transfer Fee shall be charged at a fixed rate of $25 to offenders who request or who are referred by a court or a probation department of a jurisdiction outside of the City and County of San Francisco to perform alternative community service within the boundaries of the City and County of San Francisco. The Inter-County Transfer Fee shall also be charged at the same rate for the administrative costs incurred by the Adult Probation Department to process requests for referral of San Francisco residents to perform alternative sentencing community service outside of the City and County of San Francisco. (d) Waiver or Adjustment of Fees. Guidelines to determine the financial ability of offenders to pay the administrative fee shall be established by the Adult Probation Department. Such guidelines shall include, but not be limited to, a review by the Adult Probation Department of documentation sufficient to evaluate the offender's income level. Upon its review, the Adult Probation Department may reduce the rate or waive the administrative fee where it determines that the offender is unable to pay all or a portion of the full fee. Any person 65 years of age or over and who has no source of income other than Social Security Benefits shall not be subject to the payment of the Project 20 administrative fee.

(e) Deposit of Revenue. Project 20 administrative fees received by the Adult Probation Department shall be deposited with the City and County Treasurer, and the Controller shall reimburse the Adult Probation Department for the costs of departmental services to perform the functions and operations referred to in this Section. (Added by Ord. 362-88, App. 8/5/88; amended by Ord. 430-88, App. 9/16/88)

In accordance with the provisions of Section 117.9(c)(2) of the California Code of Civil Procedure, the Clerk of the Municipal Court of the City and County of San Francisco is hereby authorized and directed to collect the sum of $25 from each judgment debtor who pays the judgment of a small claims court to the court in which the judgment was entered rather than to the judgment creditor directly. (Added by Ord. 27-90, App. 1/24/90)

(b) All requests for copies of records on file shall be subject to the standard fees in subsection (a) except for requests initiated and processed entirely as self-service requests. A self-service request is a request for one or more specified documents, initiated by the requester through the designated portion of the Assessor-Recorder’s website, that is fulfilled by automated electronic download or automated email delivery to the requester, and does not involve any other service (including but not limited to searching for specific documents, certification or conforming of copies, or acceptance of the request other than through the designated portion of the Assessor- Recorder’s website). For a request for all records within a specified date range, the Office of the Assessor-Recorder may, in its discretion, charge lower fees than subsection (a) requires to more accurately reflect the actual costs of fulfilling the request. (c) Fees received by the Assessor-Recorder under this Section 8.33.2 shall be deposited with the City and County Treasurer. (d) Fees for copies of records on file and services provided shall be adjusted each fiscal year, commencing in fiscal year 2025-2026,

without further action by the Board of Supervisors, to reflect changes in the relevant Consumer Price Index, as determined by the Controller. (1) No later than April 15 of each year, the Assessor-Recorder shall submit its current fee schedule to the Controller, who shall apply the price index adjustment to produce a new fee schedule for the following fiscal year. (2) No later than May 15 of each year, the Controller shall file a report with the Board of Supervisors reporting the new fee schedule and certifying that: (A) the fees produce sufficient revenue to support the costs of providing the documents or services for which each fee is assessed, and (B) the fees do not produce revenue which is significantly more than the costs of providing the documents or services for which each fee is assessed. (Added by Ord. 323-98, App. 10/30/98; amended by Ord. 227-04, File No. 040505, App. 9/23/2004; Ord. 71-24, File No. 240112, App. 4/12/2024, Eff. 5/13/2024)

(a) The Clerk of the Board of Supervisors is hereby authorized to charge and collect fees to defray the cost of the issuance of the following specific documents and the providing of the following services and any persons requesting such documents or services shall pay the following fee:

Item Unit Fee Rate Certification of document Per document $1.75 Copies of Audio Tape Recordings Per tape

For documents routinely produced in multiple copies (such as agendas and related materials), plus postage if mailed Per page .01 For documents produced on a one-time basis, plus postage if mailed Per page .10

