Portola Municipal Code Ch. 16.40 Final Map

The final subdivision map shall be clearly and legibly drawn upon tracing cloth of good quality. All lines, letters and figures shall be clearly and legibly drawn in black waterproof India ink, except that certificates, affidavits, and acknowledgements may be legibly stamped or printed upon the map with opaque ink. The map shall be so made and shall be in such condition when filed that good legible prints can be made therefrom. The size of the sheets of tracing cloth shall be eighteen by twenty-six inches, leaving a margin of two inches at the left edge and one inch at the other three edges of the sheets. The scale of the final map shall be sufficiently large to clearly show the details of the plan, preferably one inch equals one hundred feet.

(Ord. 146 § 6.1(a), 1975)

Every sheet comprising the map shall bear the tract name, scale, north point, legend, sheet number, and number of sheets comprising the map. The title sheet shall contain the name of the tract and, if any of the land being subdivided has been previously shown on a recorded map, a subtitle referring to said recorded map. Below the name of the tract shall be clearly noted the basis of bearing for the survey. The tract name shall not be the same as the name of any existing city, town, tract, or subdivision of land into lots in the county, of which a map or plot has been previously recorded, nor shall such name be so nearly the same as to mislead the public or cause confusion as to identity thereof.

(Ord. 146 § 6.1(b), 1975)

When the final map consists of more than two map sheets, a key map showing the relation of the sheets shall be placed on sheet one.

(Ord. 146 § 6.1(c), 1975)

Maps filed for the purpose of reverting subdivided land to acreage shall be conspicuously so designated with the title "Reversion to Acreage Map."

(Ord. 146 § 6.1(d), 1975)

The final map shall clearly show the exact location of all permanent monuments as required to be set by Section 16.32.020. The adjoining corners of all adjoining subdivisions shall be identified by lot and block numbers, tract name and place of record, or by section, township and range or other proper designation.

(Ord. 146 § 6.1(e), 1975)

Sufficient data must be shown to determine readily the bearing and length of every lot line, block line and boundary line. Dimensions of lots shall be given as to net dimensions to the boundaries of adjoining streets and shall be shown in feet and hundredths of feet. No ditto marks shall be used. Lots containing one acre or more shall show net acreage to nearest hundredths. Bearings and distance of straight lines, and such radii and arc lengths for all curves as may be necessary to determine the location of the centers of curves shall be shown.

(Ord. 146 § 6.1(f), 1975)

Whenever the city has established a system of coordinates, the survey shall be tied into such system, or where there has been established the centerline of a street or alley, the data shall be shown on the final map indicating all monuments found and making reference to a field book or map. If the points were reset by ties, that fact shall be stated.

(Ord. 146 § 6.1(g), 1975)

The final map shall show the line of higher high water in case the subdivision is subject to periodic inundation by flood.

(Ord. 146 § 6.1(h), 1975)

The boundary of the tract shall be designated by a blue border applied to the tracing. Such border shall not interfere with the legibility of figures or other data.

(Ord. 146 § 6.1(i), 1975)

All lots shall be numbered consecutively with no omissions or duplications throughout the entire subdivision, including all units of any subdivision which has the same tract name but is designated by different units. No block division or numbering is required but, if desired by the subdivider, then each block shall be numbered consecutively. Circles or other geometric figures shall not be drawn around numbers. Each lot must be shown entirely on one street.

(Ord. 146 § 6.1(j), 1975)

The final map shall show the side lines, total width, width of the portion being dedicated and width of existing dedications of all streets and the width of railroad rights-of-way appearing on the map.

(Ord. 146 § 6.1(k), 1975)

A. The final map shall show the location and width of all easements to which the lots are subject. The easements must be clearly labeled and identified and, if already of record, recorded references given. If any easement is not definitely located of record, a statement of such easement must appear on the title sheet. Easements for storm drains, sewers and other purposes shall be designated by dotted lines. Distances and bearings on the side lines of lots which are cut by an easement must be arrowed or so shown that the map will indicate clearly the actual lengths of the lot lines. The width of the easement and the length and bearings of the lines thereof and sufficient ties thereto to definitely locate the easement with respect to the subdivision must be shown. If the easement is being dedicated by the map, it shall be properly set out in the owner's certificate of dedication.

B. Guy wires and appurtenances supporting public utility poles must be located within a public utility easement area, which easement must be rectangular in shape with the centerline coinciding with a lot line; provided, however, that the planning commission may approve radial easements for such purposes when necessary.

(Ord. 146 § 6.1(l), 1975)

The final map shall particularly define, delineate and designate all lots intended for sale or reserved for private purposes, and all parcels offered for dedication for any purpose with all dimensions, boundaries, and courses clearly shown and defined in every case. Any or all of the parcels of land intended for any public use except those parcels, other than streets, intended for the exclusive use of the lot owners, their licensees, visitors, tenants, and servants in the subdivision, shall be offered for dedication for public use. Parcels offered for dedication but not accepted shall be clearly designated as such on the map.

