Hemet Municipal Code Div. 5 Fee and Service Charge Revenue/Cost Comparison System

(a) Pursuant to article XIIIB of the state Constitution, it is the intent of the city council to require the ascertainment and recovery of costs reasonably borne from fees, charges and regulatory license fees and levied therefor in providing the regulation, products or services enumerated in this division.

(b) The fee and service charge revenue/cost comparison system set forth in this division provides a mechanism for ensuring that fees adopted by the city for services rendered do not exceed the reasonable estimated cost for providing the services for which the fees are charged.

(c) The adoption of this division is exempt from the California Environmental Quality Act (Public Resources Code § 2100 et seq.), because it approves and sets forth a procedure for determining fees for the purpose of meeting the operating expenses of city departments, as set forth in Public Resources Code § 21080(b)(8)(1).

(Ord. No. 1414; Code 1984, § 4900)

(a) The city manager is hereby delegated the authority and directed to provide documents to the city council to implement its policy as set out in this division to adjust fees and charges to recover the percentage of costs reasonably borne as established by this division in providing the regulation, products or services enumerated in this division on the percentage of costs reasonably borne and on the schedule of rate review and revision as established in this division.

(b) The city manager is hereby delegated authority to issue executive orders defining terms, setting out administrative, fee collection and financial procedures and definitions, and establishing effective dates of all fees set by the city council by resolution. All executive orders shall be originated and signed by the affected department head and reviewed by the administrative services director, and shall be signed by the administrative services director, who shall certify that the financial requirements of this division are complied with, and shall be signed by the city manager and denote the effective date of the executive order and new or revised rate structure, procedure or definition.

(c) For purposes of this section, the term "costs reasonably borne" shall have the meaning given in section 2-378. In adjusting fees and charges, the city manager shall act in an administrative and ministerial capacity and shall consider only the standards and criteria established by this division and the procedures set by this division and by applicable state law. All executive orders issued under this section shall comply in all respects with this division and the several schedules of fees and rates as set by the city council by resolution.

(Ord. No. 1414; Code 1984, § 4901; Ord. No. 2027, § 2, 2-27-24)

The term "costs reasonably borne," as used and ordered to be applied in this division, is defined to consist of the following elements:

(1) All applicable direct costs, including but not limited to salaries, wages, overtime, employee fringe benefits, services and supplies, maintenance and operation expenses, contracted services, special supplies and any other direct expense incurred.

(2) All applicable indirect costs, including but not restricted to building maintenance and operations, equipment maintenance and operations, communications expenses, computer costs, printing and reproduction, vehicle expenses, insurance, debt service and like expenses, when distributed on an accounted and documented rational proration system.

(3) Fixed asset recovery expenses, consisting of depreciation of fixed assets and additional fixed asset expense recovery charges calculated on the current estimated cost of replacement, divided by the approximate life expectancy of the fixed asset. A further additional charge, to make up the difference between book value depreciation not previously recovered and reserved in cash and the full cost of replacement, also shall be calculated and considered a cost so as to recover such unrecovered costs between book value and cost of replacement over the remaining life of the asset.

(4) General overhead, expressed as a percentage, distributing and charging the expenses of the city council, city attorney, city administration, city clerk, city treasurer, economic development, finance department, personnel office and city promotion, and all other staff and support service provided to the entire city organization. Overhead shall be prorated between tax-financed services and fee-financed services on the basis of such percentage so that each of the taxes and fees and charges shall proportionately defray such overhead costs.

(5) Departmental overhead, expressed as a percentage, distributing and charging the cost of each department head and the supporting expenses as enumerated in subsections (1), (2), (3) and (6) of this section.

(6) Debt service costs, consisting of repayment of principal, payment of interest, and trustee fees and administrative expenses for all applicable bond, certificate, note or securities issues or loans of whatever nature or kind. Any required coverage factors or required or established reserves beyond basic debt service costs also shall be considered a cost if required by covenant within any securities ordinance, resolution, indenture or general law applicable to the city.

(Ord. No. 1414; Code 1984, § 4902)

Cross reference— Definitions and rules of construction generally, § 1-2.

(a) The city is authorized to collect fees for the services listed in this subsection. The amount of each fee shall be set by resolution of the city council.

