Laguna Woods Municipal Code Ch. 2.08 City Clerk

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State Law reference— City clerks, Government Code § 40800 et seq.

The office of the City Clerk is established pursuant to Government Code §§ 36501 and 36510.The City Clerk shall be appointed by, and report to, the City Manager. The City Manager may serve as, or appoint, an "Acting City Clerk" at any time during the absence of a permanent City Clerk. Such Acting City Clerk shall have all the powers and duties prescribed by this chapter.

(Ord. No. 99-02, § 1(2.10.010), 3-24-1999; Ord. No. 00-03, § 1, 5-17-2000)

The City Clerk shall have all of the powers, duties, and responsibilities granted to and imposed upon the office of the City Clerk by the provisions of Government Code Title 4, Div. 3, Ch. 2, pt. 3 (Government Code § 40800 et seq.), other general laws of the State, the provisions of this Code, and the ordinances and resolutions of the City Council. The principal functions of the City Clerk shall be to:

(1) Attend all meetings of the City Council and be responsible for the recording and maintenance of a record of all the actions of the Council;

(2) Keep all ordinances and resolutions of the Council in such a manner that the information contained therein will be readily accessible and open to the public. The City Clerk shall attach to the original copy of each ordinance a certificate which shall state the date the ordinance was adopted and, as to an ordinance requiring publication, that the ordinance has been published or posted in accordance with law;

(3) Keep all records of the Council and of the office of the City Clerk in such manner that the information contained therein will be readily accessible and open to the public until such time as any of the records may be destroyed, or reproduced and the original destroyed, in accordance with state law;

State Law reference— Destruction of City records, Government Code § 34090 et seq.

(4) Serve as the official custodian of all City records;

(5) Be the custodian of the seal of the City;

State Law reference— Clerk to be keeper of seal, Government Code § 40811.

(6) Prepare the Council agendas, in conjunction with and under the direction of the City Manager;

(7) Perform the duties prescribed by the California Elections Code in conducting municipal elections;

(8) Perform the duties imposed upon city clerks by the California Political Reform Act;

(9) Be responsible for the publication of all official advertising for the City;

(10) Be responsible for the maintenance and distribution of the Municipal Code;

(11) Process all claims filed against the City and its officers, agents, or employees, pursuant to Government Code Title 1, Division 3.6, Part 3, Chapters 1 and 2 (Government Code § 900 et seq.);

(12) Perform the financial and accounting duties imposed upon the City Clerk by Government Code §§ 40802—40805e; and

(13) Perform such other duties consistent with this Code as may be required of the City Clerk by the City Council.

(Ord. No. 99-02, § 1(2.10.030), 3-24-1999)