Los Angeles Municipal Code Art. 1 Powers and Duties

Section 14.1 Committee Coordination of Council Actions. 14.3 Information Duties. 14.4 Committee Support. 14.5 Negotiations. 14.6 Approval of Grant Applications. 14.7 Commitments. 14.8 Contracts. 14.9 Status Report. 14.10 Applicability.

Subject to the provisions of the Charter, all matters affecting grants, grants-in-aid, and/or technical assistance programs to the City from governmental or other grant agencies shall be a part of the grants program of the City and the Council’s actions with respect thereto shall be coordinated through appropriate committee assignment.

SECTION HISTORY

Added by Ord. No. 150,582, Eff. 3-24-78, Oper. 4-1-78. Amended by: In Entirety, Ord. No. 164,741, Eff. 5-27-89, Oper. 7-1-89; In Entirety, Ord. No. 173,282, Eff. 6-26-00, Oper. 7-1-00.

City offices and departments shall submit to the Mayor and Council whatever documentation and other information they receive which affects or will affect the implementation of the grants program, and shall forward therewith the recommendations of said office or department in all cases. The Mayor may submit comments and recommendations on the documentation and information as the Mayor deems appropriate.

The President of the City Council shall refer to the appropriate committee, for its review and report to the City Council, that which has been received. The committee shall cause the Mayor and the City Council to be kept informed of the status of the grants program. SECTION HISTORY

Added by Ord. No. 150,582, Eff. 3-24-78, Oper. 4-1-78. Amended by: In Entirety, Ord. No. 164,741, Eff. 5-27-89, Oper. 7-1-89; In Entirety, Ord. No. 173,282, Eff. 6-26-00, Oper. 7-1-00.

The Office of the Chief Legislative Analyst shall submit to the appropriate committee, reports, together with recommendations thereon, on grant matters as deemed necessary by the committee. The Office, where requested by the involved committee, shall review the management and operations of all grant matters in which the City or any of its officers, boards, bureaus or departments are involved, and simultaneously report to the Mayor and to the City Council with respect to the progress, developments and expenditures thereunder.

SECTION HISTORY

Added by Ord. No. 150,582, Eff. 3-24-78, Oper. 4-1-78. Amended by: In Entirety, Ord. No. 164,741, Eff. 5-27-89, Oper. 7-1-89; In Entirety, Ord. No. 170,388, Eff. 3-18-95.

Pursuant to Charter Subsection 231(h), the Mayor shall represent the City and coordinate negotiations between the City and governmental and other grant agencies regarding the grants program. All matters which relate to the City grant program and require a City commitment not previously approved under applicable law shall be submitted to the City Council for approval.

SECTION HISTORY

Added by Ord. No. 150,582, Eff. 3-24-78, Oper. 4-1-78. Amended by: In Entirety, Ord. No. 164,741, Eff. 5-27-89, Oper. 7-1-89; In Entirety, Ord. No. 173,282, Eff. 6-26-00, Oper. 7-1-00.

(a) Non-matching funds grants.

(1) General Managers, Officers and/or Directors may submit applications for competitive and/or discretionary grants to granting

agencies without Mayor and City Council approval if no City General Funds, matching funds or other commitments of City resources are required, consistent with any direction from the Mayor under Charter Section 231(h). Simultaneously with the submission of a grant application to a granting agency, the General Manager, Officer and/or Director applying for the grant shall transmit a copy of the grant application and an explanatory memorandum to the Mayor, Office of the City Administrative Officer (CAO), Office of the Chief Legislative Analyst (CLA), and to the City Clerk for committee and City Council consideration pursuant to procedures established by the City Council. Offices and departments shall obtain Mayor and City Council approval before accepting and receiving the grant award.

