☛ Note: If you are — Internal Revenue Bulletin 2002-25

Entities on Form 1099, see the 2002 General Instruction for Forms 1099, 1098, 5498 and W-2G beginning on page 13 for reporting requirements. 288–327 Second Payee Name 40 If there are multiple payees (e.g., partners, joint owners, or spouses), Line use this field for those names not associated with the TIN provided

in positions 12–20 of the “B” Record, or if not enough space was provided in the First Payee Name Line, continue the name in this field. Do not enter address information . It is important that filers provide as much payee information to IRS/MCC as possible to identify the payee associated with the TIN. Left-justify and fill unused positions with blanks. See Note above in First Payee Name Line .

328–367 Blank 40 Enter blanks.

2002–25 I.R.B. 1253 June 24, 2002

Record Name: Payee “B” Record (Continued) Field Position Field Title Length Description and Remarks 368–407 Payee Mailing Address 40 Required . Enter mailing address of payee. Street address should include number, street, apartment or suite number (or PO Box if mail is not delivered to street address). Left-justify information and fill unused positions with blanks. This field must not contain any data other than the payee’s mailing address. 408–447 Blank 40 Enter blanks. 448–487 Payee City 40 Required . Enter the city, town or post office. Left-justify information and fill the unused positions with blanks. Enter APO or FPO if applicable. Do not enter state and ZIP Code information in this field. 488–489 Payee State 2 Required . Enter the valid U.S. Postal Service state abbreviations for states or the appropriate postal identifier (AA, AE, or AP) described in Part A, Sec. 15. 490–498 Payee ZIP Code 9 Required . Enter the valid ZIP Code (nine or five digit) assigned by the U.S. Postal Service. If only the first five-digits are known, leftjustify information and fill the unused positions with blanks. For foreign countries, alpha characters are acceptable as long as the filer has entered a “1” (one) in the Foreign Country Indicator, located in position 247 of the “B” Record.

499 Blank 1 Enter blank.

500–507 Record Sequence Number

8 Required . Enter the number of the record as it appears within your file. The record sequence number for the “T” record will always be “1” (one), since it is the first record on your file. Each record, thereafter, must be incremented by one in ascending numerical sequence, i.e. 2, 3, 4 etc. Right- justify numbers with leading zeroes in the field. For example, the “T” record sequence number would appear as “00000001” in the field.

508–543 Blank 36 Enter Blanks.

Standard Payee “B” Record Format For All Types of Returns, Positions 1–543

Record

Payment

Year

Corrected

Return Indicator

Name Control

Type of

TIN

Payee’s

TIN

Payer’s Account

Type

Indicator Number

For Payee 1 2–5 6 7–10 11 12–20 21–40

Payer’s

Office

Blank Payment

Amount

Payment

Amount

Payment

Amount

Payment

Amount

Payment

Amount

Code 1 2 3 4 5

41–44 45–54 55–66 67–78 79–90 91–102 103–114

Code

Payment

Amount

Payment

Amount

Payment

Amount

Payment

Amount

Payment

Amount

Payment

Amount

6 7 8 9 A B

115–126 127–138 139–150 151–162 163–174 175–186

June 24, 2002 1254 2002–25 I.R.B.

Standard Payee “B” Record Format For All Types of Returns, Positions 1–543 (Continued)

Second Payee

Name Line

Blank

First Payee Name Line

Payment

Amount

Reserved Foreign Country Indicator

187–198 199–246 247 248–287 288–327 328–367

Blank

Payee

State

Payee

ZIP Code

Blank Record Sequence

Number

Payee Mailing Address

Blank Payee

City

368–407 408–447 448–487 488–489 490–498 499 500–507 508–543

The following sections define the field positions for the different types of returns in the Payee “B” Record (positions 544– 750):

(l) Form 1098 (2) Form 1098-E (3) Form 1098-T (4) Form 1099-A (5) Form 1099-B (6) Form 1099-C (7) Form 1099-DIV* (8) Form 1099-G* (9) Form 1099-INT* (10) Form 1099-LTC (11) Form 1099-MISC* (12) Form 1099-MSA (13) Form 1099-OID* (14) Form 1099-PATR* (15) Form 1099-Q (16) Form 1099-R* (17) Form 1099-S (18) Form 5498* (19) Form 5498-MSA (20) Form W-2G

These forms may be filed through the Combined Federal/State Filing Program. IRS/MCC will forward these records to participating states for filers who have been approved for the program. See Part A, Sec. 13, for information about the program, including specific codes for the record layouts.

