Article 2 — REPRESENTATION PROCEEDINGS

A.

An employee organization which seeks to be formally acknowledged as the exclusively recognized employee organization representing the employees in an appropriate unit, shall file a petition with the employee relations officer containing the following information and documentation:

Name and address of the employee organization;

Names and titles of its officers;

Names of employee organization representatives who are authorized to speak on behalf of the organization;

A statement that the employee organization has, as one of its primary purposes, representing employees in their employment relations with the city;

A statement whether the employee organization is a chapter of, or affiliated directly or indirectly in any manner, with a local, regional, state, national or international organization and, if so, the name and address of each such other organization;

Certified copies of the employee organization's constitution and by-laws;

A designation of those persons, not exceeding two in number, and their addresses, to whom a notice sent by regular United States mail will be deemed sufficient notice on the employee organization for any purpose;

A statement that the employee organization has no restriction on membership based on race, religion, color, creed, sex, national origin, ancestry, age, medical condition, disability or marital status;

The job classifications or titles of employees in the unit claimed to be appropriate and the approximate number of member employees therein;

A statement that the employee organization has in its possession proof of employee support to establish that a majority of the employees in the unit claimed to be appropriate have designated the employee organization to represent them in their employment relations with the city. Such written proof shall be submitted for confirmation to the employee relations officer or to a mutually agreed upon disinterested third party;

A request that the employee relations officer formally acknowledge the petitioner as the exclusively recognized employee organization representing the employees in the unit claimed to be appropriate for the purpose of meeting and conferring in good faith;

B.

The petition, including the proof of employee support and all accompanying documentation, shall be declared to be true, correct and complete, under penalty of perjury, by the duly authorized officer of the employee organization executing it.

(Ord. 97-4 §1(part), 1997).

A.

Upon receipt of the petition, the employee relations officer shall determine whether:

There has been compliance with the requirements of the recognition petition; and

The proposed representation unit is an appropriate unit in accordance with Section 4.05.100 of this chapter.

B.

If an affirmative determination is made by the employee relations officer on the foregoing matters, the employee relations officer shall so inform the petitioning organization, give written notice of the request for recognition to the employees in the unit, and take no action on the request for thirty days. If either of the foregoing matters are not affirmatively determined, the employee relations officer shall offer to consult thereon with the petitioning employee organization and, if such determination thereafter remains unchanged, shall inform that organization of the reasons therefor in writing. The petitioning employee organization may appeal such determination in accordance with Section 4.05.120 of this chapter.

(Ord. 97-4 §1(part), 1997).

Within thirty days after the date written notice was given to affected employees that a valid recognition petition for an appropriate unit has been filed, any other employee organization may file a competing

request to be formally acknowledged as the exclusively recognized employee organization of the employees in the same or in an overlapping unit or one which corresponds with respect to some, but not all, the classifications or positions set forth in the recognition petition being challenged, by filing a petition evidencing proof of employee support in the unit claimed to be appropriate of at least thirty percent and otherwise in the same form and manner as set forth in Section 4.05.050 of this chapter. If such challenging petition seeks establishment of an overlapping unit, the employee relations officer shall call for a hearing on such overlapping petitions for the purpose of ascertaining the more appropriate unit, at which time the petitioning employee organizations shall be heard. Thereafter, the employee relations officer shall determine the appropriate unit or units in accordance with the standards in Section 4.05.100 of this chapter. The petitioning employee organizations shall have fifteen days from the date notice of such unit determination is communicated to them by the employee relations officer to amend their petitions to conform to such determination or to appeal such determination pursuant to Section 4.05.120 of this chapter.

(Ord. 97-4 §1(part), 1997).

A.