(2) Notwithstanding the provisions of subdivision (a), during the duration of a Major Disaster or Emergency Declaration by either

the federal or state government, General Managers, Officers, and/or Directors may both submit applications and accept awards, consistent with direction from the Mayor under Charter Section 231(h), for competitive and/or discretionary grants from granting agencies without Mayor or City Council approval if no City General Funds, matching funds or other commitments of City resources are required. As soon as practicable after receipt of an award letter and/or award documentation, but prior to the certification of acceptance of the award, the General Manager, Officer and/or Director applying for the grant shall transmit a copy of the award letter and/or documentation and any terms and conditions attached thereto to the Mayor, Office of the City Administrative Officer (CAO), and the Office of the Chief Legislative Analyst (CLA). Offices and departments are not required to obtain Mayor or City Council approval before accepting and receiving the emergency-related grant award. Nothing in this subdivision authorizes an office or department to accept a grant if the acceptance, terms, assurances, or conditions of the grant violate another provision of City law, the determination of which shall be made by the City Attorney.

(b) Matching funds grants.

(1) General Managers, Officers and/or Directors may submit applications for competitive and/or discretionary grants to granting agencies, consistent with any direction from the Mayor under Charter Section 231(h), which require the commitment of matching funds, General Funds, or other city resources, without prior Mayor and City Council approval, only under circumstances where the Notice of Funding Availability was published less than 61 days in advance of the date of the application deadline established by the awarding agency. Simultaneously with the submission of a grant application to a granting agency, the General Manager, Officer and/or Director applying for the grant shall transmit a copy of the grant application and an explanatory memorandum to the Mayor, Office of

the City Administrative Officer (CAO), Office of the Chief Legislative Analyst (CLA), and to the City Clerk for committee and City Council consideration pursuant to procedures established by the City Council. Departments shall obtain Mayor and City Council approval before accepting and receiving the grant award.

(2) Notwithstanding the provisions of subdivision (a), during the duration of an emergency declaration issued by the federal or state

government, or by the Mayor under Section 8.27 of this Code, for the 2025 Palisades, Hurst, Sunset, or Kenneth fires, General Managers, Officers, and/or Directors may submit applications for competitive and/or discretionary grants to granting agencies, consistent with any direction from the Mayor under Charter Section 231(h), which require the commitment of matching funds, General Funds, or other city resources, without Mayor or City Council approval regardless of when a Notice of Funding Availability is published. Simultaneously with the submission of a grant application to a granting agency, the General Manager, Officer and/or Director applying for the grant shall transmit a copy of the grant application and an explanatory memorandum to the Mayor, Office of the City Administrative Officer (CAO), and Office of the Chief Legislative Analyst (CLA). Departments shall obtain Mayor and City Council approval before accepting and receiving a fire-related grant award that requires the commitment of matching funds, General Funds, or other city resources. Nothing in this subdivision authorizes an office or department to accept a grant if the acceptance, terms, assurances, or conditions of the grant violate another provision of City law, the determination of which shall be made by the City Attorney.

(c) The provisions of Section 14.6(a) and (b) do not apply to entitlement and/or formula grants or allocations. Whenever, and as soon as, it appears desirable to a department or office to apply for grants or allocations distributed as entitlements and/or by formula or for any other grant not meeting the provisions of 14(a) or 14(b), or to amend the terms of such a grant currently in effect, it shall notify the Mayor and the City Council thereof at the same time, in writing. The President of the Council shall thereupon refer it to the appropriate committee for its review and recommendation to the City Council. Such department or office shall proceed no further until approval is received from the City Council.

Matters initiated by the City Council regarding notices of intent, grant applications, amendments to grant contracts, suspension or termination of grants, reprogramming of existing grant funds or other grant related matters may be presented to and acted upon at said time by the City Council, or such may be referred to the appropriate committee for review and recommendation. In the event the matter is referred to a committee, a copy thereof shall be simultaneously referred by the City Clerk to the Mayor with a request that the Mayor submit any recommendations thereon which the Mayor desires to make within ten (10) days of receipt of the matter.

