East Palo Alto Municipal Code Ch. 3.12 Budget Administration

The budget message submitted by the budget officer to the city council shall be explanatory of the budget, shall contain an outline of the proposed financial policies for the fiscal year, and shall describe in connection therewith the important features of the budget plan. It shall set forth the reasons for important or significant changes from the current year in appropriation and revenue items and shall explain any major changes in financial policy.

(Prior code § 3-2.301)

As part of the budget message with relation to the proposed expenditures for the budget year for capital projects stated in the proposed budget, the budget officer shall include a statement of pending capital projects and proposed new capital projects, relating the respective amounts proposed to be raised during the budget year by appropriations from:

A. Estimated revenues for the budget year;

B. The issuance of bonds;

C. State or federal grants;

D. Loans or other sources.

The budget officer shall also include in the message, or attach thereto, a capital program of proposed capital projects for each of the five fiscal years next succeeding the budget year, together with his comments thereon and any estimates of costs prepared by the department of public works or other office, department or agency.

(Prior code § 3-2.302)

Attached to the budget message shall be such supporting schedules, exhibits, and other explanatory material, in respect to both current operations and capital improvements, as the budget officer shall believe useful to the governing body.

(Prior code § 3-2.303)

The budget shall provide a complete program and financial plan for all funds for the budget year. It shall contain in tabular form for each fund:

A. A general summary;

B. Detailed estimates of all anticipated revenues applicable to proposed expenditures;

C. All proposed expenditures.

The total of such anticipated revenues shall equal the total of such proposed expenditures.

(Prior code § 3-2.304)

Anticipated revenues shall include revenue from all sources, including grants and loans and shall be classified in accordance with the chart of accounts of the municipality.

(Prior code § 3-2.305)

In parallel columns, opposite the several items of anticipated revenue, there shall be placed:

A. The amount of each such item actually received during the next preceding fiscal year; and

B. The total of the amount of each item actually received to the time of preparing the budget plus anticipated receipts for the remainder of the current year estimated as accurately as may be; and

C. The amount of each item anticipated to be received during the budget year estimated as accurately as may be.

(Prior code § 3-2.306)

The fund balance available for appropriation shall be limited to the amount by which liquid or current assets are estimated to exceed liabilities at the beginning of the budget year. This estimate shall be reviewed by the budget officer as soon as is practical after the end of the current fiscal year when the actual fund balance is determined. At this time, the estimates of revenue and authorized appropriations shall be revised if necessary.

(Prior code § 3-2.307)

The anticipated revenue and proposed expenditures of each utility or other public service enterprise owned or operated by the city shall be stated in a separate section of the budget (each bearing the name of the utility); and as to each such utility, any anticipated surplus, if legally available for general purposes and to the extent such surplus is to be used to support budget operations, shall be stated as an item of revenue in the budget.

(Prior code § 3-2.308)

The proposed expenditures shall be itemized as set out in Section 3.08.050, and each item numbered in accordance with the classification system of the municipality. Separate provision shall be included in the budget for at least:

A. Interest, amortization and redemption charges on bonds outstanding;

B. Other statutory expenditures;

C. Any budgetary deficit of the current year;

D. Administration, operation and maintenance of each office or department and service, function or activity;

E. Contingent expense in an amount not more than three percent of the total amount stated pursuant to subsection D of this section; and

F. Expenditures proposed for capital projects.

(Prior code § 3-2.309)

In parallel columns, opposite the several items of proposed expenditures, there shall be placed:

A. The amount of each such item actually expended during the next preceding fiscal year; and

B. The total of the amount actually expended to the time of preparing the budget plus the expenditures for the remainder of the current fiscal year estimated as accurately as may be; and

C. The amount of each item to be appropriated for the budget year.

(Prior code § 3-2.310)

At the front of the budget there shall appear a summary of the budget, which need not be itemized further than by principal sources of anticipated revenue, stating separately the amount to be raised by property tax, and by departments and kinds of expenditures, in such a manner as to present to taxpayers a simple and clear summary of the detailed estimates of the budget.

(Prior code § 3-2.311)