(Ord. 146 § 6.1(m), 1975)

The following certificates and acknowledgments and all others now or hereafter required by law shall appear on the final map; such certificates may be combined where appropriate:

A. Owners. A certificate signed and acknowledged by all parties having any record title interest in the land subdivision consenting to the preparation and recordation of said map; provided, however, that the signatures of parties owning the following types of interests may be omitted if their names and nature of their interests are endorsed on the map.

1. Rights-of-way, easements or other interest, none of which can ripen into a fee;

2. Rights-of-way, easements or reversions, which by reason of changed conditions, long disuse or laches appear to be no longer of practical use or value and for which signatures are impossible or impractical to obtain. In this case a reasonable statement of the circumstances preventing the procurement of the signatures shall be endorsed on the map;

3. Any map including territory originally patented by the United States or the state, under patent reserving interest to either or both of these entities may be recorded under the provisions of this title without the consent of the United States or the state thereto or to dedications made thereon;

B. Dedication. A certificate for execution acknowledged as in subsection A of this section, offering for dedication for public use those certain parcels of land which said parties desire to dedicate;

C. Civil Engineer. A certificate by the civil engineer or the licensed surveyor responsible for the survey and final map. The signature of such civil engineer or surveyor must be attested unless accompanied by his seal;

D. City Engineer. A certificate for execution by the city engineer;

E. County Recorder. A certificate for execution by the county recorder;

F. Planning Commission. A certificate for execution by the planning commission;

G. County Auditor. A certificate for execution by the county auditor stating that according to the records of his office there are no liens against the subdivision or any part thereof for unpaid federal, state, county, municipal or local taxes, or special assessments not yet payable;

H. Tax Bond. A certificate attesting that a tax bond, cash or other securities guaranteed in payment have been filed with the clerk of the board of supervisors to cover taxes and assessments against the property which are a lien but are not yet payable;

I. City Council. A certificate for execution by the mayor and attested by the clerk of the city council approving the final map as submitted and accepting or not accepting the areas dedicated for public use.

(Ord. 146 § 6.1(n), 1975)

Prior to the expiration of the tentative map approval, in accordance with Section 16.36.100, the subdivider or his agent shall file with the planning commission a final map accompanied by the following data and material:

Final map conforming to Sections 16.40.010 through 16.40.140 and containing all (except the approval certificate by the city council, the city engineer, and the planning commission) the necessary signatures affixed to the certificates and acknowledgements listed under Section 16.46.140.

(Ord. 297 § 2, 2002: Ord. 146 § 6.2(a), 1975)

A traverse sheet or sheets in a form approved by the city engineer giving latitudes and departures and/or coordinates of the boundary of the subdivisions, blocks, and lots therein is required.

(Ord. 146 § 6.2(b), 1975)

In addition to the tracings there shall be filed one set of cloth prints, and one set of negatives, or intermediates, and six sets of blue line or black line prints, of which the tracing shall contain the original signature.

(Ord. 146 § 6.2(c), 1975)

There shall be filed with the final map evidence of title issued by a reputable title insurance company, showing the names of all persons having any right, title or interest in the lands proposed to be subdivided and whose consent is necessary to convey clear title to the land. Such evidence of this title shall be filed with the final map for record in the office of the county recorder.

(Ord. 146 § 6.2(d), 1975)

A. Improvement bonds subject to the conditions of Chapter 16.28, if the improvements required under Chapter 16.12 have not been completed satisfactorily before the final map is filed.

B. Any other evidence and material that are or may be hereafter required by law or by the conditions of approval of the tentative map.

(Ord. 146 § 6.2(e), (f), 1976)

Within fifteen days after his receipt of the final map, the city engineer shall certify to its correctness and shall transmit it back to the planning commission.

(Ord. 146 § 6.3(d), 1975)

If the final map has been certified as correct by the city engineer and all data required in Sections 16.40.150 through 16.40.190 is in the hands of the planning commission, the planning commission shall, after the return of said final map, present same to the city council at its next regular meeting, together with the title evidence and improvement bonds as specified under Sections 16.40.150 through 16.40.190, or if said map has not been certified as correct by the city engineer, the planning commission shall, within three days, excluding Saturday, Sunday and holidays, return said final map with accompanying documents to the sudivider, together with a statement setting forth the grounds for its disapproval.

(Ord. 146 § 6.3(e), 1975)

Upon receipt of the final map, the city council shall at its next meeting, or within a period of not more than thirty-five days after such filing, approve such map if the same conforms to all the requirements of the Subdivision Map Act, this title and any other rulings made thereunder. The city council shall at the time of its action accept or reject any or all offers of dedications.

(Ord. 146 § 6.3(f), 1975)

Upon the approval of any final map and after the signatures and seals have been affixed the city clerk shall transmit the map to the county recorder to be recorded.

(Ord. 146 § 6.3(g), 1975)