SECTION HISTORY

Added by Ord. No. 150,582, Eff. 3-24-78, Oper. 4-1-78. Amended by: Third Para. added, Ord. No. 153,664, Eff. 6-1-80; In Entirety, Ord. No. 164,741, Eff. 5-27-89, Oper. 7-1-89; First Para., Ord. No. 169,108, Eff. 11-27-93; First Para., Ord. No. 170,388, Eff. 3-18-95; Last Sentence, Ord. No. 173,282, Eff. 6-26-00, Oper. 7-1-00; First and Second Paras. deleted, Subsecs. (a), (b), and (c) added (Last Unnumbered Para. unaffected), Ord. No. 174,410, Eff. 1-29-02; Subsecs. (a) and (b), Ord. No. 188,682, Eff. 8-16-25.

(a) Except as amended by Section 14.8 below no City department or office shall have authority to make, or to imply any commitment to any person, agency or other entity with respect to the grants program, or to any item which is a part thereof, nor shall any purported commitment be binding upon the City, unless (a) those documents which form a binding commitment, or (b) those preliminary documents which disclose the fiscal allocation, time of performance and the services to be provided and authorize a specific officer or employee to execute a final contract on behalf of the City limited to that allocation, time and to those services, have been approved by a majority vote of the City Council, subject to the approval of the Mayor, or approval of the Council over the Mayor’s disapproval by a two-thirds vote. In the event the Mayor does not act thereon within ten (10) days after receipt of the documents, they shall become effective and be as valid as if they had been approved and signed by the Mayor.

(b) Irrespective of the provisions of Subsection (a) above, subject to the approval of the Mayor, the City Engineer is hereby authorized to execute all amendments to Council-approved Federal and State Clean Water Grants that increase a grant by any amount, or that decrease a grant less than $100,000.00. The City Engineer is further authorized, subject to the approval of the Mayor, to execute all amendments to Council-approved Federal and State Clean Water Grants that decrease a grant $100,000.00 or more. The City Engineer shall prepare quarterly reports regarding any action taken pursuant to this subsection, which reports shall be presented to the Mayor and the City Council through the Board of Public Works.

SECTION HISTORY

Added by Ord. No. 150,582, Eff. 3-24-78, Oper. 4-1-78. Amended by: Ord. No. 158,226, Eff. 9-19-83; First Para. Denoted as Subsec. (a), Subsec. (b) added, Ord. No. 169,065, Eff. 11-1-93; Subsec. (a), Ord. No. 170,388, Eff. 3-18-95; Subsec. (b), Ord. No. 173,282, Eff. 6-26-00, Oper. 7-1-00.

(a) Contract Amendments. General Managers and/or Directors may make grant program service provider contract amendments subject to approval by the Mayor of the contracts amendments provided all of the following conditions are satisfied:

(1) A single contract amendment shall not change, i.e. increase or decrease, the contract funding level by an amount of more than twenty-five percent (25%) annually provided however that the cumulative amount of all amendments shall not change the original contract amount by more than fifty percent (50%) of the original amount contracted.

(2) The contract amendment shall not increase or decrease the level of service required in the contract by more or less than the
change in the contract funding level dictates.

(3) The contract amendment shall not alter the geographic area served or target populations set forth in the contract, except that this
restriction shall not apply to a contract in a grant program where the geographical area is served exclusively by one service provider.

(4) If the contract amendment provides for changes in funding levels and level of service then it shall be in accordance with a
policy, procedure and process, approved by the City Council by resolution, for redistribution or reallocation of unexpended grant
funds applicable to the specific grant program for which the service provider contract was approved and executed and shall be in
accordance with performance criteria contained in the approved policy and procedure.

(5) The Contract amendment shall be in accordance with written policies and procedures established by the Office of
Administrative and Research Services, except in the instance where there are very minor changes and changes involving very technical
grant matters in accordance with policies and procedures established by the Office of Administrative and Research Services.

(6) The contract amendment shall be subject to the approval of the City Attorney as to form and legality.