Building Fees

Plan check and plan review

Building permit

Inspections

Assembly vanilla (empty): Shell to TI

Addressing

Residential carport—Standard City of Hemet handout

Deck and balcony—Standard plan

Block wall—Standard plan

Certificates of occupancy

Change of occupancy use

Demolition permit

Drywall repair permit

Electrical meter pedestal

Electrical panel upgrade

EVR upgrade

Fence

Fire damage assessment

HVAC replacement

Training fee

Computer fee

Plan storage

Microfilm/scanning

Parking lot restripe

Patio cover—Standard nationally recognized approved plan

Photovoltaic

Re-roofing

Residential siding

Screen room

Sewer hookup

Sewer repair

Signs

Spa/hot tub permit

Special event

Spray booth permit

Storage

Stucco—Application to existing home

Residential swimming pools

Temporary utilities

Tent sale

Trash enclosure—City of Hemet standard

Underground utilities to shed

Replacement wall heater

Replacement water heater

Replacement windows

Mechanical permits

Plumbing permits

Electrical permits

City Clerk Fees

Copying and printing service

Clerk certification

Research service

Minute/agenda mailing service—With stamped envelope provided

Minute/agenda mailing service—Without stamped envelope provided

City clerk document research

City clerk documents covered under Fair Political Practices Commission regulations (electronic or hard copy)

Faxing of city documents per statute

Municipal Code update service

Title 17 packet service

Electronic document request (technology)

City clerk documents covered under Fair Political Practices Commission regulations (research fee)

Engineering Fees

Plan checking: Grading (Clear and grub—Stockpile—Mass—Rough)

Plan checking: Precise grading

Plan checking: Erosion and sediment control plans

Plan checking: Storm water pollution prevention plan (SWPPP)

General

Grading permit issuance

Grading permit extensions and renewals

Grading plan revisions

Traffic control plans

Encroachment permits

Improvement plan reviews

Permit issuance for on/off-site improvements

Improvement plan revisions

Plan storage and scanning

Easement dedication

Easement vacation

Summary street vacation

Parcel maps

Parcel map waiver

Reversion to acreage

Final maps

Subdivision improvement agreements and bond processing

Bond replacement/reduction

Record of Survey

Amended map

Certificate of compliance

Certificate of correction

Centerline ties review

Landscape and lighting maintenance district (LLMD) formation

LLMD processing

Traffic impact analysis

Conditional letter of map revision

Letter of map revision

Letter of map amendment

Elevation certificate

Flood zone clearance letter/FIRmette

Hydrology and hydraulics study

Water quality management plan (WQMP)—Preliminary and final

Inspections: Grading (Clear and grub—Stockpile—Mass—Rough)

Inspections: Precise grading

Inspections: Erosion and sediment control plans

Special inspections

Improvements inspections

Traffic control inspections

SWPPP inspection

WQMP facilities inspection

WQMP annual inspection

Driveways

Curb and core

Block party

Excavations

Transportation permits

Documents/plans research

Finance Fees

Returned check processing

Copying and printing

Fire Fees

Scanning of submitted documentation and file retention

Technology support

Plan check residential fire alarm and life safety systems

Permit/inspection residential fire alarm and life safety systems

Plan check new fire alarm system

Inspection new fire alarm system

Plan check tenant improvement fire alarm

Inspection tenant improvement fire alarm

Plan check fire sprinkler system

Inspection fire sprinkler system

Plan check tenant improvement fire sprinkler

Inspection tenant improvement fire sprinkler

Plan check ESFR system

Plan check standpipe piping

Inspection standpipe piping

Plan check underground piping

Inspection underground piping

Plan check hood and duct systems

Inspection hood and duct systems

Plan check fire pump

Inspection fire pump

Plan check special suppression system

Inspection special suppression system

Plan check medical gases

Inspection medical gas systems

Plan check industrial gases

Industrial gases inspection

Plan check expedite request

Inspection expedite request

Plan review special event

Special event expedite request

Off-hours inspection request

Weekend or holiday inspection request

Special event, pre-event inspection services

Occupant load

New occupancy

New construction plan review and inspection

Pre-submittal review

Fire, life safety or special hazard consultation

Closure report review

RMPP consultation review

Fire lane plan review (fire master plan)

Fuel modification plan revision review (change to existing plan)

