Los Angeles Municipal Code Art. 6 Training and Tuition Reimbursement Programs for City Employees

There is hereby established an employee training and development program for all classes of officers and employees of the City of Los Angeles.

SECTION HISTORY

Based on Ord. No. 131,755. Amended by: Ord. No. 134,983, Ord. No. 143,615, Eff. 8-19-72.

a. Duty of General Manager Personnel Department and Director of the Office of Administrative and Research Services. The General Manager Personnel Department, with the cooperation of the Director of the Office of Administrative and Research Services and the heads of all departments (except Harbor, Airports and Water and Power), is hereby directed to maintain a general training and development program for all employees, a management development program for executives, middle level management and staff personnel, and other programs to train and improve the performance of City employees. Development and training may take the form of formalized training courses on employee time, either fee or under tuition reimbursement, seminars and workshops on City time, City-sponsored or provided courses on City time, rotation or exchange programs, special assignments, supervisory coaching and counseling, apprentice and work study programs, or any other appropriate method.

b. Annual Review of Program. To maintain such programs, the Personnel Department shall, with the cooperation of each department head, annually review the existing programs and revise and update them as required. Programs shall include the following features.

1. General Employee Development and Training. Specific proposals on an individual and group basis to improve performance,
identify promotional opportunities, and enhance the opportunities for promotion of non-management employees to management and
other higher level jobs.

2. Management Development and Training. Identification of the key management jobs in the department, and

(a) Identification of the sources of qualified replacements, individually and organizationally;

(b) Specific individual proposals for improving the performance of incumbents and for broadening the experience and
increasing the potential of replacements;

(c) Identification of incumbents who are performing in an outstanding competent manner, with evidence of such
competence, and proposals for recognition of such competence.

c. Implementation of the Program.

1. Developing a Departmental Program. Representatives of the Personnel Department shall meet periodically with the

departmental training committee or individual designated as training coordinator, shall review the development needs of employees of the department as related to organizational objectives, and shall draft a plan for the implementation of a training and development program to satisfy these needs.

d. Records and Reports. Each departmental training committee or coordinator shall annually on September 1, report through its normal channels to the Personnel Department on the employee training and developmental programs held during the preceding fiscal year. Progress will be reviewed by the General Manager Personnel Department and the Director of the Office of Administrative and Research Services. The General Manager Personnel Department shall report to the Mayor and the City Council annually on January 1 on the progress of all departments as of June 30 each year.

SECTION HISTORY

Based on Ord. No. 131,755. Amended by: Ord. No. 134,983; Ord. No. 143,615, Eff. 8-19-72; Ord. No. 173,308, Eff. 6-30-00, Oper. 7-1-00; Subsec. a., Ord. No. 184,264, Eff. 5-5-16.

a. The Director of the Office of Administrative and Research Services and the General Manager Personnel Department are hereby authorized and shall be responsible for the establishment of rules, regulations and standards in order to carry out the provisions of this article.

b. The Director of the Office of Administrative and Research Services and the General Manager Personnel Department shall assist the managers of all departments in the establishment of departmental training committees or the appointment of departmental training coordinators.

SECTION HISTORY

Based on Ord. No. 131,755. Amended by: Ord. No. 143,615, Eff. 8-19-72; Ord. No. 173,308, Eff. 6-30-00, Oper. 7-1-00.

a. The appointing authority of any department is hereby authorized to assign any employee of the appointing authority’s department to take a specialized training course provided that such appointing authority determines that such a course is of direct value to the City and relevant to the employee’s duties and will provide special knowledge and skills that cannot be provided through available in service training programs, and provided further that such specialized training course is first approved by the Director of the Office of Administrative and Research Services and the General Manager Personnel Department.

b. The Director of the Office of Administrative and Research Services and the General Manager Personnel Department may by rule prescribe the conditions under which an employee may be required to repay the City for the cost of any tuition for which the employee was reimbursed or for the cost of any other training, institute or seminar on or off City time which was prepaid by the City, provided such payment by the City exceeds $300, if the employee fails to remain in the City service a reasonable length of time after completion of such training, to be determined by the appointment authority, but not to exceed three years. When an employee is required to repay the cost of tuition or training, the employee shall sign an agreement which appointing authorities are hereby authorized to execute, and which shall be substantially in the form set forth below. Such agreement shall not be deemed a contract of employment between the City and the employee executing the same.