The employee relations officer shall arrange for a secret ballot election to be conducted by a party agreed to by the employee relations officer and the concerned employee organization, in accordance with its rules and procedures subject to the provisions of this chapter. All employee organizations who have duly submitted petitions which have been determined to be in conformance with this chapter shall be included on the ballot. The ballot shall also reserve to employees the choice of representing themselves individually in their employment relations with the city. Employees entitled to vote in such election shall be those persons employed in regular permanent positions within the designated appropriate unit who were employed during the pay period immediately prior to the date which ended at least fifteen days before the date the election commences, including those who did not work during such period because illness, vacation or other authorized leaves of absence, and who are employed by the city in the same unit on the date of the election. An employee organization shall be formally acknowledged as the exclusively recognized employee organization for the designated appropriate unit following an election or runoff election, if it received a numerical majority of all valid votes cast in the election. In an election involving three or more choices, where none of the choices receives a majority of the valid votes cast, a runoff election shall be conducted between the two choices receiving the largest number of valid votes cast, the rules governing an initial election being applicable to a runoff election.

B.

There shall be no more than one valid election under this chapter pursuant to any petition in a twelve- month period affecting the same unit.

C.

If the parties are unable to agree on a third party to conduct an election, the election shall be conducted by the State Conciliation Service.

D.

Costs of conducting elections shall be borne in equal shares by the city and by each employee organization appearing on the ballot.

(Ord. 97-4 §1(part), 1997).

A.

A decertification petition alleging that the incumbent exclusively recognized employee organization no longer represents a majority of the employees in an established appropriate unit may be filed with the employee relations officer only during the month of March of any year following the first full year of recognition or during the thirty-day period commencing one hundred twenty days prior to the termination date of a memorandum of understanding then having been in effect less than three years, whichever occurs later. A decertification petition may be filed by two or more employees or their representative of an employee organization and shall contain the following information and documentation declared by the duly authorized signatory under penalty of perjury to be true, correct and complete:

The name, address and telephone number of the petitioner and a designated representative authorized to receive notices or requests for further information;

The name of the established appropriate unit and of the incumbent exclusively recognized employee organization sought to be decertified as the representative of that unit;

An allegation that the incumbent exclusively recognized employee organization no longer represents a majority of the employees in the appropriate unit and any other relevant and material facts relating thereto;

Proof of employee support that at least thirty percent of the employees in the established appropriate unit no longer desire to be represented by the incumbent exclusively recognized employee organization. Such proof shall be submitted for confirmation to the employee relations officer or to a mutually agreed upon disinterested third party within the time limits specified in subsection A of this section.

B.

An employee organization may, in satisfaction of the decertification petition requirements under this article, file a petition under this section in the form of a recognition petition that evidences proof of employee support of at least thirty percent and otherwise conforms to the requirements of Section 4.05.050 of this chapter.

C.

The employee relations officer shall initially determine whether the petition has been filed in compliance with the applicable provisions of this article. If the determination is in the negative, the employee relations officer shall offer to consult thereon with the representative of such petitioning employees or employee organization and, if such determination thereafter remains unchanged, shall return such petition to the employees or employee organization with a statement of the reasons therefor in writing. The petitioning employees or employee organization may appeal such determination in accordance with Section 4.05.120 of this chapter. If the determination of the employee relations officer is in the affirmative, or if a negative determination is reversed on appeal, written notice of such decertification or recognition petition shall be given to the incumbent exclusively recognized employee organization and to unit employees.

D.

The employee relations officer shall thereupon arrange for a secret ballot election to be held on or about fifteen days after such notice to determine the wishes of unit employees as to the question of decertification and, if a recognition petition was duly filed under this article, the question of representation. Such election shall be conducted in conformance with Section 4.05.090 of this chapter.

E.

During the open period specified in subsection A of this section, the employee relations officer may on his or her own motion, when he or she has reason to believe that a majority of unit employees no longer wish to be represented by the incumbent exclusively recognized employee organization, give notice to that organization and all unit employees that such officer will arrange for an election to determine that issue. In such event any other employee organization may, within fifteen days of such notice, file a recognition petition in accordance with this section, which the employee relations officer shall act on in accordance with this section.

F.

If, pursuant to this section, a different employee organization is formally acknowledged as the exclusively recognized employee organization, such organization shall be bound by all the terms and conditions of any memorandum of understanding then in effect for its remaining term.

(Ord. 97-4 §1(part), 1997).