Appeal for alternate methods and materials

Appeal of alternate methods and materials to the board of appeals

Appeal of a ruling by the fire and/or building code official

Plan check tank installation or removal above or below ground

Inspection tank installation or removal above or below

Plan check hazardous materials piping

Inspection hazardous materials piping

Initial plan review hazardous processes or occupancies

Annual permit hazardous processes or occupancies

Hazardous processes or occupancies, single event permit

State mandated inspections

Hazardous materials business plan, inventory disclosure and applicable permit

Incident response recovery, motor vehicle accidents

Incident response recovery, hazardous materials

Incident response recovery, pipeline and power line incidents

Incident response recovery, fire/fire investigation

Incident response recovery, water incidents

Incident response recovery, special rescue

Incident response recovery, chief officer response

Incident response recovery, skilled nursing facilities non-emergency situations

Mobile home park inspection

Engine company inspection

Fire report

Hazardous materials review and inspection

Fire false alarm response

Weed inspection/abatement

Private fire system flow test

Fire suppression stand-by

Community care facility pre-inspection

CA Fire Code/International Fire Code required permits

Library Fees

Late fees for all materials

Replacement fees

Copies and printing

Public fax

Collection agency fees

Replacement card

Visitors card

Buying computer time

Passport processing

Conference room rental

Main hall/Kitchen rental

Half hall/No kitchen rental

Preparation

Cleanup

Planning and Code Enforcement Fees

ABC review—Finding of public convenience and necessity (director review)

Administrative use permit modification

Administrative use permit

Administrative adjustment

Adult business permit

Airport influence area review

Airport compatibility study review

Annexation

Appeal of community development director decision

Appeal of planning commission decision

Auto center plan review—Site development review

CEQA: Environmental impact report

CEQA: Initial study w/mitigated negative declaration

CEQA: Initial study w/negative declaration

CEQA: Categorical exemption

Certificate of compliance (not including lot line adjustment)

City attorney review/meetings

Amendment to conditions of approval

Conversion from senior housing permit

Conversion to condominiums

CUP—Major

CUP—Minor

CUP—Modification

Density bonus agreement

Determination of use

Development agreement

Development agreement amendment

Downtown project review—Major

Downtown project review—Minor

Extension of time—Director review

Extension of time—Planning commission review

Foreclosure registration and re-registration

Garage sale permit

General plan amendment

GIS mapping fee

Habitat acquisition and negotiation strategy (HANS) application

Home occupation permit

Homemade food operator permit

Homemade food operator permit annual renewal

Lot line adjustment

Environmental mitigation monitoring

Mobile home park conversion

Model home plan complex

Parcel map waiver

Planned community development

Planned community development amendment

Planned unit development

Planned unit development amendment

Planning research fee

Preliminary review (DRC)

Public hearing notice publication fee (newspaper ad)

Public hearing notice property radius mailing (mailed notice)

Residential rental registration and inspection program fees

Shopping chart impound fee (public works)

Shopping cart plan containment plan review

Site development review—Minor

Site development review—Major

Site development review modification—Minor

Site Development Review Modification- Major

Sign permit review

Sign Program review

Sign program amendment

Small group home permit

Specific plan

Specific plan amendment

Sphere of influence amendment

Subdivision—Reversion to acreage or lot merger

Subdivision—Amended final map

Substantial conformance determination—Subdivision/SDR/CUP

Technical study review

Temporary sign/banner permit

Temporary use permit

Tentative map revision/resubmitted map

Tentative tract map

Tentative tract map—Vesting

Tentative parcel map

Variance

Zone change

Zoning/planning letter

Zoning ordinance amendment

Code compliance reinspection

Police Fees

Animal control services—Dog license, neutered

Animal control services—Dog license, non-neutered

Animal control services—Disposal

Animal control services—Shelter

DUI accident investigation

Abandoned vehicle removal

Crime scene photo reproduction

Concealed weapons investigation

False 911 calls

Civil subpoenas

Massage establishment inspection

Firearms dealers

Photographs

Other agency citation: Nonresident/resident. HPD citation

Duplicate citations

Towing fee

Massage technician/establishment hearing

Gun storage admin fee

Police report (non-collision report)

Call for service

Traffic collision w/injury report

Traffic collision without injury report

Agency Live-scan fee

Subpoena fee: Clerical retrieval

Subpoena fee: Copies up to 8.5 × 14

Bicycle license

Repossession fee

VIN verification

Vehicle impound fee

Statistical report (per location)

Clearance letter

Witness fee (civil)

Taxi vendors HPD inspection/admin processing

Ice cream vendors HPD inspection/admin processing

Secondhand dealer/pawnbroker HPD clerical/admin DOJ license processing recovery

(b) The fees listed in this section shall be as defined in that certain document entitled "Comprehensive User Fee Study Report" dated September 2014, prepared by Willdan Financial Services and approved by the city council.

(c) The city manager, administrative services director and each city department head, under the direction of the city manager, shall periodically review the fees listed in subsection (a) and make recommendations to the city council as to whether any fees should be removed or added to subsection (a).