The standard form of such agreement shall be as follows:

SPECIALIZED TRAINING AGREEMENT

THIS AGREEMENT made and entered into this ___ day of ________, 19, by and between the CITY OF LOS ANGELES, a municipal corporation, hereinafter referred to as CITY, and ___________________ a City employee, hereinafter referred to as EMPLOYEE.

WITNESSETH:

WHEREAS, training is needed for certain personnel in the , (Department of Bureau) and the training of said personnel in (Type of Training) will promote efficiency and economy in City government, and

WHEREAS, Specialized Training or a course involving Tuition Reimbursement costing in excess of $300 pursuant to the provisions of Los Angeles Administrative Code Section 4.314 is available through (Organization Offering Training) which will provide the necessary skills and abilities to said employees in the field of________________and

WHEREAS, (Employee Name) has been assigned to take a Specialized Training Course, or is eligible for Tuition Reimbursement for a course costing in excess of $300 pursuant to the provisions of Los Angeles Administrative Code Section 4.314, and

WHEREAS, the necessary funds have been provided for this purpose,

NOW, THEREFORE, the parties hereto agree as follows:

1. City agrees to pay for a Specialized Training Course or to provide Tuition Reimbursement for a course costing in excess of $300 conducted by _______________________.

   2. Employee shall be paid the Employee’s normal salary for the Employee’s job classification while taking the Specialized Training

   Course herein referred to upon the basis of an eight (8) hour day, forty (40) hour week, without any compensation for overtime or other adjusted compensation or premium pay based upon time spent in taking such Specialized Training Course.

   If Employee is taking a course for which Tuition Reimbursement in excess of $300 has been approved in accordance with the

   provisions of Los Angeles Administrative Code Section 4.314, and which course is taken outside of Employee’s regular hours of employment, no compensation shall be allowed for time spent in taking such course.

   Such Specialized Training Course, or the course approved for tuition reimbursement, shall consist of (Insert appropriate course description).

   3. Employee agrees to reimburse City for all money advanced by City for Employee’s Specialized Training Course or for money

   received as reimbursement for tuition upon leaving City service.

   Nothing contained herein shall be construed as requiring or obligating Employee to remain in City service; however, if Employee

   does remain in the employ of City after completion of Employee’s Specialized Training Course or after receiving tuition reimbursement for a course costing in excess of $300, Employee’s obligation to reimburse City for the cost of Employee’s Specialized Training Course or tuition reimbursement shall be reduced by _____% for each month Employee remains with City.

   4. If Employee leaves City service because of death, prolonged illness, mental defects, disability or similar eventualities beyond the

   control of Employee, or because of termination for cause, or because of retirement, said obligation to reimburse City shall be deemed

satisfied and Employee shall make no payments to City.

5. This agreement shall not be deemed to be or construed a contract of employment between the parties hereto.

IN WITNESS WHEREOF, the CITY OF LOS ANGELES has caused this agreement to be executed on its behalf by its duly authorized officers and EMPLOYEE has executed the same the day and year first above written.

CITY OF LOS ANGELES,

By

City Employee

ATTEST:

City Clerk

SECTION HISTORY

Based on Ord. No. 131,755. Amended by: Ord. No. 143,615, Eff. 8-19-72; Ord. No. 173,308, Eff. 6-30-00, Oper. 7-1-00.

Reimbursement for tuition may be made to any employee who has requested training and for whom such training has been authorized under rules, regulations and standards established by the Director of the Office of Administrative and Research Services and the General Manager of the Personnel Department. No reimbursement shall be made to any person who has become separated from City service or to any person who is eligible for reimbursement for such training by any other governmental agency, organization or association.

SECTION HISTORY

Based on Ord. No. 131,755. Amended by: Ord. No. 143,615, Eff. 8-19-72; Ord. No. 173,308, Eff. 6-30-00, Oper. 7-1-00.

Every officer, board or department of the City shall render all possible assistance to the General Manager Personnel Department and the Director of the Office of Administrative and Research Services in carrying out the provisions of this article.

SECTION HISTORY

Based on Ord. No. 131,755. Amended by: Ord. No. 143,615, Eff. 8-19-72; Ord. No. 173,308, Eff. 6-30-00, Oper. 7-1-00.