Chapter 2.45 — ADVISORY BODIES GENERALLY

2.45.010 - General qualifications—Ethnic, geographic and gender diversity.¶

City officials, when recommending or nominating persons to serve on city advisory bodies, shall seek outstanding individuals whose commitment and talents will contribute to the purposes and functions of the advisory body and who reflect the ethnic, geographic and gender diversity of the city.

(Ord. 6229 § 2 (part), 1987)

2.45.020 - Completion of term when no longer qualified to be appointed.¶

Notwithstanding any other provisions of this code, persons meeting all requirements when appointed to an advisory body may, with the approval of the city council complete their term even though they no longer meet the requirements to be appointed to such advisory body unless such continuation in office would violate state or federal law.

(Ord. 6820 § 45 (part), 2000; Ord. 6229 § 2 (part), 1987)

2.45.030 - Robert's Rules of Order.¶

All meetings of advisory bodies shall be conducted in accordance with Robert's Rules of Order, latest revised edition.

(Ord. 6229 § 2 (part), 1987)

2.45.035 - Advisory body meetings.¶

Notwithstanding any other provisions in this title, changes in rules and regulations establishing the date and time of scheduled meetings need not be submitted to the city council for approval.

(Ord. 6668 § 1, 1996)

2.45.040 - Compensation—Expenses.¶

Members of advisory bodies shall serve without compensation, but shall be reimbursed for the actual and necessary expenses incurred in the discharge of their duties.

(Ord. 6229 § 2 (part), 1987)

2.45.050 - Vacation of appointments by newly elected councilmember or Mayor.¶

A newly elected councilmember or Mayor may vacate any or all seats on advisory boards, commissions and committees created by the council, provided that the councilmember or Mayor announces an intention to vacate those seats within 90 calendar days of being sworn in to serve on the city council or as Mayor.

For purposes of this section, a "seat" shall mean a seat on an advisory board, commission or committee for which the councilmember from the district, or Mayor, or Mayor as nominating authority on behalf of the Council, has the power of nomination.

The councilmember's or Mayor's decision to vacate any or all seats must be made within the 90 calendar day period, though a decision on each individual seat need not be made at the same time.

An incumbent board member, commissioner or committee member shall continue to serve until a replacement has been ratified by the city council and sworn in by the city clerk.

An incumbent board member, commissioner or committee member with less than 90 days remaining on a term, cannot be replaced until the end of that term.

The city clerk shall indicate which seats have been vacated in one or more information items on the council's agenda and shall ensure that such vacancies are posted in accordance with the Maddy Act.

Once the posting period under the Maddy Act has been completed for any vacated seat, the newly elected councilmember, or Mayor, or Mayor as nominating authority on behalf of the Council, may nominate a person to fill the vacated seat.

(Ord. 6633 § 1, 1995: Ord. 6531 § 1, 1993)

(Ord. No. 7370, § 1, 2-1-2021)

2.45.060 - Commission review of matters implicating the work of other city bodies.¶

Commissions are advisory to the city council and, unless otherwise specified in the ordinance which creates a particular commission, do not have authority over the work program or staff of any other commission or public body. Commissions are encouraged to consult with and to cooperate with other commissions in carrying out their responsibilities and functions. The city council affirms its right, on its own motion, to request the advice of any commission on any matter, including a matter within the jurisdiction of another commission or public body so long as the request is not in conflict with any other provision of this code or of state law. If a commission has a question as to whether it has jurisdiction over a particular matter, or should one commission wish to review a matter within the jurisdiction of another commission or public body which cannot be resolved cooperatively, the commission shall direct a request to the city council for direction and for leave to conduct a review of that matter, which request shall set forth the objectives of the review and propose both a process and a timetable for completion. The questioning commission shall refrain from acting on any questioned matter until direction is provided by the city council.

(Ord. 6982 § 1, 2004)