(b) The Clerk of the Board is further authorized, in his or her best discretion, to waive, partially or wholly, any of the fees authorized by this Section when exigent circumstances arise, such as, but not limited to, the need to work cooperatively with other governmental agencies, or the inability of the requesting person to pay for the requested service. (c) Each of the fees listed above shall be adjusted annually to reflect changes in the Consumer Price Index, as determined by the Controller, and shall be rounded to the nearest whole dollar. (Added by Ord. 52-93, App. 2/25/93; amended by Ord. 29-04, File No. 032026, App. 3/2/2004)

(Added by Ord. 237-95, App. 7/7/95; repealed by Ord. 131-18, File No. 180132, App. 6/14/2018, Eff. 7/15/2018, Retro. 7/1/2018)

The Public Transportation Department is hereby authorized to charge fees to defray the actual cost of processing and issuing Regional Transit Discount Identification Cards. Any persons requesting such cards shall pay the following fees:

New Cards $3.00 Renewed Cards

5.00

All fees received for such cards shall be deposited with the Treasurer and shall be used to defray the costs incurred by the Public Transportation Department or its contractors in processing and issuing such cards. (Added by Ord. 65-98, App. 2/26/98)

("GIS") DATA LICENSE AGREEMENTS; RATIFICATION OF PRIOR FEES. All fees previously collected by the City under GIS data license agreements entered into since July 1, 1998 and before the effective date of this Section are hereby ratified. (Added by Ord. 111-01, File No. 010105, App. 5/25/2001)

(a) Property Tax Certificate. The Controller may collect a fee of $40.00 for issuing a property tax certificate under California Government Code Section 66492 or its successor. (b) W-2 Replacement. The Controller may collect a fee of $20.00 for issuing a replacement W-2 form. (Added by Ord. 188-03, File No. 030982, App. 7/25/2003)

(Added by Ord. 120-07, File No. 070325, App. 5-25-2007; amended by Ord. 131-18, File No. 180132, App. 6/14/2018, Eff. 7/15/2018, Retro. 7/1/2018; repealed by Ord. 200- 24, File No. 240606, App. 7/31/2024, Eff. 8/31/2024)

FEES. (a) Authority. The Mayor's Office of Housing and Community Development or its successor ("MOHCD") is hereby authorized to charge fees to defray the cost of issuing, administering, and processing documents related to certain housing transactions. Said fees shall be due at the time of filing an application. Failure to pay such fees shall result in a return of the application as incomplete to the applicant. Any persons requesting or requiring the following services shall pay the following fees:

Mortgage Credit Certificate $600 per application Refinance Mortgage Credit Certificate $600 per application Down-payment assistance loan $500 per application First-time homebuyer loan $500 per application Loan subordination fee, single family borrowers $500 per subordination Loan servicing fee, multifamily rental projects $2,000 per application plus time and materials charges

Fees charged for other actions not specified above shall be based on actual costs that MOHCD incurs in administering and processing the action or procedure and shall be charged on a time and materials basis. MOHCD shall provide the applicant with a written estimate of said costs at the time of application, and the applicant shall pay such fees prior to the time that the application is deemed complete. To the extent that the estimated fees do not cover actual costs, any outstanding amount due shall be a condition of MOHCD's final decision on the action or procedure. To the extent that the estimated fees exceeded the actual costs, MOHCD shall refund the excess amount to the applicant within a reasonable period after MOHCD's final decision on the action or procedure. (b) Additional Costs. In instances where administration of any application or document is or will exceed the fee amount established pursuant to Subsection 8.43(a), the Director of the Mayor's Office of Housing and Community Development, in his or her discretion, may require an applicant to pay a sum in excess of the subject fee amounts. This additional sum shall be sufficient to recover actual costs that MOHCD incurs and shall be charged on a time and materials basis. The Director also may charge any time or materials costs that other agencies, boards, commissions, or departments of the City, including the City Attorney's Office, incur in connection with the processing or administration of a particular application. Whenever additional fees are or will be charged, the Director, upon request of the applicant, shall provide in writing the basis for the additional fees or an estimate of the additional fees to be charged. (c) Payment of fees charged under this Code does not waive the fee requirements of other ordinances and rules and regulations pursuant thereto. (d) Fee Calculation Method. Establishment of the fees for each category and use specified in Subsection 8.43(a) shall be based on the Department's actual costs to process and administer the particular application. Said fees may include the actual costs that other agencies, boards, commission, or department of the City incur in connection with processing or administering these programs. Beginning with fiscal year 2011-2012, fees set in this Section may be adjusted each year, without further action by the Board of Supervisors, to reflect changes in the relevant Consumer Price Index, as determined by the Controller. No later than April 15th of each year, the Director shall submit MOHCD's current fee schedule to the Controller, who shall apply the price index adjustment to produce a new fee schedule for the following year. No later than May 15th of each year, the Controller shall file a report with the Board of Supervisors reporting the new fee schedule and certifying that: (a) the fees produce sufficient revenue to support the costs of providing the services for which each fee is assessed, and (b) the fees do not produce revenue which is significantly more than the costs of providing the services for which each fee is assessed. The Controller shall, if necessary, adjust the fees upward or downward for the upcoming fiscal year as appropriate to ensure that the Mayor's Office of Housing and Community Development recovers the costs of operation without producing revenue that is significantly more than such costs. The adjusted rates shall become operative on July 1. (Added by Ord. 186-10, File No. 100705, App. 7/23/2010; amended by Ord. 163-14, File No. 140591, App. 7/31/2014, Eff. 8/30/2014)