(Ord. No. 1414; Code 1984, § 4903; Ord. No. 1802, § 1, 8-12-08; Ord. No. 1893, § 1(Exh. A), 1-13-15; Ord. No. 1906, § 1(Exh. A), 10-13-15; Ord. No. 2027, § 2, 2-27-24)

(a) Prior to adopting any new or increased fees, the city council shall hold at least one public hearing on the new or increased fees. The city clerk shall cause notice of the public hearing to be published as set forth in Government Code § 6062a.

(b) The city council may approve annual fee increases tied to a set escalator for any new or increased fee for which a public hearing was held pursuant to subsection (a) of this section and the escalator was approved as a part of that proceeding. A noticed public hearing pursuant to subsection (a) of this section is not required prior to any such fee increase.

(Ord. No. 1414; Code 1984, § 4904; Ord. No. 1893, § 2, 1-13-15)

Editor's note— Ord. No. 1893, § 2, adopted Jan. 13, 2015, amended the catchline of § 2-380 to read as herein set out. Said section formerly pertained to public meeting on new or increased fees.

Pursuant to state law, at least ten days prior to the required public hearing required pursuant to this division, the city manager shall make available to the public appropriate data indicating the cost or estimated cost required to support the fees and charges for which changes are proposed to be made or fees and charges imposed. The city manager shall also provide a summary of the present fee and charge schedules and those proposed at such annual public hearing. A general explanation of such changes also shall be published in accordance with the requirements of Government Code § 6062a.

(Ord. No. 1414; Code 1984, § 4905)

(a) Right to appeal; body. Except as provided in subsection (c), any person who feels that any fee or charge determined and set is in excess of the percentage of costs reasonably borne to be recovered as set out in this division, or that such fee or charge has been reviewed prior to or has not been reviewed within the review schedule as set out in this division, may appeal in writing to the city council.

(b) Effective date; scheduling. Except as provided in subsection (c), no fee or charge for which an appeal has been filed shall take effect until heard by the city council. Such appeal shall be placed on the agenda of the next ensuing council meeting after receipt of such appeal, and heard at the next ensuing council meeting. Such appealed fee or charge shall take effect immediately upon hearing by the city council unless ordered otherwise by the city council by ordinance amending this section.

(c) City manager authority for de minimis appeals.

(1) Delegation. Notwithstanding subsections (a) and (b) above, the city manager is authorized to receive, hear, and determine appeals under this section where the amount in controversy is less than $2,500.00.

(2) Amount in controversy defined. For purposes of this subsection, "amount in controversy" means the difference between:

a. The fee or charge actually imposed on the appellant by a single written determination, invoice, or billing event; and

b. The amount the appellant contends is lawfully due under this division, exclusive of any penalties, interest, collection costs, or attorney's fees.

Multiple invoices or determinations may not be aggregated to meet or defeat the threshold.

(3) Election of forum; effect on stay. An appellant qualifying under this subsection shall file the appeal with the city manager, which filing shall stay the effectiveness of the appealed fee or charge pending the city manager's written decision, unless the city manager makes a written finding that an immediate collection is necessary to protect the public health, safety, or welfare or to prevent material impairment of city operations.

(4) Further review by the city council. An appellant aggrieved by the city manager's decision under this subsection may seek discretionary review by the city council by filing a written request with the city clerk within ten calendar days after the date of the city manager's decision. If such a request is timely filed, the council may, in its discretion, grant review; if review is granted, the council shall conduct a de novo hearing under subsections (a) and (b) above. If no timely request is filed, or if the council declines review, the city manager's decision shall be final, and the stayed fee or charge, as affirmed or modified, shall take effect immediately upon finality.

(Ord. No. 1414; Code 1984, § 4906; Ord. No. 2066, § 2, 10-28-25)

The form for executive orders issued pursuant to the provisions of this division shall be as follows:

CITY OF HEMET, CALIFORNIA EXECUTIVE ORDER #_____ Fee Description ___________

The undersigned, as head of the Finance Department of the City of Hemet, California, hereby certifies that for the 1991-92 fiscal year _____% of the costs reasonably borne incurred in providing the regulation, product or service of ___________ (Schedule No. _____), pursuant to Section _____ of the City Code, and within the rate set by Resolution _____, will be recovered. To implement the provisions of the City Code and said resolution, the herein clarifications, definitions, and administrative provisions are hereby promulgated.

The herein clarifications, definitions and administrative provisions have been reviewed and it is hereby certified that such will facilitate the recovery of the percentage of costs reasonably borne to be recovered pursuant to the City Code.

The above clarifications, definitions and administrative provisions are hereby adopted by this Executive Order. This order shall be effective on ________.

(Ord. No. 1414; Ord. No. 2027, § 2, 2-27-24)