Laguna Woods Municipal Code Ch. 2.04 Organization and Procedure

Footnotes:

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State Law reference— Authority of council to establish rules for conduct of its proceedings, Government Code § 36813; open meeting requirements, Government Code §§ 36808, 54950 et seq.

The regular meetings of the City Council shall be held on the third Wednesdays of each month at the hour of 2:00 p.m. However, if the date of any such regular meeting falls on a holiday, the regular meeting shall be held at the hour of 2:00 p.m. on the next succeeding day which is not a holiday.

(Ord. No. 99-02, § 1(2.04.010), 3-24-1999)

State Law reference— Regular meetings, Government Code § 36805.

The regular meetings of the City Council shall be held at a location to be designated by resolution of the City Council.

(Ord. No. 99-02, § 1(2.04.020), 3-24-1999)

The City Council may adopt rules of decorum and conduct at public meetings by resolution as deemed necessary or appropriate by the City Council.

(Ord. No. 99-02, § 1(2.04.030), 3-24-1999)

(a) Approval of minutes. Unless the reading of the minutes of a Council meeting is requested by a member of the Council, such minutes may be approved without reading if the City Clerk has previously furnished each member with a copy thereof. Minutes shall be approved by voice or roll call vote.

(b) Designated as official record. The approved written minutes constitute the official record of City Council proceedings and actions and are superior to any other record, recordation, document, transcript, audiotape, videotape, or other memorial or writing of said proceedings and actions. Any other recordings, tapes, and records of Council proceedings which may be deemed duplicate records shall be kept only as required by Government Code § 34090.7. The City Council hereby authorizes the City Clerk to store and destroy said duplicate records in accordance with said section of the Government Code.

(c) Audio or video tape retention. Whenever an audio or video tape of City Council proceedings is made by the City Clerk to assist in the preparation of the minutes, said tape should only be kept until the minutes for that meeting are prepared and approved by the City Council. Thereafter, any tape so made shall be destroyed in accordance with Government Code § 34090.7.

(d) Audio or video tape accessibility to the public. During the period that an audio or video tape of a City Council meeting is in the custody of the City Clerk, the City Clerk shall, upon request, make the tape available to interested members of the public during normal business hours.

(e) Application of Subsections (a) through (d). Subsections (a) through (d) of this section shall apply to the minutes of the meetings of any City board, commission, committee, task force, or agency after the board, commission, committee, task force, or agency and the City Council have approved the same. The City Clerk, and every board, commission, committee, task force, or agency secretary or clerk shall cause any audio or video tape made of the proceedings to assist in the preparation of the minutes to be destroyed in accordance with Government Code § 34090.7.

(f) Application of section. The provisions of this section shall apply to all minutes and tapes which have been approved by the body conducting the meeting and by the City Council.

(Ord. No. 99-02, § 1(2.04.040), 3-24-1999)

State Law reference— Record of proceedings authorized, Government Code § 38614.