(a) Authority. The Department of Administrative Services (and Planning Department and Department of Building Inspection with respect to Notary Fees) is hereby authorized to charge the following fees to any persons requesting the following documents or services:

Description Unit Basis Fee Description Unit Basis Fee Temporary parking restriction (“no parking”) signs required under the Transportation Code Per sign $7 Black and white printing

Standard size (8.5x11, 8.5x14, 11x17) Per sq. ft. $0.81 Large format (greater than 11x17) Per sq. ft. $1.35 Color printing

Standard size (8.5x11, 8.5x14, 11x17) Per sq. ft. $1.63 Large format (greater than 11x17) Per sq. ft. $4.22 Scanning

Standard size (8.5x11, 8.5x14, 11x17) Per sq. ft. $2.11 Large format (greater than 11x17) Per sq. ft. $2.11 Notary jurat or acknowledgement Per document $15

(b) For the respective fees in the above chart that are charged on a per square foot basis, the fee shall include any fraction of a square foot. (c) Automatic Adjustment. Beginning with fiscal year 2024-2025, the fees set in subsection (a) shall be adjusted each year, without further action by the Board of Supervisors, to reflect changes in the relevant Consumer Price Index, as determined by the Controller, and to produce revenues sufficient to support the costs of providing the services for which the fees are assessed, but which will not produce revenue which is significantly more than the cost of providing the services for which the fees are assessed, also as determined by the Controller. (1) No later than April 15 of each year, the City Administrator shall submit its current fee schedule to the Controller, and shall report to the Controller the revenues generated by the fees for the prior fiscal year and the prior fiscal year’s costs for the services for which the fees are assessed, as well as any other information that the Controller determines appropriate to the performance of the Controller’s duties set forth in this Section 8.44. The Controller shall apply the price index adjustment and if necessary, adjust the fees upward or downward for the upcoming fiscal year as appropriate to ensure that costs of providing the services are recovered without producing revenue which is significantly more than such costs to produce a new fee schedule for the following year. (2) No later than May 15 of each year, the Controller shall file a report with the Board of Supervisors reporting the new fee schedule and certifying that: (a) the fees produce sufficient revenue to support the costs of providing the services for which each fee is assessed, and (b) the fees do not produce revenue which is significantly more than the costs of providing the services for which each fee is assessed. The adjusted fees shall become operative on July 1. (Added by Ord. 176-20, File No. 200840, App. 10/1/2020, Eff. 11/1/2020; amended by Ord. 181-22, File No. 220681, App. 8/4/2022, Eff. 9/4/2022; Ord. 237-23, File No. 230980, App. 11/21/2023, Eff. 12/22/2023; Ord. 112-26, File No. 260478, App. 6/11/2026, Eff. 7/12/2026)