(1) Payee “B” Record — Record Layout Positions 544–750 for Form 1098 Field Position Field Title Length Description and Remarks 544–662 Blank 119 Enter blanks. 663–722 Special Data Entries 60 This portion of the “B” Record may be used to record information for state or local government reporting or for the filer’s own purposes. Payers should contact the state or local revenue departments for filing requirements. If this field is not utilized, enter blanks.

723–748 Blank 26 Enter blanks. 749–750 Blank 2 Enter blanks, or carriage return/line feed (CR/LF) characters.

2002–25 I.R.B. 1255 June 24, 2002

Blank Special

Data Entries

Payee “B” Record — Record Layout Positions 544–750

Forms 1098

Blank Blank or CR/LF

544–662 663–722 723–748 749–750

(2) Payee “B” Record — Record Layout Positions 544–750 for Form 1098–E Field Position Field Title Length Description and Remarks 544–546 Blank 3 Enter blanks. 547 Origination Fees/ 1 Enter “1” (one) if the amount reported in Payment Amount Field 1 Capitalized Interest includes loan origination fees and/or capitalized interest. Otherwise, Indicator enter a blank.

548–662 Blank 115 Enter blanks.

663–722 Special Data Entries 60 This portion of the “B” Record may be used to record information for state or local government reporting or for the filer’s own purposes. Payers should contact the state or local revenue departments for the filing requirements. If this field is not utilized, enter blanks.

723–748 Blank 26 Enter blanks.

749–750 Blank 2 Enter blanks or carriage return/line feed (CR/LF) characters.

Payee “B” Record — Record Layout Positions 544–750

Forms 1098-E

Blank Origination

Blank Blank or CR/LF

Fees/ Capitalized

Blank Special

Data Entries

Interest Indicator

544–546 547 548–662 663–722 723–748 749–750

(3) Payee “B” Record — Record Layout Positions 544–750 for Form 1098-T Field Position Field Title Length Description and Remarks

544–546 Blank 3 Enter blanks. 547 Half-time Student 1 Enter “1” (one) if the student was at least a half-time student during Indicator any academic period that began in 2002. Otherwise, enter a blank.

548 Graduate Student 1 Enter “1” (one) if the student is enrolled exclusively in a graduate Indicator level program. Otherwise, enter a blank.

549–662 Blank 114 Enter blanks.

723–748 Blank 26 Enter blanks. 749–750 Blank 2 Enter blanks or carriage return/line feed (CR/LF) characters.

June 24, 2002 1256 2002–25 I.R.B.

Payee “B” Record — Record Layout Positions 544–750

Form 1098-T

Blank Blank or

CR/LF

Blank Special

Data Entries

Blank Half-time

Student Indicator

Graduate

Student Indicator

544–546 547 548 549–662 663–722 723–748 749–750

(4) Payee “B” Record — Record Layout Positions 544–750 for Form 1099–A Field Position Field Title Length Description and Remarks 544–546 Blank 3 Enter blanks. 547 Personal Liability 1 Enter the appropriate indicator from the table Indicator

1 Enter the appropriate indicator from the table below:

Indicator Usage 1 Borrower was personally liable for repayment of the debt. Blank Borrower was not personally liable for repayment of the debt. 548–555 Date of Lender’s Acqui- 8 Enter the acquisition date of the secured property or the date the sition or Knowledge of lender first knew or had reason to know the property was abandoned, Abandonment in the format YYYYMMDD (e.g., January 5, 2002, would be

548–555 Date of Lender’s Acqui- 8 Enter the acquisition date of the secured property or the date the sition or Knowledge of lender first knew or had reason to know the property was abandoned, Abandonment in the format YYYYMMDD (e.g., January 5, 2002, would be

20020105). Do not enter hyphens or slashes. 556–594 Description of Property 39 Enter a brief description of the property. For real property, enter the address, or, if the address does not sufficiently identify the property, enter the section, lot and block. For personal property, enter the type, make and model (e.g., Car-1999 Buick Regal or Office Equipment). Enter “CCC” for crops forfeited on Commodity Credit Corporation loans. If fewer than 39 positions are required, left-justify information and fill unused positions with blanks. 595–662 Blank 68 Enter blanks. 663–722 Special Data Entries 60 This portion of the “B” Record may be used to record information for state or local government reporting or for the filer’s own purposes. Payers should contact the state or local revenue departments for the filing requirements. If this field is not utilized, enter blanks. 723–748 Blank 26 Enter blanks. 749–750 Blank 2 Enter blanks, or carriage return/line feed (CR/LF) characters.

