Article III — Professional Services

Each professional services contract shall: (1) be in writing, (2) be signed by an employee having the authority to sign (See PHMC § 5.10.050); (3) include the nature and scope of services, total amount, and time for performance; (4) include appropriate insurance and indemnification provisions; and (5) be approved as to form by the city attorney. However, a department director may enter into a simpler agreement, on a form prepared by the city attorney, if the agreement has a value of $10,000 or less.

A contractor engaged in service on city property shall hold the city harmless, and maintain property damage, general liability and workers' compensation insurance in the amounts and form determined by the city attorney.

Soliciting quotes, estimates or requests for proposals (RFP) for a professional service contract is advisable, depending on the circumstances, but is not required. (Ord. 807 § 1, 2005)

Article IV

Environmental Preferences

• A. Purpose. It is the city's intention to:

  1. Institute practices that reduce waste by increasing product efficiency and effectiveness; and

  2. Purchase products that minimize environmental impacts, toxics, pollution and hazards to workers and the community to the greatest extent practicable; and

  3. Purchase products that: use less oil to produce and transport; include recycled content; are durable and long-lasting; conserve energy and water; use agricultural fibers and residues; reduce greenhouse gas emissions; use unbleached or chlorine-free manufacturing processes; are lead- and mercury-free; and use wood from sustainably harvested forests.

• B. Limitation. Nothing in this article requires a department, purchaser or contractor to obtain products that do not perform adequately or are not available at a reasonable price in a reasonable period of time. The city intends to purchase environmentally preferable products when it is technically and economically feasible to do so. The sections of this article shall be interpreted subject to the provisions of this section.

• (Ord. 835 § 1, 2008)

The city manager shall implement this article in coordination with all city departments by amending the city's purchasing procedures to include more detailed information regarding environmental preferences. The manager shall report to the city council annually regarding the effectiveness of this article.

(Ord. 835 § 1, 2008)

The city will institute practices that reduce waste and result in the purchase of fewer products, without reducing safety, quality or effectiveness. This includes:

• A. Purchase of remanufactured products;

• B. Evaluating long-term costs in comparing product alternatives;

• C. Preferring products that are durable, long lasting, reusable, refillable or recyclable;

• D. Reducing packaging or preferring packaging that is reusable, recyclable or compostable;

• E. Requiring suppliers of electronic equipment to take back equipment for reuse or recycling;

• F. Using energy efficient, and water efficient, equipment and lighting; and

• G. Using products that use less oil to produce and transport. (Ord. 835 § 1, 2008)

• A. Recycled content. The city will purchase products made from recycled content. This includes, but is not limited to: office paper; janitorial paper supplies; construction materials; landscaping materials; lubricating and industrial oil; asphalt concrete, aggregate base or Portland cement; and transportation products such as signs, cones, parking stops, delineators and barricades.

• B. Landscaping. The city will undertake landscape renovations, construction and maintenance using sustainable materials and techniques, including: integrated pest management; grasscycling; drip irrigation; composting; use of mulch; use of native and drought-tolerant plants; use of hardscape made of recycled content; and minimizing the amount of impervious surface.

• C. Toxics and pollution.

  1. The city will use products that do not include: cleaning and disinfecting products that contain ingredients which are carcinogens, mutagens or teratogens; products containing chlorofluorocarbons, phosphates, volatile organic compounds (VOCs) and formaldehyde, lead or mercury (except for fluorescent lights containing mercury); or products that contribute to the formation of dioxins and furans.

2. The city will use products that do include: biodegradable surfactants and detergents; physical, mechanical and biological pest controls; and fuel-efficient vehicles (including electric, hybrid, natural gas and biobased fuels).

(Ord. 835 § 1, 2008; Ord. 836 § 1, 2008)