A City department or office shall file contract amendments promptly with the City Clerk and Controller.

(b) Contract Budget or Contract Revisions. Subject to the approval of the Mayor, General Managers and/or Directors shall have the authority, with respect to the grants program, to:

(1) Execute minor grant award contract budgetary or contract revisions which do not make substantial changes or modifications to contracts, programs or projects inconsistent with the intent of the Mayor and Council as follows:

A. Adjust the grant award contract amount to increase the grant up to a maximum of $25,000 per each Council approved contract period;

B. Adjust funds between cost categories within contracts up to a maximum of $25,000 per each Council approved contract period provided such reallocation does not alter the scope of service or general level of services or the project configuration specified in the contract or the area or segment of the population to be served. The $25,000 limit is subject to an annual adjustment for inflation based upon the Consumer Price Index published by the U.S. Department of Labor.

C. For purposes of administering the Workforce Investment Act grant, the General Manager of the Los Angeles Community Development Department shall have the authority to negotiate and execute contracts as set forth in the agreement between the Workforce Investment Board and the Chief Local Elected Official.

(2) Execute time extensions to grant award contracts not to exceed one year in accordance with written procedures established by the Office of Administrative and Research Services.

General Managers and/or Directors shall submit progress reports to grantors as required, without need for prior City Council approval.

Execution of the above referenced grant award contract amendments shall be in accordance with written policies and procedures developed by the Office of Administrative and Research Services and requires the written approval of the City Attorney as to form and legality. A City department or office shall file contract amendments promptly with the City Clerk and Controller.

(c) Advance Authorization for Grant Award Acceptance. In conjunction with a grant application, a City department or office, whenever a grant application contains all the elements of a binding commitment upon the City, may submit a request for City Council authorization to subsequently execute the grant award on behalf of the City when the award is offered by the grantor.

Such department or office may proceed upon City Council approval of the application and authorization to subsequently execute the grant award. Execution shall be subject to approval of the City Attorney as to form and legality. The City Clerk shall be notified within 10 days of receipt of grant funding and shall notify the City Council.

SECTION HISTORY

New Sec. 14.8 added by Ord. No. 170,388, Eff. 3-18-95. Amended by: Subsec. (b)(1)(C), Ord. No. 173,262, Eff. 5-26-00; References and Phrases in Subsecs. (a), (b) and (c), Ord. No. 173,282, Eff. 6-26-00, Oper. 7-1-00; Subsec. (a)(1), 174,410, Eff. 1-29-02.

Each department or office, which under the City’s grant program is the recipient of a grant or of technical assistance from a grantor agency shall provide to the City Council, with a copy to the Mayor, a quarterly report on the status thereof, including the major issues and problems

involved therein and any other material or information with respect thereto which may be requested by the Committee, the City Council or the Mayor. The President of the Council shall refer such reports to the Committee for review and commendation to the City Council.

(a) All City departments or offices shall semi-annually provide the Mayor, City Council and the City Controller with summaries of

grants received during the fiscal year.

(b) All City departments shall report annually to the Controller relative to all federal financial assistance received. Information is to

be presented in a format as prescribed by the Controller in order to comply with the Federal Single Audit Act and implementing regulations.

(c) All City departments or offices shall semiannually notify the Mayor and City Council, with a copy to the City Controller, when

grant applications are not funded by the grantor.

SECTION HISTORY

Added by Ord. No. 150,582, Eff. 3-24-78, Oper. 4-1-78. Amended by: Section 14.8 renumbered, Subsecs. (a), (b), and (c) added, Ord. No. 170,388, Eff. 3-18-95; Amended by: First Para., Ord. No. 173,282, Eff. 6- 26-00, Oper. 7-1-00.

The provisions of this article shall apply to all City offices, departments, bureaus and all other subdivisions of City government.

SECTION HISTORY

Added by Ord. No. 170,388, Eff. 3-18-95 (Formerly Section 14.9).