Payee “B” Record — Record Layout Positions 544–750

Form 1099–A

Blank Personal Liability

Indicator

Date of Lender’s

Acquisition or Knowledge of

Abandonment

Description

of Property

Blank

544–546 547 548–555 556–594 595–662

Special

Data Entries

Blank Blank or

CR/LF

663–722 723–748 749–750

2002–25 I.R.B. 1257 June 24, 2002

(5) Payee “B” Record — Record Layout Positions 544–750 for Form 1099–B Field Position Field Title Length Description and Remarks 544 Second TIN Notice 1 Enter “2” (two) to indicate notification by (Optional)

544 Second TIN Notice 1 Enter “2” (two) to indicate notification by IRS twice within three (Optional) calendar years that the payee provided an incorrect name and/or TIN

combination; otherwise, enter a blank. 545–546 Blank 2 Enter blanks. 547 Gross Proceeds Indica- 1 Enter the appropriate indicator from the following table, to identify tor the amount reported in Amount Code 2; otherwise, enter a blank.

547 Gross Proceeds Indica- 1 Enter the appropriate indicator from the following table, to identify tor the amount reported in Amount Code 2; otherwise, enter a blank.

Indicator Usage 1 Gross proceeds 2 Gross proceeds less commissions and options premiums 548–555 Date of Sale 8 For broker transactions, enter the trade date of the transaction. For barter exchanges, enter the date when cash, property, a credit, or scrip is actually or constructively received in the format YYYYMMDD (e.g., January 5, 2002, would be 20020105). Enter blanks if this is an aggregate transaction. Do not enter hyphens or slashes.

556–568 CUSIP Number 13 For broker transactions only, enter the CUSIP (Committee on Uniform Security Identification Procedures) number of the item reported for Amount Code 2 (stocks, bonds, etc.). Enter blanks if this is an aggregate transaction. Enter “0s” (zeros) if the number is not available. Right-justify information and fill unused positions with blanks.

569–607 Description 39 If fewer than 39 characters are required, left-justify information and fill unused positions with blanks. For broker transactions, enter a brief description of the disposition item (e.g., 100 shares of XYZ Corp). For regulated futures and forward contracts, enter “RFC” or other appropriate description. For bartering transactions, show the services or property provided.

608–662 Blank 55 Enter blanks.

663–722 Special Data Entries 60 This portion of the “B” Record may be used to record information for state or local government reporting or for the filer’s own purposes. Payers should contact the state or local revenue departments for filing requirements. If this field is not utilized, enter blanks.

723–734 State Income Tax Withheld

723–734 State Income Tax 12 State income tax withheld is for the convenience of the filers. This Withheld information does not need to be reported to IRS. The payment

amount must be right-justified and unused positions must be zerofilled. If not reporting state tax withheld, this field may be used as a continuation of the Special Data Entries Field. 735–746 Local Income Tax 12 Local income tax withheld is for the convenience of the filers. This Withheld information does not need to be reported to IRS. The payment

735–746 Local Income Tax 12 Local income tax withheld is for the convenience of the filers. This Withheld information does not need to be reported to IRS. The payment

amount must be right-justified and unused positions must be zerofilled. If not reporting local tax withheld, this field may be used as a continuation of the Special Data Entries field. 747–748 Blank 2 Enter blanks. 749–750 Blank 2 Enter blanks, or carriage return/line feed (CR/LF) characters.

Payee “B” Record — Record Layout Positions 544–750

for Form 1099–B

Second TIN Notice

(Optional)

Blank Gross Proceeds Indicator

Date of

Sale

CUSIP Number

Description

544 545–546 547 548–555 556–568 569–607

June 24, 2002 1258 2002–25 I.R.B.

Payee “B” Record — Record Layout Positions 544–750

for Form 1099–B (Continued)

Blank Blank

or CR/LF

Local Income

Tax Withheld

Blank Special

Data Entries

State Income

Tax Withheld

608–662 663–722 723–734 735–746 747–748 749–750

(6) Payee “B” Record — Record Layout Positions 544–750 for Form 1099–C Field Position Field Title Length Description and Remarks 544–546 Blank 3 Enter blanks. 547 Bankruptcy Indicator 1 Enter “1” (one) to indicate the debt was discharged in bankruptcy, if known. Otherwise, enter a blank. 548–555 Date Canceled 8 Enter the date the debt was canceled in the format of YYYYMMDD (e.g., January 5, 2002, would be 20020105). Do not enter hyphens or slashes.