A.

The policy objectives in determining the appropriateness of units shall be the effect of a proposed unit on:

The efficient operations of the city and its compatibility with the primary responsibility of the city and its employees to effectively and economically serve the public; and

Providing employees with effective representation based on recognized community of interest considerations.

B.

These policy objectives require that the appropriate unit shall be the broadest feasible grouping of positions that share an identifiable community of interest. Factors to be considered shall be:

Similarity of the general kinds of work performed, types of qualifications required, and the general working conditions;

History of representation in the city and similar employment; except that no unit shall be deemed to be an appropriate unit solely on the basis of the extent to which employees in the proposed unit have organized;

Consistency with the organizational patterns of the city;

Number of employees and classifications, and the effect on the administration of employer-employee relations created by the fragmentation of classifications and proliferation of units;

Effect on the classification structure and impact on the stability of the employer-employee relationship of dividing a single or related classifications among two or more units.

C.

Notwithstanding the foregoing provisions of this section, managerial, supervisory and confidential responsibilities, as defined in Section 4.05.020 of this chapter, are determining factors in establishing appropriate units under this article, and therefore such managerial, supervisory and confidential employees may only be included in units that do not include nonmanagerial, nonsupervisory and nonconfidential employees. Managerial, supervisory and confidential employees may not represent any employee organization which represents other employees.

D.

The employee relations officer shall, after notice to and consultation with affected employee organizations, allocate new classifications or positions, delete eliminated classifications or positions, and retain, reallocate or delete modified classifications or positions from units in accordance with the provisions of this section.

(Ord. 97-4 §1(part), 1997).

A.

Requests by employee organizations for modifications of established appropriate units may be considered by the employee relations officer during the period specified in Section 4.05.090 of this chapter. Such requests shall be submitted in the form of a recognition petition and, in addition to the requirements set forth in Section 4.05.050 of this chapter, shall contain a complete statement of all relevant facts and citations in support of the proposed modified unit in terms of the policies and standards set forth in Section

The employee relations officer shall process such petitions as other recognition

petitions under this article.

B.

The employee relations officer may on his or her own motion propose during the period specified in Section

The employee relations officer shall give

written notice of the proposed modification to any affected employee organization and shall hold a meeting concerning the proposed modification, at which time all affected employee organizations shall be heard. Thereafter, the employee relations officer shall determine the composition of the appropriate unit or units in accordance with Section 4.05.100 of this chapter, and shall give written notice of such determination to the affected employee organizations. The employee relations officer's determination may be appealed as provided in Section 4.05.120 of this chapter. If a unit is modified pursuant to the motion of the employee relations officer under this article, employee organizations may thereafter file recognition petitions seeking to become the exclusively recognized employee organization for such new appropriate unit or units pursuant to Section 4.05.050 of this chapter.

(Ord. 97-4 §1(part), 1997).

A.

An employee organization aggrieved by an appropriate unit determination of the employee relations officer under this article may, within ten days of notice thereof, request the intervention of the State Conciliation Service pursuant to Government Code §§ 3507.1 and 3507.3, or may, in lieu thereof or thereafter, appeal such determination to the city council for final decision within fifteen days of notice of the employee relations officer's determination or the termination of proceedings pursuant to Government Code §§ 3507.1 and 3507.3, whichever is later.

B.

An employee organization aggrieved by a determination of the employee relations officer that a recognition petition, challenging petition or decertification of recognition petition, or employees aggrieved by a determination of the employee relations officer that a decertification petition has not been filed in compliance with the applicable provisions of this chapter may, within fifteen days of notice of such determination, appeal the determination to city council for final decision.

C.

Appeals to the city council shall be filed in writing with the city clerk, and a copy thereof served on the employee relations officer. The city council shall commence to consider the matter within thirty days of the filing of the appeal. The city council may, in its discretion, refer the dispute to a third party hearing process. Any decision of the city council on the use of such procedure, and/or any decision of the city council determining the substance of the dispute shall be final and binding.

(Ord. 97-4 §1(part), 1997).