556–594 Debt Description 39 Enter a description of the origin of the debt, such as student loan, mortgage, or credit card expenditure. If a combined Form 1099-C and 1099–A is being filed, also enter a description of the property.

595–662 Blank 68 Enter blanks.

663–722 Special Data Entries 60 This portion of the “B” Record may be used to record information for state or local government reporting or for the filer’s own purposes. Payers should contact the state or local revenue departments for filing requirements. If this field is not utilized, enter blanks.

723–748 Blank 26 Enter blanks.

749–750 Blank 2 Enter blanks, or carriage return/line feed (CR/LF) characters.

Payee “B” Record — Record Layout Positions 544–750 for Form 1099-C

Blank Bankruptcy

Date Canceled

Debt Description

Blank Special

Indicator Canceled Description Data

Entries 544–546 547 548–555 556–594 595–662 663–722

Indicator

Blank Blank or CR/LF 723–748 749–750

(7) Payee “B” Record — Record Layout Positions 544–750 for Form 1099–DIV Field Position Field Title Length Description and Remarks

544 Second TIN Notice (Optional)

1 Enter “2” (two) to indicate notification by IRS twice within three calendar years that the payee provided an incorrect name and/or TIN combination; otherwise, enter a blank.

545–546 Blank 2 Enter blanks. 547–586 Foreign Country or U.S. 40 Enter the name of the foreign country or U.S. possession to which Possession the withheld foreign tax (Amount Code A) applies. Otherwise, enter

blanks. 587–662 Blank 76 Enter blanks.

2002–25 I.R.B. 1259 June 24, 2002

(7) Payee “B” Record — Record Layout Positions 544–750 for Form 1099-DIV (Continued) Field Position Field Title Length Description and Remarks 663–722 Special Data Entries 60 This portion of the “B” Record may be used to record information for state or local government reporting or for the filer’s own purposes. Payers should contact the state or local revenue departments for filing requirements. If this field is not utilized, enter blanks. 723–734 State Income Tax 12 State income tax withheld is for the convenience of the filers. This Withheld information does not need to be reported to IRS. The payment

723–734 State Income Tax 12 State income tax withheld is for the convenience of the filers. This Withheld information does not need to be reported to IRS. The payment

735–746 Local Income Tax 12 Local income tax withheld is for the convenience of the filers. This Withheld information does not need to be reported to IRS. The payment

amount must be right-justified and unused positions must be zerofilled. If not reporting local tax withheld, this field may be used as a continuation of the Special Data Entries Field. 747–748 Combined Federal/State 2 If this payee record is to be forwarded to a state agency as part of Code the Combined Federal/State Filing Program enter the valid state

2 If this payee record is to be forwarded to a state agency as part of the Combined Federal/State Filing Program enter the valid state code from Part A, Sec. 13, Table 1. For those payers or states not participating in this program, enter blanks.

749–750 Blank 2 Enter blanks or carriage return/line feed (CR/LF) characters.

Payee “B” Record — Record Layout Positions 544-750

for Form 1099-DIV

Second

TIN Notice (Optional)

Blank Foreign Country

or U.S. Possession

Blank Special Data Entries

544 545–546 547–586 587–662 663–722

State Income

Tax Withheld

Local Income

Tax Withheld

Combined

State Code

Blank or CR/LF

Federal/

723–734 735–746 747–748 749–750

(8) Payee “B” Record — Record Layout Positions 544–750 for Form 1099-G

Field Position Field Title Length Description and Remarks 544–546 Blank 3 Enter blanks.

547 Trade or Business Indicator

1 Enter “1” (one) to indicate the state or local income tax refund, credit, or offset (Amount Code 2) is attributable to income tax that applies exclusively to income from a trade or business.

Indicator Usage 1 Income tax refund applies exclusively to a trade or business. Blank Income tax refund is a general tax refund.

June 24, 2002 1260 2002–25 I.R.B.

(8) Payee “B” Record — Record Layout Positions 544–750 for Form 1099-G (Continued) Field Position Field Title Length Description and Remarks 548–551 Tax Year of Refund 4 Enter the tax year for which the refund, credit, or Offset (Amount Code 2) was issued. The tax year must reflect the tax year for which the payment was made, not the tax year of the Form 1099-G. The tax year must be in the four position format of YYYY (e.g., 1999 ) . The valid range of years for the refund is 1992 through 2001.